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[1 CALL TO ORDER & INVOCATION]

[00:00:07]

BOARD OF MAYOR AND ALDERMEN MEETING FOR MONDAY, APRIL 27TH, 2026 TO ORDER. AND IF YOU WILL JOIN ME IN OFFERING. CHAPLAIN TERRY HUNT WILL OFFER OUR INVOCATION AND ALDERMAN CHARLES HALL WILL LEAD THE PLEDGE OF ALLEGIANCE. IF YOU CAN, PLEASE STAND. THANK YOU. LORD, WE JUST THANK YOU FOR THIS OPPORTUNITY ONCE AGAIN TO COME TOGETHER WITH THE CITY AND BOARD OF MAYOR AND ALDERMEN TODAY. AND WE THANK YOU FOR A BEAUTIFUL TOWN. WE HAVE GOD, AND WE KNOW THAT IT'S IT'S BECAUSE OF THE BOARD AND THE CITY AND, AND ALSO THE CITIZENS OF THIS TOWN THAT MAKE IT WHAT IT IS. AND LORD, WE ASK YOU TONIGHT, LORD, EVERY DECISION THAT'S MADE WILL BE MADE WITH WISDOM AND DIRECTION TO EVEN MAKE IT EVEN BETTER. AND WE PRAY THAT YOU GIVE US ALL THE STRENGTH AND TIME IT TAKES LORD, TO MOVE FORWARD TO KEEP THIS CITY WHAT IT IS. AND WE THANK YOU FOR YOUR HAND OF PROTECTION OVER IT AS WELL. WE ASK YOU TO BLESS EACH AND EVERY DEPARTMENT OF THIS TOWN AND THIS CITY. BE WITH THEM GOD. MAKE THEM STRONGER THAN EVER BEFORE GOD IN THEIR DUTIES THAT THEY HAVE TO DO TO MAKE THIS CITY WHAT IT IS AND BE A BLESSING TO EACH AND EVERYONE. TO THIS MEETING TONIGHT. IN JESUS NAME, WE PRAISE YOU. AMEN. AMEN. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS. ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. THANK YOU SO MUCH, PASTOR FRONT. MISS SIMON, IF YOU'LL CALL THE ROLL, PLEASE.

MR. HALL HERE, MR. JORDAN HERE, MISS MARSHALL HERE, MR. STAMPS. HERE, MR. ROBBINS HERE. THANK

[4 APPROVAL OF AGENDA (Additions/Deletions)]

YOU ALL FOR BEING HERE. THE FIRST ITEM OF BUSINESS IS APPROVAL OF THE AGENDA. AND WE HAVE MISS ATKINS JOINING US THIS EVENING. MISS ATKINS, ARE THERE ANY CHANGES OR CORRECTIONS TO OUR AGENDA? NO, MAYOR. THERE ARE NO CHANGES TO THE AGENDA TONIGHT. THANK YOU.

IS THERE A MOTION FROM THE BOARD TO APPROVE THE AGENDA? I'LL MAKE A MOTION TO APPROVE.

SECOND, WE HAVE A MOTION AND A SECOND, MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. JORDAN. YES, MISS MARSHALL? YES. MR. STAMPS. YES. MR. ROBBINS. YES. MR. HALL. YES. MAYOR

[5 APPROVAL OF MINUTES]

FRAZIER. YES. THE AGENDA HAS BEEN APPROVED. THE NEXT ITEM OF BUSINESS IS APPROVAL OF THE MINUTES. WE HAVE THREE SETS OF MINUTES FOR APPROVAL THIS EVENING. THE FIRST IS FROM A WORK SESSION ON APRIL THE 9TH, 2026. HAS EVERYONE HAD A CHANCE TO REVIEW THOSE MINUTES? AND IF THERE'S ANY CHANGES OR CORRECTIONS? SEEING NONE, IS THERE A MOTION, PLEASE. MOTION TO APPROVE. SECOND, WE HAVE A MOTION AND A SECOND, IF YOU'LL CALL THE ROLL, PLEASE, MISS MARSHALL. YES. MR. STAMPS. YES. MR. ROBBINS. YES. MR. HALL. YES. MR. JORDAN. YES. MAYOR FRAZIER.

YES. THOSE MINUTES ARE APPROVED. THE NEXT SET OF MINUTES ARE FROM THE BOARD OF MAYOR AND ALDERMEN MEETING ON APRIL THE 13TH, 2026. ARE THERE ANY CHANGES OR CORRECTIONS TO THOSE MINUTES? SEEING NONE, IS THERE A MOTION, PLEASE? I MOVE TO APPROVE THE MINUTES FOR REGULAR MEETING. APRIL 13TH. SECOND, WE HAVE A MOTION AND A SECOND. MISS DIAMOND, PLEASE CALL THE ROLL. MR. STAMPS. YES. MR. ROBBINS. YES. MR. HALL. YES. MR. JORDAN. YES. MISS. MARSHALL.

