[00:00:01]
ORDER THE BOARD OF MAYOR ALDERMAN MEETING FOR MONDAY, SEPTEMBER 14, 2026, IN ORDER, PLEASE. AND WE HAVE WITH US THIS EVENING FATHER CHRISTIAN, WHO WILL LEAD US IN OUR INVOCATION, AND IF VICE MAYOR SAMS, IF YOU'LL LEAD US IN THE PLEDGE, PLEASE.
PLEASE RISE. FATHER CHRISTIAN, WELCOME. THANK YOU FOR BEING HERE.
LET US BOW OUR HEADS IN PRAYER. ALMIGHTY AND EVER-LIVING GOD, WHO IS THE SOURCE OF ALL WISDOM AND UNDERSTANDING, BE PRESENT WITH ALL THOSE WHO ARE ATTENDING THIS BOARD MEETING. WE PRAY FOR YOUR HOLY SPIRIT TO SMOOTH THE EVERYTHING THAT NEEDS GOD'S TOUCH. SPEAK TO EACH ONE OF US TO DO AND SAY THAT WHICH GLORIFIES YOU IN THIS WONDERFUL COMMUNITY OF COLLIERVILLE. BLESS THESE LEADERS AND THE WORK YOU HAVE GIVEN THEM TO DO. TEACH THEM AND ALL OF US THE NECESSITY OF SEEKING YOUR GUIDANCE AND THE CAPACITY TO PERCEIVE WHAT IS RIGHT, AND GRANT US ALL THE COURAGE TO PURSUE IT AND THE GRACE TO ACCOMPLISH IT. LORD, I PRAY ALSO THAT THROUGHOUT THESE PROCEEDINGS TONIGHT, WE WOULD NOT FAIL TO SEE YOU IN EACH OTHER. HELP US TO SENSE YOUR PRESENCE AND ACT AS THOSE WHO HAVE BEEN INSPIRED BY YOU. AMEN.
I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.
THANK YOU VERY MUCH. MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE.
THANK YOU ALL VERY MUCH. WE HAVE OUR DEPUTY TOWN ADMINISTRATOR, MISS KATRINA AMOS-ATKINS, UM, LEADING OUR MEETING THIS EVENING, AND, UM,
[4. APPROVAL OF AGENDA (Additions/Deletions)]
WE HAVE THE FIRST ITEM OF BUSINESS IS APPROVAL OF THE AGENDA. ARE THERE ANY CHANGES OR CORRECTIONS TO OUR AGENDA THIS EVENING? NO, MAYOR, THERE ARE NO CHANGES, CORRECTIONS, OR DELETIONS.THANK YOU. MAY I HAVE A MOTION TO APPROVE THE AGENDA? MOTION TO APPROVE.
WE HAVE A MOTION AND A SECOND.
MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE.
MAYOR FRASER? YES. THE AGENDA HAS BEEN APPROVED. UH, WE HAVE 2 SETS
[5. APPROVAL OF MINUTES]
OF MEETINGS, OF MINUTES FOR MEETINGS TO BE APPROVED.THE FIRST IS FROM AUGUST 24TH, A WORK SESSION. UM, EVERYONE HAD A CHANCE TO REVIEW THOSE MINUTES. IS THERE ANYONE THAT HAS ANY CHANGES OR CORRECTIONS TO THE MINUTES? SEEING NONE, IS THERE A MOTION, PLEASE? MOTION TO APPROVE.
WE HAVE A MOTION AND A SECOND.
MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE.
YES. THOSE MINUTES ARE APPROVED. THEN WE HAVE OUR BOARD OF MAYOR AND ALDERMEN MEETING FROM AUGUST 24TH, 2026. ANYONE HAVE ANY CHANGES OR CORRECTIONS TO THOSE MINUTES? IF NONE, IS THERE A MOTION, PLEASE? MOTION TO APPROVE.
WE HAVE A MOTION AND A SECOND.
MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE.
