[1 CALL TO ORDER & INVOCATION]
          [00:00:13]
          PLEASE. WE HAVE A HARDEEVILLE POLICE DEPARTMENT CHAPLAIN WITH US THIS EVENING. MR. EDDIE THOMPSON, IF YOU COULD PLEASE LEAD US FOR THE INVOCATION. AND I WILL ASK ALDERMAN CHARLES HALL IF HE WILL LEAD US IN THE PLEDGE OF ALLEGIANCE. PLEASE. PLEASE RISE. MAYOR, THANK YOU SO MUCH AGAIN. FATHER, WE COME TO YOU TODAY. RECOGNIZING THAT EACH EACH TIME WE COME HERE IN THIS ROOM, LORD, WE CONDUCT BUSINESS. AND WE THANK YOU FOR SO MANY THAT MANY TIMES GIVE LONG HOURS TO MAKE THE DECISIONS FOR. FOR OUR CITY. LORD, WE THANK YOU FOR THIS. 
          MAYOR. WE THANK YOU FOR THE ALDERMAN. LORD, WE THANK YOU FOR A LOT OF THE DIRECTORS OF ELISA WELLS AND MANY, MANY PEOPLE, LORD GOD, THAT THAT ABSOLUTELY SERVE THIS CITY. WE THANK YOU FOR THEM. AND LORD, WE ASK THEM TONIGHT, LORD GOD, AS THEY CONDUCT BUSINESS. LORD GOD, THAT THEY WOULD JUST HAVE YOUR HEART. HAVE YOUR MIND. LORD, WE THANK YOU FOR EVERY OFFICER, EVERY FIREFIGHTER, EVERY ONE THAT TODAY PUT THEIR LIVES ON THE LINE FOR THIS INCREDIBLE CITY OF COLLIERVILLE. SO I PRAY THAT IN THIS ROOM TONIGHT, LORD GOD, THAT YOU WOULD JUST WE WOULD HEAR YOUR VOICE. AND LORD GOD, THANK YOU AGAIN FOR EVERY SERVANT IN THIS ROOM THAT SACRIFICES AND GIVES DAILY FOR THIS CITY. WE THANK YOU FOR THE CITY OF COLLIERVILLE. WE THANK YOU FOR THIS MAYOR AND THIS INCREDIBLE BOARD OF ALDERMEN. BLESS THEM. 
          IN JESUS NAME, AMEN. AMEN, AMEN. PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS. ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. THANK YOU SO VERY MUCH. MISS SIMON. IF YOU CALL THE ROLL, PLEASE, MR. HALL. 
          HERE, MR. JORDAN HERE, MISS MARSHALL HERE, MR. STAMPS HERE, MR. ROBBINS HERE. OKAY. THE 
          [4 APPROVAL OF AGENDA (Additions/Deletions)]
FIRST ITEM OF BUSINESS ON OUR AGENDA IS THE APPROVAL OF THE AGENDA. MISS MAYNOR, ARE THERE ANY CHANGES OR CORRECTIONS TO THE AGENDA MAYOR BOARD? NO CHANGES OR DELETIONS THIS EVENING. I'D LIKE TO. OKAY. ALL RIGHT. SO WE NEED A MOTION TO APPROVE THE AGENDA. OKAY. MAKE A MOTION TO APPROVE. SECOND, WE HAVE A MOTION AND A SECOND. MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. JORDAN. YES, MISS MARSHALL? YES, MR. STAMPS? YES, MR. ROBBINS. YES, 
          [5 APPROVAL OF MINUTES]
MR. HALL. YES, MAYOR FRASER. YES. THE AGENDA HAS BEEN APPROVED FOR THIS EVENING. THE NEXT ITEM OF BUSINESS IS THE APPROVAL OF THE MINUTES. THE FIRST SET OF MINUTES WERE FROM MARCH 5TH, 2026, A WORK SESSION. EVERYONE HAD A CHANCE TO REVIEW THOSE MINUTES. IF THERE'S ANY CHANGES OR CORRECTIONS TO THE MINUTES. IF NONE, I'LL ENTERTAIN A MOTION. PLEASE. I MOVED TO APPROVE THE MARCH 5TH WORK SESSION. MINUTES. SECOND, WE HAVE A MOTION AND A SECOND. 
          MISS DIAMOND, PLEASE CALL THE ROLL, MISS MARSHALL. YES, MR. STAMPS? YES, MR. ROBBINS? YES, MR. HALL. YES, MR. JORDAN. YES, MAYOR FRASER. YES. THOSE MINUTES ARE APPROVED. THE NEXT ITEM IS THE MINUTES FROM THE BOARD MEETING ON MARCH 9TH, 2026. ARE THERE ANY CHANGES OR CORRECTIONS TO THOSE MINUTES? SEEING NONE, IS THERE A MOTION, PLEASE? I'LL MAKE A MOTION TO APPROVE THE MINUTES. SECOND, WE HAVE A MOTION AND A SECOND. MISS DIAMOND, CALL THE ROLL, PLEASE, MR. STAMPS. YES, MR. ROBBINS? YES, MR. HALL. YES, MR. JORDAN? YES, MISS MARSHALL. 