YES. MAYOR FRAZIER. YES. THOSE MINUTES ARE APPROVED. AND THE LAST SET OF MINUTES, A WORK SESSION ON APRIL 16TH, 2026. ANY CHANGES OR CORRECTIONS TO THOSE MINUTES? SEEING NONE. IS THERE A MOTION, PLEASE? I'LL MAKE A MOTION TO APPROVE. WORK SESSION MINUTES FOR APRIL 16TH, 2026. SECOND, WE HAVE A MOTION AND A SECOND. MISS TIMON, PLEASE CALL THE ROLL, MR. ROBBINS. YES. MR. HALL. YES. MR. JORDAN. YES, MISS. MARSHALL. YES. MR. STAMPS. YES. MAYOR FRAZIER. YES. THE MINUTES ARE APPROVED. THANK YOU, MISS ATKINS, DO WE HAVE ANY SPECIAL

[7 CITIZENS COMMENTS]

PRESENTATIONS THIS EVENING? NO, MAYOR, WE DO NOT. WE'LL MOVE ON TO CITIZEN COMMENTS. WE OFFER CITIZEN COMMENTS AT EVERY BOARD MEETING. AND I HAVE RECEIVED ONE COMMENT CARD. I WILL GO THROUGH SOME INSTRUCTIONS, AND THEN I WILL CALL YOU UP TO THE BOARD TO ADDRESS US. IF YOU WOULD STATE YOUR NAME AND ADDRESS FOR THE RECORD, THE MEETINGS ARE TELEVISED AND LIVE STREAMED, SO YOU WANT TO MAKE SURE YOU ADJUST THE MICROPHONE. AND SO WE CAN EVERYONE CAN HEAR YOU SPEAK CLEARLY. YOU'RE LIMITED TO THREE MINUTES AND YOU'LL SEE A CLOCK, A LIGHT. I KNOW YOU MENTIONED YOU MAY NOT NEED THREE MINUTES, BUT WHEN YOU SEE THE YELLOW LIGHT, START WRAPPING UP YOUR COMMENTS. AND I'M GOING TO ASK BRAD LES TO COME FORWARD, PLEASE, MR. LES.

WELCOME. THANK YOU, THANK YOU. I'M BRAD LES. I LIVE AT 6599 RICKS ROAD IN ARLINGTON, TENNESSEE, AND I'M A CANDIDATE FOR SHERIFF IN THIS ELECTION. SO I WANTED TO COME BY AND INTRODUCE MYSELF TO YOU AND INTRODUCE MYSELF TO ARLINGTON, FROM ARLINGTON TO CARTERVILLE AND LET EVERYBODY KNOW WHO I AM. AND THOSE OF YOU WHO KNOW ME, I KNOW A COUPLE OF THE OFFICERS IN THE ROOM AND THE CHIEF. BUT WITH 31 YEARS OF LAW ENFORCEMENT EXPERIENCE, I FEEL LIKE I'M THE BEST CANDIDATE FOR THE JOB HERE. AND I'VE ALREADY STARTED BUILDING RELATIONSHIPS FROM THE 31 YEARS BEGINNING FROM THE MEMPHIS POLICE DEPARTMENT TO THE SHELBY COUNTY

[00:05:02]

SHERIFF'S OFFICE. I HAVE BUILT RELATIONSHIPS WITH EVERY LAW ENFORCEMENT AGENCY IN SHELBY COUNTY AND OUR FEDERAL PARTNERS. I SPENT TIME WITH THE UNITED STATES SECRET SERVICE ON A TASK FORCE. I SPENT TIME WITH THE DISTRICT ATTORNEY GENERAL'S OFFICE ON A TASK FORCE UNDER PUBLIC CORRUPTION AND ECONOMIC CRIMES, AND I'M CURRENTLY THE LIEUTENANT OVER THE PERSONAL CRIMES, PROPERTY CRIMES, JAIL INVESTIGATIONS, AND SCHOOL INVESTIGATIONS FOR THE SHELBY COUNTY SHERIFF'S OFFICE. SO LEADERSHIP WISE, I'VE BEEN A GRADUATE OF THE FBI, LITA, AS WELL AS THE UNITED STATES MILITARY. I JOINED IN 2013 AS A SPECIAL AGENT WITH COAST GUARD INVESTIGATIVE SERVICE, CJ CGISTRANCIS WITHOUT A GOOD TV SHOW. SO WITH LAW ENFORCEMENT EXPERIENCE AND LEADERSHIP EXPERIENCE AND THE KNOWLEDGE THAT I'VE GAINED OVER 31 YEARS, MY PLAN FOR LAW ENFORCEMENT IS A. WE'RE GOING TO START WITH EDUCATION, BE LAW ENFORCEMENT.

C REVITALIZING THAT JAIL, INCARCERATION, AND D WE'RE LOOKING AT THE REPEAT OFFENDERS AND WORKING ON KEEPING THOSE REPEAT OFFENDERS FROM COMING BACK TO 201 POPLAR. SO AS COLLIERVILLE KNOWS, WE WE HAVE A REASON FOR THE SHERIFF IN COLLIERVILLE. YOU SHOULD SEE MORE OF THE SHERIFF IN CARTERSVILLE. AND TO ASSIST YOUR LOCAL LAW ENFORCEMENT AGENCIES WITH WHAT THEIR MISSION IS IN KEEPING COLLIERVILLE SAFE. SO AGAIN, I'M BRAD, LEST YOU HAVE TILL APRIL 30TH FOR EARLY VOTING, MAY 5TH IS THE ELECTION. I'D LOVE TO EARN YOUR VOTES IN THE CITY OF COLLIERVILLE. AND IF YOU HAVE ANY QUESTIONS FOR ME, I'M GOING TO STICK AROUND FOR AFTER THE THE MEETING TO ANSWER QUESTIONS AND I BROUGHT SOME PENS AND CARDS AND OTHER BRAD SWAG THAT I CAN HAND OUT. WELL, THANK YOU AND THANK YOU. THANK YOU FOR PUTTING YOURSELF OUT THERE. WE KNOW. WE ALL KNOW HOW HARD IT IS TO RUN A CAMPAIGN.