MAYOR FRASER? YES, THOSE MINUTES ARE APPROVED. THE NEXT ITEM OF
[6. SPECIAL PRESENTATION]
BUSINESS IS A SPECIAL PRESENTATION, AND THIS WILL BE A MAYORAL PROCLAMATION, AND THIS IS FOR A FORMER SHELBY COUNTY COMMISSIONER. I KNOW HE LIKES THAT NAME, FORMER, UM, MR. DAVID BRADFORD. HERE, READ THIS. I HOPE EVERYBODY CAN HEAR ME. SO I CAN STAND WITH ALL OF THIS. SOMETHING SPECIAL. SO THIS IS A PROCLAMATION FROM THE OFFICE OF THE MAYOR, AND THIS SAYS, WHEREAS DAVID BRADFORD WAS DULY ELECTED TO THE SHELBY COUNTY BOARD OF COMMISSIONERS ON AUGUST 2ND, 2018, AND REELECTED FOR A SECOND TERM IN AUGUST OF 2022, FAITHFULLY DEDICATING 8 YEARS OF EXEMPLARY PUBLIC SERVICE TO THE CITIZENS OF DISTRICT 2.AND WHEREAS, THROUGHOUT HIS 2 TERMS, MR. BRADFORD SERVED AS A STEADFAST CHAMPION AND INSTRUMENTAL VOICE OF THE COUNTY PARTY ON THE SHELBY COUNTY MISSION, TIRELESSLY ADVOCATING FOR PRIORITIES, INFRASTRUCTURE, SAFETY, AND ECONOMIC WELL-BEING. AND WHEREAS, MR. BRADFORD BROUGHT DISTINGUISHED LEADERSHIP TO COUNTY GOVERNMENT, SERVING AS THE CHAIR OF CROW COUNTY, APPROACHING EVERY POLICY DECISION WITH PRINCIPLE OF INTEGRITY, THOUGHTFUL COLLABORATION, AND THE FIRM CONVICTION THAT OTHER OFFICES OF EMORY TRUST HELD ON BEHALF OF THE PEOPLE. AND WHEREAS A LICENSED PROFESSIONAL MEDIA, LEADING WRITING PROFESSIONAL, AND GRADUATE FROM MISSISSIPPI STATE UNIVERSITY, WHO UTILIZES TECHNICAL EXPERTISE AND WISDOM ACUMEN TO BUILD BRIDGES ACROSS MUNICIPAL BOUNDARIES AND PROMOTE LONG-TERM REGIONAL
[00:05:01]
GROWTH. AND WHEREAS HIS DEEP DEVOTION TO CIVIC GOVERNMENT EXTENDS WELL BEYOND HIS MISSION, HAVING SERVED WITH THE TOWN OF COLLIERVILLE PLANNING COMMISSION AND THE LEADERSHIP COLLIERVILLE ALUMNI BOARD, IN ADDITION TO LEADING REGIONAL ORGANIZATIONS INCLUDING HABITAT FOR HUMANITY OF GREATER MEMPHIS, YMCA OF THE MID-SOUTH, AND NEW MEMPHIS.AND WHEREAS THE TOWN OF COLLIERVILLE ALSO RECOGNIZES HIS SINCERE GRATITUDE TO HIS LIFE PASSION AND FOR THEIR PATIENCE, SHARED SACRIFICE, AND STEADFAST SUPPORT DURING HIS EIGHT YEARS OF DEDICATED PUBLIC SERVICE.
WE NOW LIVE TO HONOR WILLIAM BRADFORD MAYOR OF THE TOWN OF COLLIERVILLE, TENNESSEE ON SEPTEMBER 14, 2026 AS DAVID BRADFORD DAY. IN HONOR AND APPRECIATION OF HIS OUTSTANDING LEADERSHIP, TIRELESS ADVOCACY, AND ENDURING CONTRIBUTIONS TO OUR TOWN AND COUNTY, I ENCOURAGE ALL CITIZENS TO JOIN IN EXPRESSING EACH OTHER'S GRATITUDE TODAY FOR US FOR BEING A DEDICATED VOICE FOR HARDIN, AND TO EXTEND OHLONE'S WISHES FOR CONTINUED HEALTH, HAPPINESS, AND SUCCESS IN ALL HIS YEARS. THANK YOU.
THIS IS ONE OF OUR AMERICAN CHIEF FINSY, CARNIVAL BANNER.
IT'S BRAND NEW, IT'S NOT DIRTY.
FOR A FUTURE OFFICE, WHEREVER THAT IS. WONDERFUL.
SO, UM, THANK YOU, MAYOR, ALL THE MEN AND WOMEN. I'M VERY GRATEFUL FOR THE RECOGNITION TONIGHT.