          YES, MAYOR FRASER. YES. THOSE MINUTES ARE APPROVED AND THE LAST SET OF MINUTES ARE ANOTHER WORK SESSION WE HAD ON MARCH 12TH, 2026. ANY CHANGES OR CORRECTIONS TO THOSE MINUTES? SEEING NONE, IS THERE A MOTION, PLEASE? MOTION TO APPROVE. SECOND, WE HAVE A MOTION AND A SECOND. MISS SIMON, IF YOU'LL CALL THE ROLL, PLEASE, MR. ROBBINS. YES, MR. HALL? YES, MR. JORDAN? YES, MISS MARSHALL. YES, MR. STAMPS? YES, MAYOR FRASER. YES. THOSE MINUTES ARE 
          [6 SPECIAL PRESENTATION]
APPROVED. AND THE NEXT ITEM IS WE HAVE A SPECIAL PRESENTATION. I WILL COME DOWN TO PRESENT, AND I'M GOING TO ASK MISS MARY BETH. MARY, WELCOME. MARY IS THE COMMUNITY RELATIONS COORDINATOR FOR THE MID-SOUTH WITH MID-SOUTH TRANSPLANT. AND I HAVE A PROCLAMATION IF MARY CAN JOIN ME. HEY, MARY. MARY WENT TO SCHOOL WITH MY OLDEST DAUGHTER, SO IT'S NICE TO SEE YOU SO SUCCESSFUL. ALL RIGHT. THIS IS A PROCLAMATION FROM THE OFFICE OF THE MAYOR. WHEREAS EVERY YEAR, NATIONAL DONATE LIFE OBSERVES BLUE AND GREEN DAY TO AMPLIFY THE IMPORTANCE 
          [00:05:01]
OF REGISTERING AS AN ORGAN AND TISSUE DONOR AND ENCOURAGE THE PUBLIC TO WEAR BLUE AND GREEN TO RAISE AWARENESS. MORE THAN 100,000 AMERICANS, INCLUDING 4000 IN THE MID-SOUTH AREA, ARE CURRENTLY ON THE NATIONAL TRANSPORT WAITING LIST. AND WHEREAS ANOTHER PERSON IS ADDED TO THE WAITING LIST EVERY EIGHT MINUTES, AND ON AVERAGE, 13 PEOPLE DIE EVERY DAY BECAUSE THE ORGANS THEY NEED ARE NOT DONATED IN TIME. AND WHEREAS WE CAN ALL DO OUR PART TO SAVE LIVES BY EDUCATING AND ENCOURAGING OUR PEERS AND LOVED ONES TO REGISTER AS AN ORGAN AND TISSUE DONOR. WHEREAS, THE TOWN OF COLLIERVILLE SUPPORTS NATIONAL DONATE LIFE AND THE MID-SOUTH TRANSPLANT FOUNDATION AND ITS EFFORTS TO BRING NEW LIFE TO MEN, WOMEN AND CHILDREN IN NEED OF LIFE SAVING ORGAN AND TISSUE TRANSPLANTS. AND WHEREAS WE HOLD THOSE WHO HAVE SAVED LIVES THROUGH THE GIFT OF DONATION IN THE HIGHEST REGARD AND ARE VERY GRATEFUL FOR THEIR SELFLESSNESS. NOW THEREFORE, I, MAUREEN FRAZIER, THE MAYOR OF THE TOWN OF CARTERVILLE, HEREBY PROCLAIM THE 10TH DAY OF APRIL 2026, BLUE AND GREEN DAY IN THE MID-SOUTH AND IN COLLIERVILLE, AND ENCOURAGE ALL RESIDENTS TO PROMOTE THE IMPORTANCE OF ORGAN AND TISSUE DONATION. AND THIS IS PRESENTED TO MARY. THANK YOU. DID YOU WANT TO SPEAK? I DEFINITELY CAN, OKAY. SO AS SOMEONE WHO GREW UP IN COLLIERVILLE WENT TO THE SCHOOLS, IT'S REALLY AN HONOR TO BE HERE TODAY. WE COVER ABOUT 36 COUNTIES IN TOTAL SURROUNDING THE MID-SOUTH. WE HAVE OUR THREE TRANSPLANT CENTERS HERE IN MEMPHIS. WE HAVE METHODIST UNIVERSITY, BAPTIST EAST AND CHILDREN'S LEBONHEUR. SO IT'S AN HONOR FOR US TO BE ABLE TO EDUCATE, BRING AWARENESS AND PROMOTE THE IMPORTANCE OF BEING AN ORGAN AND TISSUE DONOR, BUT ALSO BE ABLE TO SAVE LIVES ALONG THAT LINES. SO THANK YOU SO MUCH AND IT'S GOOD TO SEE YOU AS WELL. 