SO YES, MA'AM, WE WISH YOU ALL THE BEST. AND THANK YOU FOR REMINDING EVERYONE THAT IT'S IT IS VOTING SEASON. YES. THURSDAY, YOU MENTIONED THE LAST DAY OF EARLY VOTING. EARLY VOTING. YOU CAN VOTE AT ANY LOCATION. YES, AN ELECTION DAY ON TUESDAY. YOU HAVE TO VOTE IN YOUR DESIGNATED LOCATION BASED ON YOUR ADDRESS. OKAY. THAT'S RIGHT. THANK YOU SO MUCH. THANK YOU. THANK YOU FOR HAVING ME. OKAY. I JUST RECEIVED ANOTHER CARD. TYPICALLY THESE NEED TO BE IN BEFORE 6:00, BUT SINCE I'M FEELING IN A GRACIOUS MOOD THIS EVENING, I WILL GO AHEAD AND INVITE UP MR. BOB GREEN. MR. GREEN, IF YOU'D LIKE TO ADDRESS THE BOARD, I THINK YOU MIGHT HAVE MISSED THE INSTRUCTIONS IF YOU WOULD STATE YOUR NAME AND ADDRESS. AND THEN YOU HAVE THREE MINUTES. SO WHEN YOU SEE THE LIGHT TURN YELLOW, YOU WANT TO WRAP UP YOUR COMMENTS. BUT MR. GREEN, WELCOME. HEY, MY NAME IS BOB GREEN. MY ADDRESS IS 977 SCHOFIELD DRIVE, CORDOVA, TENNESSEE. I AM A CANDIDATE FOR COUNTY CLERK. I. IT'S EASY JOB TO FILL. I'M SURE THERE ARE THREE MAJOR THINGS THAT I WANT TO LET YOU ALL KNOW THAT MY PLAN IS WITH THAT POSITION ONE.

ABOUT EIGHT YEARS AGO, Y'ALL LOST THE GERMANTOWN LOCATION. I DROVE OUT HERE FROM CORDOVA.

THAT'S ABOUT A HALF HOUR DRIVE, AND THEN YOU SPEND TWO HOURS WAITING IN LINE. I WOULD LIKE A GERMANTOWN COLLIERVILLE LOCATION TO RETURN. RIGHT NOW, THE TECHNOLOGY THAT THEY'RE USING, THEY'RE RUNNING ON WINDOWS 7. THE MONEY'S ALREADY THERE. IT'S ALREADY BEEN ALLOCATED. SO THERE'S NO NEW TAXES BEING INVOLVED. THEY'RE NOT STEALING FROM YOU. THEY'RE NOT GIVING YOU WHAT YOU'VE ALREADY PAID FOR. WITHIN THE FIRST MONTH, WE WILL START THE PROCESS OF UPDATING ALL THAT BY WORKING WITH NASHVILLE AND NOT AGAINST THEM. AND WE'RE GOING TO WORK ON TRAINING AND GETTING BETTER CUSTOMER SERVICE. WE'RE GOING TO FIX THE PROBLEMS. I'M THE ONLY CANDIDATE THAT DID NOT WORK TO GET WANDA HALBERT HIRED, HAS NOT WORKED FOR WANDA HALBERT OR IS NOT ACTIVELY WORKING WITH WANDA HALBERT. I'M A TRUE OUTSIDER CANDIDATE, SO ANYBODY WHO WANTS CHANGE, HERE IT IS. I KNOW THAT THIS IS A MORE CONSERVATIVE NEIGHBORHOOD OR TOWN. BY VOTING IN THE DEMOCRATIC PRIMARY, ALL THE CANDIDATES THAT YOU'RE SICK OF TALKING ABOUT EVERY YEAR DURING THE PRIMARIES AND THEN COMPLAINING ABOUT ONCE THEY GET ELECTED, YOU CAN TAKE CARE OF THAT IN THE PRIMARY BY VOTING FOR GOOD CANDIDATES AND NOT THE ONES YOU'RE TIRED OF. I APPRECIATE YOUR TIME. I APPRECIATE YOU LETTING ME COME OUT HERE AND SPEAK TO YOU TODAY. I'M SO SORRY I WAS LATE. I'LL BE HERE IF YOU HAVE ANY QUESTIONS FOR ME. THANK YOU, THANK YOU. WE APPRECIATE IT. MR. GREEN. THANK YOU FOR PUTTING YOURSELF OUT THERE. WE WILL. THAT'S THE LAST CARD I HAVE RECEIVED. SO WE WILL CLOSE

[8 CONSENT AGENDA]

CITIZEN COMMENTS AND WE WILL MOVE TO THE CONSENT AGENDA. ON THE CONSENT AGENDA, WE HAVE ITEMS EIGHT A THROUGH ITEM EIGHT K. AND IS ANYONE ON THE BOARD WISHING TO PULL ANYTHING ON THE FROM THE CONSENT TO FOR A FULL PRESENTATION? SEEING NONE, IS THERE A MOTION TO

[00:10:05]

APPROVE THE CONSENT MOTION TO APPROVE THE CONSENT AGENDA? SECOND, WE HAVE A MOTION AND A SECOND, MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. HALL. YES. MR. JORDAN? YES, MISS MARSHALL? YES. MR. STAMPS. YES. MR. ROBBINS. YES. MAYOR FRAZIER. YES. THE CONSENT AGENDA HAS BEEN APPROVED. IF YOUR ITEM WAS THERE, YOU ARE. YOU WELCOME TO STAY. BUT YOU'RE FREE TO LEAVE IF YOU'D LIKE TO. THE NEXT ITEM IS OUR BUSINESS ITEMS AND WE HAVE ITEMS NINE A, WHICH IS THE

[9.A Review of Bids and Award of Contract for Miovision Video Detection Installation]

REVIEW OF THE CONTRACT FOR NEOVISION VIDEO DETECTION INSTALLATION. AND OUR TRAFFIC ENGINEER, MISS SINGH, HAS OUR PRESENTATION. MISS SINGH, GOOD EVENING, MAYOR AND BOARD. I'M HERE TO PRESENT A REVIEW OF BEDS AND ASK YOU TO CONSIDER AWARD OF CONTRACT FOR MY VISION.