UH, SERVING FOR 8 YEARS ON SHELBY COUNTY COMMISSION HAS BEEN ONE OF THE GREATEST HONORS OF MY LIFE. UM, FIRST I WANT TO THANK GOD FOR THE OPPORTUNITY TO SERVE WITH GUIDANCE THROUGHOUT THAT TIME. I ALSO WANT TO THANK MY FAMILY. UH, PUBLIC SERVICE ASKS A LOT OF THE PEOPLE AROUND YOU.
LATE, LATE, LATE, LATE NIGHT MEETINGS, UH, MISSED DINNERS, PHONE CALLS, AND PLENTY OF CONVERSATIONS THAT CALL ME HOME. UH, I COULD NOT HAVE DONE THIS WITHOUT YOUR PATIENCE AND SUPPORT AND ENCOURAGEMENT. I ALSO WANT TO THANK ELIZABETH CARDWELL, SHELBY COUNTY COMMISSIONER 2, FOR TRUSTING ME TO REPRESENT YOU ALL. UM, I HAVEN'T ALWAYS GOTTEN EVERY, EVERY DECISION RIGHT, AND I'M CERTAIN EVERYONE IN THIS ROOM HASN'T ALWAYS AGREED WITH EVERYONE ABOUT THAT. UH, BUT I CAN SAY THAT I HAVE ALWAYS TRIED TO LISTEN, UNDERSTAND THE FACTS, AND MAKE THE DECISION THAT I BELIEVE WAS BEST FOR THE PEOPLE I WERE REPRESENTING AND FOR SHELBY COUNTY. ONE OF THE BIGGEST LESSONS I'VE LEARNED IS THAT IF YOU ARE ELECTED TO OFFICE, YOU ARE ELECTED TO SERVE EVERYONE, NOT JUST THE PEOPLE WHO VOTED FOR YOU, BUT THE PEOPLE WHO YOU, WHO YOU AGREE WITH. IT IS EASY FOR US ALL TO LIVE IN OUR ECHO CHAMBERS, SURROUNDED BY PEOPLE WHO THINK LIKE WE DO, BUT PUBLIC SERVICE REQUIRES US TO STEP OUTSIDE OF THAT, LISTEN TO PEOPLE WITH DIFFERENT EXPERIENCES AND PERSPECTIVES, AND REMEMBER THAT DISAGREEMENT DOES NOT MAKE SOMEONE OUR ENEMY. WHILE I, WE, UH, MAY THINK THAT COLLIERVILLE IS THE MOST IMPORTANT PART OF SHELBY COUNTY AND MUST KEEP IN MIND THAT WE ARE ALL PART OF A MUCH LARGER COMMUNITY.
AND AT THE END OF THE DAY, MOST PEOPLE IN THIS COMMUNITY WANT THE SAME BASIC THINGS: SAFE NEIGHBORHOODS, GOOD SCHOOLS, STRONG COMMUNITIES, OPPORTUNITIES FOR THEIR FAMILIES, AND A GOVERNMENT THAT TREATS PEOPLE FAIRLY AND USES THEIR TAX DOLLARS WISELY. WE ARE VERY FORTUNATE TO LIVE IN COLLIERVILLE WHERE WE HAVE ALL OF THESE THINGS, BUT UNFORTUNATELY, THIS IS NOT THAT ENVIRONMENT. I'M PROUD TO HAVE SERVED, PROUD TO HAVE REPRESENTED COLLIERVILLE, AND I'M VERY THANKFUL FOR THE TRUST THAT WAS PLACED ON ME. I DIDN'T DO THIS FOR ANY RECOGNITION OR PRAISE, UM, I DID THIS TO SERVE. I'M HUMBLED BY THIS RECOGNITION. SO. AND I WILL SAY MY PUBLIC SERVICE IS NOT OPEN OVER, UH, AND THERE MAY BE AN ANNOUNCEMENT TOMORROW ABOUT THE NEXT CHAPTER, SO.
YOU MIGHT AS WELL DO IT ON DAVID BRADFORD DAY. THEN WE'RE GOING TO HAVE TO HAVE ANOTHER DAVID BRADFORD DAY TOMORROW, RIGHT? THANK YOU, AND THANKS FOR HIS FAMILY AND HIS PARENTS FOR BEING HERE. OKAY, WE WILL MOVE ON TO OUR CONSENT AGENDA. WE HAVE ITEMS 8A THROUGH 8L. IS THERE ANYONE ON THE BOARD? I'M SORRY.