          BUT AS SOMEONE WHO GREW UP IN SAINT ANDREWS, WENT TO SCHOOL AND EVERYTHING, THANK YOU ALL FOR BEING HERE AND THANK YOU FOR BEING THE MAYOR OF HARDEEVILLE. I APPRECIATE IT. 
          THANK YOU SO MUCH. AND I AM AN ORGAN DONOR. IF ANYBODY WANTS ANYTHING AFTER I DIE, THEY CAN HAVE IT. THANK YOU, THANK YOU. OKAY. THE NEXT ITEM ON THE AGENDA IS CITIZEN COMMENTS AND I HAVE RECEIVED ONE COMMENT CARD. IT IS PERTAINING TO AN ITEM ON THE CONSENT AGENDA. SO 
          [7 CITIZENS COMMENTS]
I'M GOING TO GO AHEAD AND HAVE THEM OFFER THEIR COMMENTS AT THIS TIME. IF YOU COULD STATE YOUR NAME AND ADDRESS FOR THE RECORD, OUR MEETINGS ARE TELEVISED AND LIVE STREAMED. 
          THEREFORE, IF YOU CAN ADJUST THE MICROPHONE, YOU'RE LIMITED TO THREE MINUTES. AND IF YOU WOULD STATE YOUR NAME AND ADDRESS FOR THE RECORD. AND ONCE YOU SEE THE YELLOW LIGHT, JUST TRY TO WRAP UP YOUR COMMENTS. THE SINGLE COMMENT CARD I RECEIVED THIS EVENING IS FROM MARK UNDERWOOD. MR. UNDERWOOD YES, MA'AM. THANK YOU. MAYOR ALDERMEN. MY NAME IS MARK UNDERWOOD, 784 DEANS CREEK DRIVE, COLLIERVILLE. I'LL MAKE THIS BRIEF. I WON'T KEEP IT LONG. THE WANT TO SPEAK ABOUT THE CHICK FIL A THAT'S ON THE CONSENT AGENDA TONIGHT. I'VE PRESENTED HERE MANY TIMES. I'VE LIVED HERE SINCE 1991. YOU KNOW, THERE'S THIS THOUGHT THAT GOES ON IN OUR COMMUNITY THAT ONCE YOU MOVE HERE, THINGS SHOULDN'T CHANGE. AND I THINK EVERYBODY KIND OF FEELS THAT WAY WHEN THEY MOVE INTO A COMMUNITY. BUT THINGS DO CHANGE. WHEN I MOVED OUT HERE IN 91, WE DIDN'T HAVE KIDS. I KNEW THINGS WERE GOING TO CHANGE. POPLAR CORRIDOR, HOUSTON LEVEE DEVELOPMENT WAS GOING TO HAPPEN. I'VE SPOKEN IN FAVOR OF ITEMS AROUND MY HOUSE THAT SOME OF MY NEIGHBORS WERE AGAINST, BECAUSE IT'S GOING TO HAPPEN. IT JUST AND IT IS SO DIFFICULT AND CUMBERSOME. AND I SAY THIS IN A NICE WAY TO GET THINGS APPROVED THROUGH COLLIERVILLE. IT'S VETTED THROUGH STAFF, THROUGH PLANNING STAFF, ENGINEERING, STAFF, DESIGN REVIEW, PLANNING COMMISSION, MAYOR, BOARD OF ALDERMEN. ONCE IT GETS TO THIS POINT, IT'S BEEN THROUGH SO MANY MEETINGS AND SO MANY PEOPLE HAVE LOOKED AT IT AND VETTED THESE PROCESSES THAT I REALLY THINK YOU NEED TO LISTEN TO YOUR STAFF IN THIS MOMENT. 
          THE WE HAVE TWO GRANDKIDS NOW. THERE WERE YEARS WHERE I WASN'T GOING TO CHICK FIL A, WE GO TO CHICK FIL A PRETTY OFTEN. NOW WHEN I LEAVE, I DON'T GO TO BYHALIA. I GO RAY STATION ALREADY. THE CHICK FIL A PLAN IS WELL THOUGHT OUT. THERE'S NO ACCESS OUT TO POPLAR. I'M JUST ASKING YOU TO PLEASE APPROVE THIS AND PLEASE DO NOT APPEAL THIS. I JUST DON'T THINK IT WOULD BE DOING THE. THE MAJORITY OF THE CITIZENS OF THE TOWN OF COLLIERVILLE THE RIGHT THING TO SEND THIS TO APPEAL. THANK YOU. THANK YOU, MR. UNDERWOOD. OKAY. WE WILL CLOSE 
          [8 CONSENT AGENDA]
THE CITIZEN COMMENT PORTION OF THE MEETING AND WE ARE MOVING TO THE CONSENT AGENDA. ON THE CONSENT AGENDA, WE HAVE ITEMS EIGHT A THROUGH EIGHT K. ARE THERE ANY CHANGES TO THE 
          [00:10:08]
CONSENT. MAYOR? I'D LIKE TO MOVE TWO ITEMS OFF THE CONSENT AGENDA. ITEM EIGHT I AND J. 