VIDEO DETECTION. INSTALLATION. SO OUR CURRENT I VANTAGE H2 TRAFFIC SIGNAL PROCESSOR. THEY ARE NEARING END OF LIFE AND THEY WILL NO LONGER BE SUPPORTED. SO IN ORDER TO MOVE FORWARD, WE'RE ASKING TO DO A PILOT PROJECT. IT WILL BE A TWO INTERSECTIONS. IT WILL BE AT POPLAR IN HOUSTON LEVEE AND HOUSTON LEVEE AND GALENA CENTRO. THAT COLES ENTRANCE DRIVEWAY.

AND THIS WILL HELP US EVALUATE THIS, THIS TECHNOLOGY TO SEE IF WE WANT TO IF IF IT WORKS WELL WITH OUR EXISTING SIGNAL SYSTEM. IT WILL ASSESS THE SYSTEM PERFORMANCE, DATA OUTPUT AND THE FEASIBILITY OF INTEGRATING MY VISION INTO THE TOWN'S CURRENT TRAFFIC SIGNAL NETWORK.

SO MY VISION OFFERS MANY KEY ADVANTAGES. I BELIEVE ONE OF THEM IS THAT WE CAN GET VERY ACCURATE TRAFFIC COUNT DATA. WE CAN ALSO, THEY HAVE A WEB INTERFACE SO WE CAN MONITOR THE INTERSECTION LIVE ANY FROM ANYWHERE ON OUR COMPUTERS. WE CAN ADJUST DETECTION ZONES. WE CAN ADJUST VARIOUS OTHER FEATURES AT AN INTERSECTION. AND THE MOST IMPORTANT THING IS THAT IT GIVES US THE POTENTIAL FOR SMART CORRIDOR, WHICH MEANS THAT IF WE HAVE, SAY, FOR EXAMPLE, POPLAR, ALL WITH MY VISION DETECTION EQUIPMENT, WE CAN HAVE AN ADAPTIVE SYSTEM, WHICH MEANS THAT THE SIGNAL TIMINGS WILL CHANGE BASED ON THE TRAFFIC PATTERNS AND NOT JUST WHAT'S PROGRAMED IN THEM. SO THIS PROJECT WILL INCLUDE THE PROCUREMENT OF EQUIPMENT FOR THESE TWO INTERSECTIONS. INSTALLATION SYSTEM CONFIGURATION, TESTING, VALIDATION, AND THE COMMISSIONING OF SERVICES OF THE DETECTION SYSTEM. THE SCOPE OF WORK ALSO INCLUDES INSTALLATION OF THE SYSTEM AND THE CAMERAS, AS WELL AS ANY BORING TRAFFIC CONTROL AND PRETTY MUCH ANYTHING NEEDED TO MAKE SURE THAT THE SYSTEM IS UP AND RUNNING. THE VENDOR WILL ALSO TRAIN STAFF AND AND KIND OF SHOW US HOW TO MAINTAIN THE SYSTEM. THREE VENDORS REQUESTED COPIES OF THE BID PACKET AND ONE. ONE SUBMITTED A BID, A LUMP SUM BID OF $94,000. AND THAT WAS SHELBY ELECTRIC. SUBSTANTIAL COMPLETION WILL BE WITHIN 60 DAYS ONCE THE EQUIPMENT ARRIVES AND LIQUIDATED, DAMAGES ARE SET AT $250 PER DAY. THE PROPOSED MOTION IS ON YOUR SCREENS, AND I'M HERE TO ANSWER ANY QUESTIONS YOU MAY HAVE. OKAY. ARE THERE ANY QUESTIONS FOR STAFF? AND OBVIOUSLY YOU BELIEVE IN THIS. YES. AND THIS MAY NOT BE A QUESTION FOR YOU. IT MAY BE. MR. RUSSELL. THERE WAS SOME PAVING GOING ON AT ON HOUSTON LEVEE, AND THEY STOPPED RIGHT AT THE RAILROAD CROSSING.

I KNOW THIS IS GOING TO BE INSTALLED IN THAT AREA AND BORING IS INVOLVED. DO YOU KNOW WHAT THE PLAN IS FOR THAT RAILROAD CROSSING? PAVING. IN TERMS OF BORING. WE'RE NOT GOING TO GO ACROSS A RAILROAD CROSSING. WE'LL BE IN THE INTERSECTION ITSELF. AT THE INTERSECTION? YES. OKAY. IF IT'S NEEDED, IT MAY NOT BE NEEDED AS WELL. OKAY. THANK YOU.

ANY OTHER QUESTIONS? IS THERE A MOTION? I'M SORRY. I'LL MOVE A MOTION TO APPROVE. THANK YOU.

ALDERMAN MARSHALL, I HAVE A MOTION. IS THERE A SECOND? I'LL SECOND THAT ONE. WE HAVE A MOTION AND A SECOND. ANY FURTHER QUESTIONS? SEEING NONE, MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. JORDAN. YES, MISS MARSHALL? YES. MR. STAMPS. YES. MR. ROBBINS. YES.