[7. CITIZENS COMMENTS]
FORGET? MY CARDS WERE OVER HERE. OKAY, CITIZEN COMMENTS IS OUR NEXT PORTION ON THE AGENDA. I HAVE RECEIVED 2 CITIZEN COMMENT CARDS, SO THESE ARE THE 2 INDIVIDUALS THAT WILL BE SPEAKING THIS EVENING. UM, I WILL GO THROUGH THE RULES. UM, I BELIEVE BOTH OF YOU HAVE SPOKEN BEFORE, SO I'LL JUST DO A REFRESHER.UM, STATE YOUR NAME AND ADDRESS FOR THE RECORD. UM, THE MEETINGS ARE TELEVISED AND LIVE STREAMED, THEREFORE WE ASK YOU TO SPEAK IN THE MICROPHONE, ADJUST THE MICROPHONE.
INDIVIDUAL COMMENTS ARE LIMITED TO 3 MINUTES. YOU'LL SEE THE
[00:10:02]
GREEN LIGHT TO GET STARTED.WHEN YOU SEE YELLOW, YOU WANT TO WRAP UP YOUR COMMENTS.
AND, UM, I HAVE NO ONE DONATING TIME THIS EVENING, SO WE WILL GET STARTED. AND JUST REMEMBER THE DECORUM.
WE'RE PROFESSIONALS, SO WE DON'T CLAP, CHEER, OR DO ANYTHING CRAZY. SO THE FIRST CARD THAT WAS ON MY DESK WAS JUSTIN JOHNSON. MR. JOHNSON.
HELLO. UH, I GUESS YOU'RE CONTROLLING THE MIC AGAIN, SO I'LL JUST GO AHEAD AND GET STARTED. UH, GOOD EVENING. MY NAME IS JUSTIN JOHNSON, AND I LIVE AT 1037 WARFIELD ROAD. I'M ASKING THIS BOARD TO AUTHORIZE AN INDEPENDENT INVESTIGATION INTO THE TOWN ADMINISTRATION.
THIS IS NOT ABOUT PRESUMING GUILT OR ATTACKING TOWN EMPLOYEES. IT IS ABOUT ESTABLISHING THE FACTS, PROTECTING PUBLIC TRUST, ENSURING THAT COLLIERVILLE'S CHARTER, PERSONNEL POLICIES, AND FINANCIAL PROCEDURES ARE FOLLOWED. THE HANDLING OF FORMER FIRE CHIEF JOHN SELBERG REMAINS A SERIOUS CONCERN. RESIDENTS DESERVE A DOCUMENTED TIMELINE EXPLAINING WHY HE WAS PLACED ON ADMINISTRATIVE LEAVE, WHAT EVIDENCE SUPPORTED THAT DECISION, AND WHO HAD THE AUTHORITY TO MAKE IT, AND WHETHER HE RECEIVED THE DUE PROCESS REQUIRED BY TOWN POLICY AND THE CHARTER.
THE TOWN ADMINISTRATOR ALLEGED THAT CHIEF SELBERG USED PROFANITY AND DECLARED THAT HE DID NOT REPORT TO HER. CHIEF SELBERG DENIED MAKING THAT STATEMENT, CONFLICTING ACCOUNTS INVOLVING SUCH A SIGNIFICANT PERSONAL ACTION SHOULD BE RESOLVED THROUGH DOCUMENTS, WITNESS INTERVIEWS, AND EVIDENCE. THE INVESTIGATION SHOULD ALSO EXAMINE BROADER PERSONAL PRACTICES. FORMER AND CURRENT EMPLOYEES HAVE RAISED CONCERNS ABOUT RETALIATION, INCONSISTENT DISCIPLINE, AND CONSEQUENCES FOR REPORTING WORKPLACE PROBLEMS. DETERMINING WHETHER THOSE ALLEGATIONS ARE SUSTAINED IS EXACTLY WHY AN IMPARTIAL INVESTIGATION IS NECESSARY.
HUMAN RESOURCES SHOULD ALSO BE REVIEWED. WERE COMPLAINTS INVESTIGATED FAIRLY? WERE EMPLOYEES INFORMED OF THE ALLEGATIONS AGAINST THEM AND ALLOWED TO RESPOND? WERE DISCIPLINARY AND APPEAL PROCEDURES FOLLOWED CONSISTENTLY? QUESTIONS ALSO REMAIN ABOUT PUBLIC COMMUNICATIONS.