          OKAY, WE HAVE A MOTION TO MOVE ITEMS EIGHT I AND EIGHT J OFF CONSENT. IS THERE A SECOND? SECOND. THERE'S NO I'M SORRY, A SECOND. THERE WAS A SECOND. OKAY, SO WE HAVE A MOTION AND A SECOND TO MOVE THOSE TWO ITEMS TO THE BUSINESS ITEMS. AND WE'LL MOVE ITEM EIGHT I TO NINE. 
          WE'LL DO DOUBLE A, DOUBLE A AND THEN J TO TRIPLE A TRIPLE A OKAY. ALL RIGHT. SO I NEED A. 
          SO WE HAVE A MOTION AND A SECOND TO APPROVE THE CONSENT AGENDA. MOVING ITEMS I8I AND EIGHT J. IS THAT CORRECT. THAT'S CORRECT. IN MISS SIMON IF YOU'LL CALL THE ROLL PLEASE. 
          MR. HALL. YES, MR. JORDAN. YES, MISS MARSHALL. YES. MR. STAMPS. YES. MR. ROBBINS. YES, MAYOR. 
          FRASER. I'LL SAY YES. OKAY. SO NOW WE NEED A MOTION TO APPROVE THE CONSENT AGENDA. AND THAT LEAVES ITEMS EIGHT A THROUGH K WITH THE EXCLUSION OF I AND J. IS THERE A MOTION? I'LL MAKE A MOTION TO APPROVE THE CONSENT AGENDA. SECOND, WE HAVE A MOTION AND A SECOND. MISS SIMON, IF YOU'LL CALL THE ROLL, PLEASE, MR. HALL. YES, MR. JORDAN? YES, MISS. MISS MARSHALL? YES, MR. STAMPS? YES, MR. ROBBINS. YES, MAYOR FRASER. YES. THE CONSENT AGENDA HAS BEEN APPROVED. IF 
          [Additional Item 1]
YOUR ITEM IS ON THE CONSENT THAT HAS BEEN APPROVED. SO NOW WE WILL MOVE TO THE BUSINESS ITEM. AND THIS IS ITEM NINE, DOUBLE A. IT IS A PRELIMINARY SITE PLAN FOR CARTWRIGHT PLACE BUSINESS CENTER PLAN DEVELOPMENT. MAYOR, I'D LIKE TO MAKE A MOTION TO MOVE THIS TO APPEAL TO CHANCELLOR JENKINS. ORDER ON THIS ITEM. IS THERE A SECOND? A SECOND? OKAY, WE HAVE A MOTION AND A SECOND. I BELIEVE THE ORDER SAYS WE CANNOT HAVE ANY DEBATE OR DELIBERATION. IS THAT CORRECT? YES. SO WE HAVE A MOTION AND A SECOND FOR AN APPEAL. AND, MISS SIMON, IF YOU'LL CALL THE ROLL, PLEASE, MR. JORDAN. YES, MISS MARSHALL. YES, MR. STAMPS? YES, MR. ROBBINS. YES, MR. HALL. YES, MAYOR. FRASER. NO. OKAY. THAT IS BEING FILED FOR AN APPEAL. 
          [Additional Item 2]
OKAY. THE NEXT BUSINESS ITEM IS NINE TRIPLE A, AND THAT IS AN ORDINANCE ON FIRST READING ORDINANCE 2020 6-01. AND LET'S SEE WHO IS DOING OUR PRESENTATION. I'LL MAKE THAT PRESENTATION. THERE YOU ARE. MR. GROSS, OUR TOWN PLANNER WITH OUR PRESENTATION. JAMIE. 