MR. HALL. YES. MAYOR FRAZIER. YES. THANK YOU VERY MUCH. THE NEXT AGENDA ITEM IS A REVIEW OF

[9.B Review of Bids and Award of Contract for West Street Water System Improvements]

BID AND AWARD OF CONTRACT FOR THE WEST STREET WATER SYSTEM IMPROVEMENTS. AND DALE PERRYMAN, OUR TOWN ENGINEER, HAS OUR PRESENTATION. MR. PERRYMAN, GOOD EVENING. BOARD AGAIN. THE PURPOSE OF THIS ITEM IS CONSIDERED. REVIEW OF BIDS AND AWARDED CONTRACT FOR THE WEST

[00:15:02]

STREET WATER SYSTEM. IMPROVEMENTS. THIS PROJECT IS LOCATED ON THE SOUTH SIDE OF SOUTH RALEIGH BETWEEN COWAN ROAD AND HIGHWAY 72. THE WATER MAIN WILL BE BETWEEN SOUTH ROWLETT AND SUNFLOWER LANE. THE TOWNS ARE ELIGIBLE RECIPIENT OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS THAT ARE AWARDED BY THE FEDERAL GOVERNMENT THROUGH SHELBY COUNTY. THE WEST STREET WATER SYSTEM IMPROVEMENTS LOCATED IN THE CDBG CDBG QUALIFIED AREA WOULD INCLUDE A NEW EIGHT INCH WATER MAIN, THREE NEW FIRE HYDRANTS, NEW WATER SERVICE AND PATCHING OF ASPHALT. ON JUNE 25TH, 2025, THE TOWN APPROVED ACCEPTANCE OF A CDBG GRANT AMOUNT OF $240,000 FOR THE WEST STREET WATER SYSTEM IMPROVEMENTS. THIS PROJECT WAS APPROVED IN THE TOWN'S FY 2526 CAPITAL INVESTMENT PLAN AND AN AMENDMENT THAT WAS APPROVED EARLIER TONIGHT. IT WOULD BRING THE TOTAL GRANT AMOUNT TO $320,000. SO BASICALLY, THE CDBG GRANT WOULD BE PAYING FOR THE ENTIRE PROJECT. THE WORK FOR THIS PROJECT WOULD INCLUDE 863FT OF EIGHT INCH DUCTILE IRON WATER LINE, THREE NEW FIRE HYDRANTS, A NEW METER BOXES, NEW VALVES, AGAIN PATCHING THE ASPHALT, TRAFFIC CONTROL, THINGS LIKE THAT TO GIVE US A COMPLETED PROJECT. JUST AS A YOU KNOW, FYI, THE BID EQUATES TO APPROXIMATELY $360 A FOOT FOR THIS EIGHT INCH WATER LINE. FIVE VENDORS REQUESTED COPIES OF PLANS, AND ON MARCH 25TH, FOUR BIDS WERE RECEIVED FROM QUALIFIED CONTRACTORS. THE BID CONSISTS OF A BASE BID WITH NO ALTERNATIVES. ADD TO EVALUATION BIDS. IT WAS DETERMINED THAT N SCORE WAS THE LOWEST AND MOST RESPONSIVE BIDDER, WITH THE AMOUNT OF $311,088 THAT IS LOWER THAN THE SECOND LOWEST BID BY $34,632. THE BOARD REPORT BOARD REPORT SHOULD SHOW THE TWO LOWEST BIDS. THIS IS A UNIT PRICE CONTRACT WITH 60 DAYS TO COMPLETE THE WORK, WITH LIQUIDATED DAMAGES SET AT $500 A DAY. ONCE COMPLETED, AND REMAINING FUNDS WILL BE RETURNED BACK TO ITS RESPECTIVE ACCOUNT. SO WITH THAT, WE RECOMMEND APPROVAL OF THIS, AND I'D BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE ABOUT THIS PROJECT. OKAY. THANK YOU VERY MUCH, MR. PERRYMAN.

ANY QUESTIONS FOR STAFF? SEEING NONE, IS THERE A MOTION? PLEASE MAKE A MOTION TO APPROVE.

SECOND, WE HAVE A MOTION AND A SECOND, MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MISS MARSHALL. YES. MR. STAMPS. YES. MR. ROBBINS. YES. MR. HALL. YES. MR. JORDAN. YES. MAYOR FRAZIER.

[9.C Review of Bids and Award of Contract for the Holmes Road Bridge Precast Slab Overlay]

YES. THAT'S BEEN APPROVED. THANK YOU VERY MUCH. THE NEXT AGENDA ITEM IS ALSO WITH MR. PERRYMAN. IT IS THE BID AND AWARD OF CONTRACT FOR THE HOLMES ROAD BRIDGE PRECAST SLAB OVERLAY. MR. PERRYMAN, THANK YOU AGAIN. AGAIN, THE PURPOSE OF ITEM IS CONSIDERED A REVIEW OF BIDS AND AWARD OF CONTRACT FOR THE HOLMES ROAD BRIDGE PRECAST PRECAST SLAB OVERLAY.

THAT'S A MOUTHFUL. THIS. THIS PROJECT IS LOCATED ALONG HOLMES ROAD BETWEEN FLEMING ROAD AND REYNOLDS ROAD. OVER LEVEL B OF NONCONNAH CREEK. THE HOLMES ROAD BRIDGE WAS CONSTRUCTED IN 1966. IT WAS INSPECTED BY TENNESSEE DEPARTMENT OF TRANSPORTATION IN MARCH OF 2025.