WHEN THE TOWN'S PUBLIC INFORMATION OFFICER PUBLISHED A COLUMN DEFENDING THE TOWN ADMINISTRATOR. WAS SHE ACTING PERSONALLY OR OFFICIALLY, OR WERE TOWN POLICIES FOLLOWED? FINANCIAL CONTROLS DEMAND ANSWERS AS WELL. RECORDS OBTAINED THROUGH A PUBLIC RECORDS REQUEST DOCUMENT THAT TOWN ADMINISTRATOR MOLLY MEHNER RECEIVED 58 OVERPAYMENTS TOTALING 14,000 DOLLARS AND 50, OR 14,000 DOLLARS, UH, 14,000 DOLLARS AND 98 CENTS.
HOW DID THAT CONTINUE WITHOUT BEING DETECTED? WHO AUTHORIZED THE REPAYMENT ARRANGEMENT, AND WHY WAS THE MONEY ALLOWED TO BE REPAID WITHOUT INTEREST? RESIDENTS ALSO DESERVE ANSWERS CONCERNING PUBLIC RECORDS PRACTICES, ADMINISTRATIVE RESTRUCTURING, AND THE COMPLIANCE WITH THE TOWN CHARTER. AN INTERNAL REVIEW WITHIN THE SAME CHAIN OF COMMAND WILL NOT RESOLVE THESE CONCERNS. THE INVESTIGATOR MUST BE INDEPENDENT, EMPLOYEES MUST BE PROTECTED WHEN PARTICIPATING, AND THE FINDINGS SHOULD BE RELEASED PUBLICLY TO THE FULL EXTENT PERMITTED BY LAW. AN INVESTIGATION DOES NOT PREDETERMINE WRONGDOING, IT DETERMINES THE TRUTH. IF EVERYTHING WAS HANDLED PROPERLY, THE INVESTIGATION WILL CONFIRM IT. IF MISTAKES WERE MADE, COLLIERVILLE DESERVES ACCOUNTABILITY AND CORRECTIVE ACTION. I RESPECTFULLY ASK THIS BOARD TO AUTHORIZE AN INDEPENDENT INVESTIGATION AND GIVE COLLIERVILLE THE ANSWERS THEY DESERVE. THANK YOU, AND GOD BLESS.
THANK, EXCUSE ME, THAT'S, THAT'S NOT PERMITTED. THANK YOU. UM, THANK YOU, MR. JOHNSON. UM, THE NEXT COMMENT CARD IS LIZ DEALEY. MISS DEALEY. CAN YOU HEAR ME ALL RIGHT? YES.
STATE YOUR NAME AND ADDRESS, PLEASE.
MY NAME IS LIZ DEELY. I LIVE AT 789 WELLINGTON WAY COVE IN COLLIERVILLE. I WANT TO ADDRESS THE RECENT PAYROLL OVERPAYMENT INVOLVING AN EMPLOYEE'S CAR ALLOWANCE. I THINK THERE ARE TWO SEPARATE QUESTIONS HERE.
THE SECOND, AND THE ONE I BELIEVE WE SHOULD FOCUS ON, IS HOW THIS HAPPENED AND HOW WE CAN MAKE SURE IT NEVER HAPPENS AGAIN. ACCORDING TO THE INFORMATION MADE PUBLIC, AN ALLOWANCE THAT WAS SUPPOSED TO BE PAID ONCE A MONTH WAS INSTEAD PAID EVERY PAY PERIOD FOR AN EXTENDED PERIOD.
BY THE TIME IT WAS DISCOVERED, THE OVERPAYMENT ALLEGEDLY TOTALED OVER 10,000 DOLLARS.
RATHER THAN SIMPLY DEBATING WHO MADE MISTAKES, I THINK THIS IS AN OPPORTUNITY FOR THE TOWN TO CONDUCT A ROOT CAUSE ANALYSIS. THAT'S A PROBLEM SOLVING TECHNIQUE WIDELY USED IN BUSINESS SITUATIONS TO DETERMINE WHAT WENT WRONG.
FIRST, I WOULD RECOMMEND AN IMMEDIATE AUDIT OF EVERY EMPLOYEE RECEIVING A RECURRING ALLOWANCE OR REIMBURSEMENT.