          THIS ITEM I GUESS, WAS PULLED OFF THE CONSENT AGENDA BECAUSE STAFF WANTED TO MAKE GIVE YOU AN UPDATE ON ON SOME CHANGES THAT YOU'LL SEE. NOT TONIGHT, BUT, BUT AT AT YOUR SECOND READING, THE CLEANUP ORDINANCE, AS YOU'LL REMEMBER FROM YOUR RETREAT IN JANUARY, IS AN EFFORT TO ADDRESS VARIOUS TOPICS. SO 90% OF WHAT'S IN YOUR PACKET YOU SAW AT THAT RETREAT. THE PLANNING COMMISSION DID MAKE SOME SOME RECOMMENDATIONS, AND I'LL I WOULD LIKE TO PROVIDE THE FULL PRESENTATION AT YOUR SECOND READING AND PUBLIC HEARING, BUT I'D LIKE TO BRIEF YOU ON SOME OF THE CHANGES THAT THAT WE'RE GOING TO MAKE BETWEEN FIRST AND SECOND READING TO ADDRESS SOME OF THE FEEDBACK THAT WE'VE HEARD. WE HEARD SOME DISCUSSION FROM THE BOARD AND SOME REQUESTS FROM THE BOARD THAT YOU WANTED TO IMPROVE YOUR OVERSIGHT OF, OF SITE PLANS AND CONDITIONAL USE PERMITS, AND TRY TO BE ABLE TO MAKE SURE THAT YOU CAN TAKE INTO CONSIDERATION NEIGHBORHOOD IMPACTS OR CHARACTER OR ADEQUATE INFRASTRUCTURE. SO THERE ARE A COUPLE OF CHANGES THAT WOULD BE PROPOSED. ONE IS TO THE APPROVAL CRITERIA FOR SITE PLANS. THERE WOULD BE TWO ADDITIONAL CRITERIA THAT WOULD BE ADDED. NUMBER THREE IS TO LOOK AT THE CHARACTER OF THE AREA AND AND TO MAKE SURE THAT THE THE SITE PLAN WOULD NOT CREATE ADVERSE OFF SITE IMPACTS. AND THAT LANGUAGE IS BORROWED EXACTLY FROM THE CONDITIONAL USE PERMIT CRITERIA. IT'S IT'S TRUE THAT EXCEPT FOR SINGLE FAMILY HOUSES, JUST ABOUT EVERY OTHER TYPE OF APPLICATION NEEDS A SITE PLAN APPROVAL. BUT NOT EVERY NOT EVERY SITE NEEDS A CONDITIONAL USE PERMIT. SO BY ADDING THAT LANGUAGE TO THE SITE PLAN APPROVAL CRITERIA, YOU'RE GOING TO HAVE A LOT, LOT MORE COVERAGE TO MAKE SURE THAT THOSE THINGS ARE ADDRESSED. SO THAT'S ONE CHANGE AND ANOTHER IS ADDING FOR AND THAT WILL MAKE SURE THAT THERE'S ADEQUATE INFRASTRUCTURE AND FACILITIES. WHEN YOU'RE CONSIDERING A SITE 
          [00:15:04]
PLAN. THE OTHER CHANGE, THE OTHER SET OF CHANGES WOULD HAPPEN TO THE CONDITIONAL USE PERMIT CRITERIA. THERE ALREADY IS A CONDITION ABOUT LOOKING AT THE CONTEXT, THE NEIGHBORHOOD CHARACTER AND MITIGATING ADVERSE IMPACTS. SO THAT'S ALREADY THERE. WE DIDN'T HAVE TO ADD ANYTHING, BUT WE DID FIND A NEED TO CHANGE SIX FOR THE NUMBER SIX FOR THE THE CRITERIA. IT'S VERY VERBOSE RIGHT NOW, AND IT INCLUDES A LOT OF THINGS THAT WE REALLY DON'T LOOK AT WHAT IT MENTIONS TRANSIT. WE DON'T HAVE A LOCAL TRANSIT SYSTEM. IT MENTIONS CONSIDERING THAT THE HOSPITAL AND MEDICAL FACILITIES. AND WE DON'T LOOK AT THOSE DURING THE CONDITIONAL USE PERMIT PROCESS. WE'RE NOT CHECKING IN WITH THE HOSPITAL. SO WE WOULD TAKE OUT EXTRA LANGUAGE AND BE VERY SUCCINCT AND SAY WHAT WE MEAN, WHICH IS MAKING SURE THAT WITH ANY CONDITIONAL USE PERMIT, THERE'S ADEQUATE FACILITIES, THERE'S ADEQUATE INFRASTRUCTURE TO SUPPORT THE PROJECT. SO THOSE THERE'LL BE THOSE WILL BE TWO CHANGES TO WATCH OUT FOR AT YOUR SECOND READING. SO WE WANTED TO GIVE YOU A HEADS UP SO THAT YOU WEREN'T CAUGHT OFF GUARD AND THAT YOU WOULD BE LOOKING FOR THAT. I'M PLEASED TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE. THANK YOU. MR. ARE THERE ANY QUESTIONS FOR STAFF? HEARING NONE, IS THERE A MOTION? PLEASE MAKE A MOTION TO APPROVE. SECOND, WE HAVE A MOTION AND A SECOND. MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MISS MARSHALL. YES, MR. STAMPS? YES, MR. ROBBINS. YES, MR. HALL. YES, MR. JORDAN. YES, MAYOR FRASER. YES, THAT'S BEEN APPROVED. 