AFTER THE INSPECTION, T-DOT NOTIFIED THE TOWN ON APRIL 25TH, 2025 THAT THE BRIDGE REQUIRED CLOSURE. THE TOWNSHIP CLOSED THE BRIDGE AND BEGAN ASSESSING THE COST EFFECTIVE REPAIR OPTIONS. THE MOST COST EFFECTIVE SOLUTION WAS PRECAST CONCRETE SPANS. THIS OPTION WAS REVIEWED BY T-DOT, WHICH ALLOWED THE TOWN TO PROCEED WITH THIS APPROACH. THE WORK FOR THIS PROJECT INCLUDED THE REMOVAL OF EXISTING WATER LINE ON THE BRIDGE DECK, EXISTING BRIDGE DECK AND MODIFIED THE BRIDGE CAPS. INSTALLATION OF THE NEW PRECAST SLABS.

GUARDRAILS. RE-INSTALLATION OF THE WATER MAIN ON THE BRIDGE. SO BASICALLY IT'S A WATER MAIN THAT HANGS OFF THE BRIDGE. AS PART OF THIS CONTRACT, THE WATER MAIN WILL BE PULLED OFF, THE DECK WILL BE LIFTED OFF, AND THEY GOT THESE, I THINK THEY'RE 8 OR 10 INCH SLABS THAT COME IN AND LAY LAY BACK DOWN. SO IT SHOULD GO PRETTY QUICK. ONCE THE SLABS GET GET GET TO THE SITE. SO. SO FIVE INCHES REQUESTED. COPY THE PLANS. AND ON MARCH 25TH, THREE BIDS WERE RECEIVED FROM QUALIFIED CONTRACTORS. THE BID CONSISTS OF A BASE BID WITH NO ALTERNATIVES. EVALUATION OF BIDS. IT WAS DETERMINED THAT BELL ASSOCIATES CONSTRUCTION, LLC WAS THE LOWEST AND MOST RESPONSIVE BIDDER, WITH A BID AMOUNT OF $404,355. AGAIN, THIS IS LOWER THAN THE SECOND LOWEST BID BY $228,745. SO AGAIN, YOUR BOARD REPORT SHOULD ALSO SHOW THAT THE THREE LOWEST BIDS, THIS IS A LUMP SUM CONTRACT WITH 60 DAYS TO COMPLETE THE WORK ONCE THE PRECAST SLABS ARRIVE ON SITE. SO WHEN WE HAD A PRE-BID MEETING, ANOTHER CONTRACTORS COULD REALLY GIVE US A DEFINITE TIME. THEY THINK 45 TO 60 DAYS TO MAKE THE MAKE THE SLABS, AND THEN ONCE THEY GET DELIVERED TO THE SITE, THE CONTRACTORS GOT 60 DAYS TO INSTALL THEM. SO WITH THAT, LIQUIDATED DAMAGES ARE SET AT $800 A DAY AND ANY REMAINING

[00:20:03]

FUNDS WILL BE RETURNED BACK TO ITS APPROPRIATE ACCOUNT. SO WITH THAT, WE RECOMMEND APPROVAL OF THIS CONTRACT AND BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE FOR THIS ONE. OKAY. THANK YOU VERY MUCH. I'M TRYING TO VISUALIZE WHAT THE PRE SLAB LOOK LIKE. IS IT IT'S LIKE A BOX SIMILAR TO THAT THAT WENT ON THE SOUTH STREET IN SYCAMORE. IS IT SIMILAR TO THAT OR YOU GOT TO DIG AND PUT THE FOOTING IN. AND NOW BASICALLY WHAT IT IS, THE BRIDGE DECK IS WHAT'S IN BAD SHAPE ON THIS. AND IT'S AN OLD STEEL BRIDGE DECK THAT HAS RUSTED THROUGH, AND THEY'LL COME IN AND LIFT THAT OFF THE THE CAPS ON TOP OF THE PILES.

THEY GOT MODIFIED THOSE A LITTLE BIT, AND THEY WOULD COME IN AND SET THESE PRECAST SLABS ON TOP OF IT. THE CLOSEST ONE I CAN THINK BY, IF YOU EVER GET ON BAHIA ROAD, RIGHT SOUTH OF THE MISSISSIPPI, THERE'S A BRIDGE THERE THAT HAS THESE ON THERE, AND I'VE BEEN DRIVING ACROSS THEM PROBABLY THE PAST 15 YEARS. SO THEY PUT IN, THEY LAST PRETTY GOOD. SO THE POST STILL BE IN THE GROUND RIGHT POST STILL BE IN THE GROUND. YES SIR. OKAY. AND THEY JUST SIT ON TOP OF THE CAPS. AND I THINK IT'S THREE TIMES ABOUT 24 OF THEM I THINK IS WHAT THEY HAD TO SET. SO AND TX-DOT HAS APPROVED THIS METHOD OF CORRECTING THIS BRIDGE, CORRECT.

WELL, THEY'VE LOOKED AT IT AND REVIEWED IT. THE HOLMES ROAD IS NOT A STATE ROUTE, BUT THEY HAVE REVIEWED THESE AND THEY SEEM TO BE ON BOARD WITH IT. WELL, THEY TALK THEY'VE DONE THESE OTHER PLACES IN THE STATE, AND I KNOW MISSISSIPPI USES THEM A WHOLE LOT TOO. SO. SO IT'S NOT A STATE ROUTE, BUT THEY INSPECT IT. YEAH. THEY TOLD US WE HAVE TO FIX IT. YEAH.

OKAY. SO ALL YOU'RE DOING IS PULLING THE CAP OFF AND SEND THIS PRECAST SLAB ON TOP OF THE POST IN THE GROUND. YEAH. THERE'D BE VERY LITTLE ROAD WORK. I MEAN, WHEN THEY COME BACK IN THE, THE THE, THE DECK SHOULD BE ABOUT EVEN WITH THE ROAD AND SO BE VERY LITTLE ROAD WORK IN WITH THIS. OKAY. ARE THERE ANY OTHER QUESTIONS ALDERMAN ROBINSON. THANK YOU.