THIS COULD INCLUDE CAR ALLOWANCES, CELL PHONE, INTERNET REIMBURSEMENT, UNIFORMS, ANY SIMILAR PAYMENTS. THE GOAL
[00:15:01]
SHOULD BE TO DETERMINE WHETHER ARE THERE ARE OTHER ERRORS OCCURRING RIGHT NOW, AND IF THERE ARE, STOP THEM IMMEDIATELY.SECOND, THE TOWN SHOULD REVIEW THE PROCESS ITSELF. WHO SETS UP THE PAYMENT SCHEDULE? WHO ENTERS THE PAYMENTS? WHO VERIFIES THEM? HOW OFTEN ARE THEY AUDITED? WHAT HAPPENS WHEN AN EMPLOYEE CHANGES POSITIONS, DEPARTMENTS, OR EMPLOYEE STATUS? THERE SHOULD BE ROUTINE CHECKS AND BALANCES, WRITTEN PROCEDURES, SO THE SYSTEM DOES NOT DEPEND ON SOMEONE EVENTUALLY NOTICING AN ERROR. AND IF THERE IS AN ERROR, HOW SHOULD IT BE HANDLED? THIRD, I BELIEVE THE TOWN SHOULD ESTABLISH A CLEAR PROCESS FOR NOTIFYING THE BMA WHEN SIGNIFICANT FINANCIAL DISCREPANCIES OCCUR.
FOR EXAMPLE, IF THERE'S AN UNEXPLAINED PAYROLL OR FINANCIAL DISCREPANCY OVER 01,000 DOLLARS, THE BMA SHOULD RECEIVE A ROUTINE NOTIFICATION EXPLAINING WHAT HAPPENED, THE ROOT CAUSE, AND WHAT ACTION IS BEING TAKEN TO CORRECT IT. AND AT SOME POINT, HUMAN RESOURCES SHOULD BE INVOLVED. FINALLY, I THINK THE BMA SHOULD EXAMINE HOW INFORMATION ABOUT PAYROLL, PERSONNEL, AND OTHER DEVELOPING PROBLEMS IS COMMUNICATED TO THE GENERAL PUBLIC.
FROM THE OUTSIDE, IT CAN SOMETIMES APPEAR THAT THE BMA IS LEARNING ABOUT PROBLEMS ONLY AFTER THEY'VE BECOME MAJOR PUBLIC CONTROVERSIES. AN ACCOUNTING ERROR OF OVER 10,000 DOLLARS SHOULD BE ADDRESSED AS SOON AS IT'S DISCOVERED, NOT AFTER IT BECOMES A PUBLIC CONTROVERSY. THIS SHOULD BE ABOUT MORE THAN ONE EMPLOYEE OR ONE PAYMENT DISCREPANCY. IT SHOULD BE ABOUT IMPROVING THE SYSTEM OVERALL, INCREASING OVERSIGHT, AND MAKING SURE THE SAME MISTAKE DOES NOT HAPPEN AGAIN. THIS IS WHAT ACCOUNTABILITY SHOULD LOOK LIKE. THIS IS WHAT WE NEED TO MOVE FORWARD IN A POSITIVE WAY. THIS WOULD REBUILD TRUST BY PROVIDING TRANSPARENCY AND ACCOUNTABILITY. THAT'S WHAT WE NEED FOR COLLIERVILLE'S FUTURE.
THANK YOU, MISS DEELY. OKAY, THOSE ARE THE ONLY TWO COMMENT CARDS I HAVE RECEIVED, SO CITIZEN COMMENT SECTION IS CLOSED. UM, NOW WE WILL MOVE
[8. CONSENT AGENDA]
ON TO THE CONSENT AGENDA.ON THE CONSENT AGENDA, WE HAVE ITEMS 8A THROUGH ITEM 8L. IS THERE ANYONE ON THE BOARD THAT WOULD LIKE THOSE ITEMS PULLED, ANY ITEM PULLED FOR A PRESENTATION? SEEING NONE, IS THERE A MOTION? MOTION TO APPROVE.
WE HAVE A MOTION AND A SECOND TO APPROVE THE CONSENT AGENDA.
MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE.
MAYOR FRASER? YES. EVERY ITEM ON THE CONSENT HAS BEEN APPROVED, AND THE NEXT
[9.A Review of Bids and Award of Contract for the Purchase of Diesel Fuel and Gasoline]
AGENDA ITEM IS BUSINESS ITEM.IT'S A REVIEW OF BID AND AWARD OF CONTRACT FOR THE PURCHASE OF DIESEL FUEL AND GASOLINE, AND JOSH RUSSELL, OUR PUBLIC WORKS DIRECTOR, HAS OUR PRESENTATION. MR. RUSSELL.