          [9.A Review of Bids and Award of Contract for the Painting Mast Arms and Decorative Streetlights Project]
THANK YOU. JAMIE, THE NEXT ITEM ON THE AGENDA IS THE REVIEW OF BID AND AWARD OF CONTRACT FOR PAINTING MAST ARMS AND DECORATIVE STREET LIGHTS PROJECT. AND DALE PERRIMAN, OUR TOWN ENGINEER, HAS THE PRESENTATION. DALE. GOOD EVENING. BOARD AGAIN. THE PURPOSE OF THIS ITEM IS TO CONSIDER. CONSIDER THE REVIEW OF BIDS AND AWARD OF CONTRACT FOR PAINTING OF THE MAST ARMS AND DECORATIVE STREET LIGHT POLES. THE TRAFFIC SIGNAL LIGHTS ARE TO BE PAINTED. ARE LOCATED AT MARKET BOULEVARD AND CIVIC CENTER DRIVE BY ROAD AND MAYNARD WAY BY ROAD AT KROGER FUEL CENTER AND POPLAR AVENUE. AT 72. THE STREET LIGHT POLES ARE LOCATED IN THE MEDIAN ALONG WINCHESTER BOULEVARD FROM BAHIA ROAD TO BOULEVARD. THE PROJECT WAS ORIGINALLY APPROVED IN THE TOWN'S FY 2526 OPERATING BUDGET. THE BASE BID CONSISTED OF FOUR INTERSECTIONS AND 20 DECORATIVE POLES AND ALTERNATES OF 28 ADDITIONAL DECORATIVE STREET LIGHT POLES. THREE CONTRACTORS REQUESTED A COPY OF THE PLANS AND ON MARCH 4TH, THE PROCUREMENT DIVISION RECEIVED BIDS FROM TWO CONTRACTORS. MATTHEW CONTRACT PAINTING WAS THE LOWEST AND MOST RESPONSIVE BIDDER. AN AMOUNT OF $150,000, INCLUDING ALL THE ALTERNATES. 
          TRISTATE FINISHING WAS THE SECOND LOWEST AND MOST RESPONSIVE BIDDER. AMOUNT OF $231,035. THIS INCLUDES ALL ALTERNATES AS WELL. THE DIFFERENCE IN THE BASE THE DIFFERENCE BETWEEN THE TWO BIDDERS IS $81,035. THIS IS A LUMP SUM CONTRACT WITH SUBSTANTIAL COMPLETION TIME OF 90 DAYS. SO BASICALLY HE'S GOT 90 DAYS TO COMPLETE THE WORK, WHICH WE TRIED. SINCE THIS IS COMING OUT OF OUR OPERATING BUDGET, WE'RE TRYING TO GET THROUGH WITH IT BEFORE THE END OF THE FISCAL YEAR. SO WITH THAT, THIS THIS SHOWS OUR TWO LOWEST BIDS AND THE BREAKDOWN OF THE THE BASE BID AND THE ALTERNATE. SO WITH THAT, I'D BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE ABOUT THIS PROJECT. OKAY. THANK YOU. DALE. 
          ANY QUESTIONS? MAY I ASK A QUESTION? HOW DO YOU DECIDE WHICH, WHICH MAST ARMS AND WHICH LIGHT POLES NEED IT MORE THAN OTHERS? IT'S JUST, YOU KNOW, WE LOOK AT THEM. I KNOW WE'VE STARTED PAYING A LOT OF THEM AND STILL A FEW LEFT. SHANE, THIS IS SHANE RICHARDSON'S JOB AND HE MAY HAVE A SYSTEM THAT HE DOES, BUT THESE ARE THE ONES THAT WE PUT TOGETHER THE BID FOR FOR, YOU KNOW, FOR THIS PARTICULAR ROUND. OKAY, THESE ARE DEFINITELY NEEDED. YEAH, THESE ARE DEFINITELY NEEDED. YEAH. OKAY. GREAT. THANK YOU. IS THERE A MOTION TO APPROVE? I'LL MAKE A MOTION TO APPROVE. SECOND, WE HAVE A MOTION AND A SECOND. 
          MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. STAMPS. YES, MR. ROBBINS. YES, MR. HALL. 
          YES, MR. JORDAN? YES, MISS MARSHALL. YES. MAYOR FRASER. YES. HAS BEEN APPROVED. THANK 
          [9.B Preliminary Site Plan for Price Farm Planned Development, Area 2a, Parcel 1 McDonalds, Case #243874]
YOU VERY MUCH. WE'LL MOVE ON TO A PRELIMINARY SITE PLAN FOR PRICE FARMS. PLAN DEVELOPMENT AREA TWO, A PARCEL ONE, MCDONALD'S AND MISS DAKOTA SINGLETON ARE ASSISTANT TOWN PLANNER HAS OUR PRESENTATION. MISS SINGLETON, GOOD EVENING. GOOD EVENING. THANK YOU FOR YOUR TIME TODAY. THE PURPOSE OF THIS AGENDA ITEM IS FOR PRELIMINARY SITE PLAN. A DRIVE THROUGH RESTAURANT ON THE SOUTHEAST CORNER OF SOUTH HOUSTON LEVEE AND SHELBY DRIVE. 