OBVIOUS QUESTION BEING THE DIFFERENCE IN THE BIDS AND ANY CONCERNS YOU MIGHT HAVE REGARDING THAT LARGE DISCREPANCY AS EXTRAORDINARILY BIG DIFFERENCE? THE THING I CAME THE I THINK THIS CONTRACTOR IS OUT OF NASHVILLE OR SOMEWHERE UP IN MIDDLE TENNESSEE. AND IT COULD BE MAYBE THEY HAVE THEIR OWN CONCRETE PLANT AND THEY THEY BUILD THESE THINGS THEMSELVES. BUT, YOU KNOW, WE, WE HAD A PRE BID AND, AND ALL THE CONTRACTORS WHO BID, MOST OF THEM SHOWED UP. SO THEY UNDERSTAND WHAT THEY GOT TO DO.

AND IT COULD BE THEY MAYBE THIS MAY BE A SLOW TIME FOR THEM AND THEY CAN WORK THIS IN AS WELL TOO. IS THIS A CONTRACTOR WE'VE SEEN BEFORE? IS THIS SOMEBODY KIND OF COMING IN OUT OF LEFT FIELD NOW? THIS IS THIS IS A NEW CONTRACTOR? IS THIS BILL CONSTRUCTION OUT OF LIKE FORMERLY REBEL CONSTRUCTION? IT MAY BE OKAY, MAYBE WE'RE VERY REPUTABLE AND MIDDLE TENNESSEE.

YEAH. JUST CURIOUS. OBVIOUSLY, YOU KNOW, IF I'M THE BIDDER WHO'S LEFT $240,000 ON THE TABLE, I CAN'T REALLY WONDER A LITTLE BIT. YEAH IT IS. IT'S A LOT OF MONEY. WHEN WE FIGURE THIS, I THINK WE FIGURED ABOUT 383 90. SO AND IT COULD BE SOME OTHER CONTRACTORS. THEY MAY HAVE BEEN REAL BUSY AND JUST BID JUST TO BID ON IT AND EVERYTHING. HEY, I WISH THEM THE BEST AND I HOPE OUR CONTRACTS ARE STRONG. AND IF THEY CHANGE THEIR MIND, THAT'S NOT AN OPTION. YEAH. SO SO LOOKING AT THE DATES, YOU SAID IT COULD BE 3 TO 4 MONTHS TO GET THE THE MATERIALS IN AND THEN UP TO ANOTHER 60 DAYS FOR INSTALL. SO WITHIN THE NEXT FOUR MONTHS, THAT BRIDGE COULD BE OPEN. THAT'S WHAT WE'RE HOPING FOR. YEAH. OKAY. BECAUSE IT'S BEEN CLOSED. IT LOOKS LIKE ALMOST A YEAR TO YEAR. YEAH. OKAY. ALL RIGHT. THANK YOU VERY MUCH. ANY FURTHER QUESTIONS? SEEING NONE, IS THERE A MOTION PLEASE MAKE A MOTION TO APPROVE.

SECOND, I HAVE A MOTION AND A SECOND, MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE. MR. STAMPS. YES. MR. ROBBINS. YES. MR. HALL. YES. MR. JORDAN. YES, MISS. MARSHALL. YES. MAYOR

[9.D Review of Bids and Award of Contract for Hot Mix Asphal]

FRAZIER. YES, THAT'S BEEN APPROVED. THANK YOU VERY MUCH. THANK YOU. THE NEXT AGENDA ITEM IS A REVIEW OF BID AND AWARD OF CONTRACT FOR HOT MIX ASPHALT. AND JOSH RUSSELL, OUR PUBLIC WORKS DIRECTOR, HAS OUR PRESENTATION. MR. RUSSELL. YES, THANKS. GOOD EVENING. AS MENTIONED, THE PURPOSE OF THIS AGENDA ITEM IS TO APPROVE A CONTRACT TO PURCHASE HOT MIX ASPHALT. AS YOU KNOW, WE USE HOT MIX. OUR STREET DEPARTMENT USES HOT MIX TO PATCH HOLES, WHETHER IT BE UTILITY CUTS OR OR WHAT HAVE YOU. FOLLOWING THE EXPIRATION OF OUR PREVIOUS CONTRACT, WE REQUESTED THAT THE PROCUREMENT DIVISION BID IT. SEVEN VENDORS WERE NOTIFIED OF THIS BID AVAILABILITY, BUT ONLY RECEIVED ONE BID THIS YEAR. THIS IS A THREE YEAR CONTRACT, A 12 MONTH CONTRACT WITH TWO RENEWALS. THIS IS UNUSUAL. TYPICALLY, WE'VE HAD MULTIPLE VENDORS AND WE'VE ALSO IN THE PAST HAD MULTIPLE CONTRACTS TO HAVE MORE AVAILABILITY TO OUR STREET DEPARTMENT. BUT THIS YEAR, STANDARD CONSTRUCTION, AS YOU CAN SEE, THEY BID 8150 PER TON FOR OUR BASE MIX, 90 PER TON FOR FOR 11 D AND 85 PER TON FOR FOR 11 E, JUST JUST AS A NOTE, OUR BASE MIX IS WHAT YOU WOULD SEE ON THE BOTTOM LAYER, YOUR SURFACE MIX. THERE'S A DIFFERENCE THAT WE TYPICALLY USE THE FOR 11 D. IT'S A DIFFERENCE IN THE ROCK AND THE FINISH. YOU KNOW YOU WOULD SEE THE MIX ON YOUR MAIN HIGHWAYS, OUR OUR ROAD, OUR RURAL ROAD