THANKS, MAYOR. UH, GOOD EVENING, BOARD. IF YOU'LL BEAR WITH ME, I'VE BEEN UNDER THE WEATHER RECENTLY.
UM, THE PURPOSE OF THIS AGENDA ITEM IS TO, UH, APPROVE A CONTRACT FOR THE PURCHASE OF FUEL, UH, DIESEL FUEL AND GASOLINE.
ON AVERAGE, THE TOWN PURCHASES 160,000 GALLONS OF DIESEL AND APPROXIMATELY 200,000 GALLONS OF GASOLINE ANNUALLY TO OPERATE ITS VEHICLES.
THAT'S ANYTHING FROM GARBAGE TRUCKS TO LAWN MOWERS AND EVERYTHING IN BETWEEN. UM, FOLLOWING THE EXPIRATION OF THE, OF OUR PREVIOUS CONTRACT, UH, PROCUREMENT NOTIFIED 26 BIDDERS, SUPPLIERS OF AVAILABILITY, AND 7 BIDS WERE RECEIVED. UH, I HAVE THEM LISTED HERE ON THE SCREEN. AS YOU CAN SEE HERE, GRESHAM PETROLEUM COMPANY, UM, IS THE LOWEST APPARENT BIDDER.
UH, AND JUST FOR CLARIFICATION, THE TOWN PAYS RACK PRICE FOR FUEL, AND THEY PAY AN AMOUNT ABOVE THAT FOR DELIVERY. AS YOU CAN SEE, WE PAY RACK PRICE PLUS 0.0176 PER GALLON FOR FUEL. SO JUST, JUST SO EVERYBODY UNDERSTANDS, THAT'S HOW WE PURCHASE FUEL.
UM, AS MENTIONED, UH, EACH, WELL, EACH DEPARTMENT BUDGETS SEPARATELY FOR FUEL. THAT'S WHY I DON'T HAVE A TABLE HERE SHOWING YOU WHAT'S BUDGETED, BECAUSE EVERY DEPARTMENT BUDGETS SEPARATELY.
BUT I HAVE A PROPOSED MOTION ON THE SCREEN FOR YOUR CONSIDERATION. I'D BE GLAD TO ANSWER ANY QUESTIONS YOU HAVE ABOUT THIS CONTRACT. THIS IS A 1-YEAR, 12-MONTH CONTRACT WITH FOUR OPTIONS OF RENEWAL, SO.
THANK YOU, MR. RUSSELL. ARE THERE ANY QUESTIONS OF STAFF? ALDERMAN ROBBINS.
JOSH, THE RACK PRICE ON GASOLINE, HOW IS THAT DETERMINED? THEY DETERMINE THAT WE, WE GET OUR FUEL AT, UM, MY MIND IS COMPLETELY SHOT, UH, THE SUPPLIER IN MEMPHIS. HELP ME OUT.
VALERO? VALERO, YES. VALERO IS WHERE THEY BUY IT, AND THEY DETERMINE THAT RACK PRICE IT'S SET PER DAY. AND THAT, WHEN THEY SUBMIT INVOICES TO US, THEY HAVE TO SHOW WHAT THE RACK PRICE IS, AND THEN THEY BILL US ABOVE THAT FOR... NOW, WHO DETERMINES THAT RACK PRICE? I DO NOT KNOW.
NO, THAT'S GOOD ENOUGH. I WAS JUST CURIOUS. THANK YOU.
IT'S VALERO. ANYBODY WITHIN 150, 200 MILES OF MEMPHIS IS GOING TO GET THEIR FUEL FROM VALERO. AND I'M SORRY I COULDN'T REMEMBER THE NAME OFF THE TOP OF MY HEAD. I KNEW WHAT I WAS WANTING TO SAY, I JUST COULDN'T SAY IT.
[00:20:02]
THERE A MOTION? MAKE A MOTION TO APPROVE.WE HAVE A MOTION AND A SECOND.
MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE.
THANK YOU VERY MUCH. HOPE YOU FEEL BETTER. MISS AMOS ATKINS, ARE THERE ANY OTHER BUSINESS TO COME BEFORE US THIS EVENING? NO, MAYOR. OKAY, WE ARE ADJOURNED.
THANK YOU.
* This transcript was compiled from uncorrected Closed Captioning.