          THE PROPERTY IS LOCATED IN AREA TWO A OF THE PRICE FORM PD, WHICH IS DESIGNATED AS VILLAGE CORE SOUTH THROUGH THE PD. THIS AREA IS IS AN. IS ENVISIONED AS AN EXTENSION OF THE RETAIL ACTIVITY WITHIN CARRIAGE CROSSING MALL TO THE NORTH. THIS PD ALLOWS SHOPPING CENTER, COMMERCIAL ZONING AND. A DRIVE THROUGH RESTAURANT IS ALLOWED BY RIGHT WITHIN THAT ZONING DISTRICT. IN APRIL OF 2025, THE APPLICANT REQUESTED A VARIANCE FROM THE BOARD OF ZONING 
          [00:20:02]
APPEALS TO EXCEED THE MAXIMUM PARKING LIMIT, BUT THE REQUEST WAS DENIED DUE TO THE LACK OF A PHYSICAL HARDSHIP. LATER, THE PROPERTY OWNER PURSUED A ZONING TEXT AMENDMENT TO CHANGE THE TOWN WIDE PARKING FORMULA FOR RESTAURANTS. BUT THE BMA DENIED THE ORDINANCE ON THE FIRST READING IN OCTOBER OF LAST YEAR DUE TO CONCERNS ABOUT SETTING A NEW TOWN TOWN WIDE STANDARD. 
          THE PLANNING COMMISSION AND DRC DID RECOMMEND APPROVAL OF THE APPLICATION EARLIER THIS MONTH. 
          THE 4300 SQUARE FOOT RESTAURANT WILL BE ON 1.7 ACRES. THERE IS ONE RIGHT IN RIGHT OUT DRIVEWAY ONTO EAST SHELBY DRIVE, AND THEY WILL SHARE A DRIVEWAY WITH A FUTURE DEVELOPMENT TO THE EAST. THERE IS NO DIRECT ACCESS TO HOUSTON LEVEE, BUT THE PROPERTY WILL HAVE ACCESS VIA A DRIVE AISLE THAT CONNECTS THE HOUSTON LEVEE. BRICK IS THE PRIMARY BUILDING. MATERIAL ON ALL ELEVATION WOULD MEET, WHICH MEETS THE ZONING ORDINANCE. THE APPLICANT IS ALSO PROPOSING EFS, SMOOTH METAL AND METAL SIDING AS AN ACCENT MATERIAL, WHICH HAS BEEN RECOMMENDED BY THE DRC. 
          THESE BUILDING MATERIALS WILL BE OF MUTED AND EARTH TONE COLORS. STAFF RECOMMENDS APPROVAL OF THE SITE PLAN. WITH THE CONDITIONS OF APPROVAL, THE SITE WILL BE CONSISTENT WITH THE ZONING ORDINANCE AND THE PRICE FORM. PD ALSO LIKE TO ADD A TRAFFIC IMPACT ANALYSIS WAS SUBMITTED AND REVIEWED AND REVIEWED, AND THERE IS ADEQUATE PUBLIC AND PRIVATE INFRASTRUCTURE TO ACCOMMODATE TRAFFIC IMPACTS. THE EXAMPLE MOTION IS ON YOUR SCREEN. THE APPLICANT DOES AGREE WITH ALL 30 PC AND DRC CONDITIONS OF APPROVAL, AND THE NEXT STEPS FOR THE APPLICANT WILL BE A FINAL SITE PLAN APPLICATION, A FINAL PLAT, AND THEN PERMITS. 
          AND THIS DOES CONCLUDE MY PRESENTATION AND I'M HERE TO ANSWER ANY QUESTIONS IF YOU HAVE ANY. ARE THERE ANY QUESTIONS FOR STAFF? WOULD TRAFFIC BE ABLE TO GO OFF OF HOUSTON LEVEE AND OFF SHELBY DRIVE? COULD YOU GO BACK TO THAT MAP AND LET ME SEE THAT MAP? YES. YES, SIR. SO YEAH, THEY WILL HAVE ACCESS TO SHELBY DRIVE UP HERE. IT'S RIGHT IN RIGHT OUT. THEY CAN ONLY TURN RIGHT AND THEN OUT. AND THEY CAN ONLY TURN RIGHT INTO THE DEVELOPMENT. AND THEN THERE IS A DRIVEWAY RIGHT HERE THAT CONNECTS THE HOUSTON LEVEE. 
          IT'S EXISTING DRIVE OUT WHERE THE GOODWILL PARKING LOT IS AT. OKAY. I HAVE A QUESTION AND I KNOW THE ANSWER TO THIS, BUT I'M GOING TO ASK IT ANYWAY. WE GET A LOT OF COMPLAINTS AND CONCERNS ABOUT THE MCDONALD'S ON POPLAR THAT WAS VACATED MANY YEARS AGO WHEN ONE WAS BUILT. 