[00:25:01]

AREAS, WHAT I WOULD CALL OUR SUBURB AREAS. WE TYPICALLY LIKE THE MIX. AND AS YOU CAN SEE, THIS IS AN INCREASE. AND I DIDN'T MENTION THIS FROM OUR PREVIOUS CONTRACT. WE HAVE PREPARED FOR THAT INCREASE WITH THIS UPCOMING BUDGET AND SUBMITTED THAT. SO WE WILL BE PREPARED FOR THAT. BUT AS YOU CAN TELL, WE HAVE PLENTY OF FUNDS REMAINING IN THIS ACCOUNT TO PURCHASE ASPHALT MOVING FORWARD THROUGHOUT THE REST OF THE REMAINDER OF THE FISCAL YEAR, WHICH WOULD BE JUST A COUPLE OF MONTHS, I HAVE PREPARED A PROPOSED MOTION. ONE OTHER THING THAT I NEED TO MENTION THIS CONTRACT IS BASED ON THE. I ALWAYS GET THIS. THIS IS VERY HARD FOR ME TO. THE BITTERNESS INDEX, I THINK I SAID THAT RIGHT. AND IT COULD GO UP OR DOWN BASED ON PETROLEUM FUEL PRICE. YOU KNOW, IT ALL IT ALL ASPHALT. IT'S HOW IT'S MADE. SO IT COULD GO UP, IT COULD GO DOWN. AND WE SEE THOSE WE'VE WE'VE SEEN THEM MORE LATELY WITH FUEL INCREASES THAN WE HAVE ALL YEAR. AS CLAY MENTIONED EARLIER, WE WE DIDN'T RECEIVE ANYONE UNTIL LAST MONTH. WE RECEIVED A LOT OF INCREASES ON ASPHALT. SO I'VE PREPARED A PROPOSED MOTION FOR YOUR CONSIDERATION. IF YOU HAVE ANY QUESTIONS, I'LL BE GLAD TO ANSWER THEM. THANK YOU, MR. RUSSELL. JUST A MOMENT. THANK YOU. IS ANYBODY HAVE ANY QUESTIONS, ALDERMAN JORDAN? YES. ALL MIXED CONSIDERED. HOT MIX. IS THIS SOMETHING DIFFERENT? NO, IT'S ALL HOT MIX. WHEN? WHEN YOU SEE A ROLLER OUT AND OBVIOUSLY YOU SEE THE STEAM ROLL OFF. COLD MIX IS SOMETHING WE USE FOR PATCHING POTHOLES. YOU KNOW, IT'S BASICALLY JUST A TACKY MATERIAL THAT'S A TEMPORARY HOT MIX IS USED FOR PERMANENT FIXES. PATCHES. OKAY.

THANK YOU. I WOULD JUST CALL PAVING, BUT WELL HOT MIX, BUT THAT'S WHAT IT IS. THAT'S THE OFFICIAL TERM FOR IT. THERE IS OBVIOUSLY A COLD MIX, BUT IT'S A TOTAL DIFFERENT IF YOU'RE GOING TO DO A PERMANENT PATCH, YOU USE HOT MIX. AND THAT'S WHAT THEY USE TO OVERLAY ALL YOUR ROADWAYS WITH. OKAY, OKAY. THANK YOU. ANY OTHER QUESTIONS? SEEING NONE, IS THERE A MOTION PLEASE. MOTION TO APPROVE. SECOND, WE HAVE A MOTION AND A SECOND, MISS DIAMOND, IF YOU CALL THE ROLL, PLEASE, MR. ROBBINS. YES. MR. HALL. YES. MR. JORDAN. YES, MISS. MARSHALL.

YES. MR. STAMPS. YES. MAYOR FRAZIER. YES, THAT'S BEEN APPROVED. THANK YOU, MR.

[10 RESCHEDULE THE MAY 25, 2026, BOARD OF MAYOR AND ALDERMEN MEETING]

RUSSELL. OKAY. THE NEXT ITEM OF BUSINESS IS THE RESCHEDULING OF THE MAY 25TH, 2026 BOARD OF MAYOR AND ALDERMEN MEETING. AND MISS ATKINS HAS A PRESENTATION. YES, MA'AM. SO DUE TO THE MAY 25TH BOARD OF MAYOR AND ALDERMEN MEETING SCHEDULED ON MEMORIAL DAY, WHEN THE TOWN OFFICES ARE CLOSED, STAFF IS REQUESTING CONSIDERATION TO RESCHEDULE THAT MEETING FOR THAT NEXT TUESDAY, MAY 26TH, 2026. SO THE PROPOSED MOTION IS TO RESCHEDULE THE MEETING FOR THAT TUESDAY. OKAY. IS THERE A MOTION TO MOVE OUR MEETING ONE DAY TO MAY 26TH? MAKE A MOTION TO RESCHEDULE FOR MAY 25TH 26 BOARD MAYOR MEETING TO MAY 26TH. THANK YOU. WE HAVE A MOTION. IS THERE A SECOND AND WE HAVE A SECOND. ANY DISCUSSION ON THAT ONE? MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. HALL. YES. MR. JORDAN. YES, MISS MARSHALL. YES. MR. STAMPS. YES.

MR. ROBBINS. YES. MAYOR FRAZIER. YES. THAT'S BEEN APPROVED. THANK YOU. ARE THERE ANY OTHER ITEMS OF BUSINESS TO COME BEFORE US THIS EVENING? NO, MAYOR. OKAY. WE ARE ADJOURNED.

THANK YOU.

* This transcript was compiled from uncorrected Closed Captioning.