          CAN WE REQUIRE ANYTHING TO BE DONE? I KNOW I'M ALREADY GETTING THE HEADS. THE HEADS ARE SHAKING, BUT I'M GOING TO ASK IT. CAN WE EXPRESS TO MCDONALD'S TO PLEASE, CAN WE DO SOMETHING WITH THAT SITE? BECAUSE PEOPLE ARE SAYING, YOU KNOW, WE SHOULD TEAR THAT DOWN BEFORE WE APPROVE ANOTHER MCDONALD'S. I KNOW THAT'S NOT WITHIN THE LAW AND IT'S NOT WITHIN OUR THE RIGHT FOR US TO DO SO. BUT I'M JUST THE CITIZENS ARE ASKING. SO FOR THE RECORD, IF YOU COULD HELP US EXPLAIN TO THEM, PLEASE. IT'S MY UNDERSTANDING THAT THAT NO OTHER RESTAURANTS CAN GO IN THAT BUILDING. IF SOMEONE WERE TO BUY IT, THEY COULD SCRAPE THE SITE AND BUILD SOMETHING ELSE. BUT THAT'S NOT HAPPENING. AND THE TOWN COULD DO SOME CONTINUOUS MAINTENANCE. WE COULD REQUEST THAT THEY KEEP THE THE PARKING LOT NICELY PAVED OR SOD SOME OF THE LANDSCAPE AREAS. BUT TO MY KNOWLEDGE, THAT'S THE THE FARTHEST WE CAN GO. MAYOR AND BOARD FOR MAINTENANCE. FOR CLARIFICATION, THE RESTRICTION ON A RESTAURANT AT THAT LOCATION, THAT IS A WALMART STIPULATION ON THAT PROPERTY IN TERMS OF. EXCUSE ME. YES, I'M SORRY, MCDONALD'S WILL NOT SELL FOR ANOTHER RESTAURANT. SO THAT IS WHERE THAT LIMITATION IS COMING FROM. OKAY. THANK YOU. YOU'RE WELCOME. THANK YOU. ANY OTHER QUESTIONS THEN? IS THERE A MOTION? NO. I'M SORRY, ALDERMAN JORDAN. EXCUSE ME. 
          HAVE THERE BEEN ANY ANY SAFETY ISSUES AS FAR AS GETTING IN AND OUT OF THIS MCDONALD'S? NO. NO, SIR AT ALL? NO, SIR. SAFETY ISSUES LIKE TRAFFIC RELATED ISSUES? NO, SIR. OKAY. I DO HAVE THE THE TRAFFIC ENGINEER FOR THE APPLICANT HERE, IF YOU WANT TO ASK HIM. THEY ARE HERE. 
          I DIDN'T KNOW WHETHER ANYBODY OR ANYONE EXPRESSED ANY CONCERN THAT MIGHT BE A SAFETY ISSUE FOR US GETTING IN AND OUT OF THAT CORNER OVER THERE. NO SIR. I HAVEN'T HEARD OF ANY SAFETY ISSUES ON THAT. THAT INTERSECTION. OKAY. SEEING NO OTHER QUESTIONS, IS THERE A MOTION, PLEASE? I'LL MAKE A MOTION TO APPROVE. SECOND, WE HAVE A MOTION AND A SECOND FOR APPROVAL. MISS DIAMOND, IF YOU CALL THE ROLL, PLEASE, MR. ROBBINS. YES, MR. HALL? YES, 
          [00:25:03]
MR. JORDAN? YES, MISS MARSHALL. YES, MR. STAMPS? YES, MAYOR FRASER. YES, THAT'S BEEN 
          [9.C Amendment to the Agreement with CentralSquare Technologies for Public Safety Software]
APPROVED. THANK YOU. YOU'RE WELCOME. THE NEXT AGENDA ITEM IS AN AMENDMENT TO OUR AGREEMENT WITH CENTRAL SQUARE TECHNOLOGIES FOR PUBLIC SAFETY SOFTWARE. AND OUR ASSISTANT POLICE CHIEF, DAVID TOWNSEND, HAS OUR PRESENTATION. THANK YOU, MAYOR. CHIEF TOWNSEND, THANK YOU. THIS ITEM IS A CONTRACT AMENDMENT WITH CENTRAL SQUARE TECHNOLOGIES FOR OUR CAB, WHICH IS DISPATCH OPERATING SOFTWARE, RECORDS MANAGEMENT SOFTWARE, WHICH IS OUR INCIDENT REPORTING AND OUR JAIL SOFTWARE SYSTEMS, WHICH SUPPORT OUR DISPATCH AND POLICE OPERATIONS. WE VIEW CENTRAL SQUARE TECHNOLOGY SINCE 2013, AND OUR SYSTEMS ARE CURRENTLY HOSTED ON LOCAL IN-HOUSE SERVERS, WHILE CAD, WHICH IS OUR DISPATCH SERVER, HAS A LIVE BACKUP AT OUR BACKUP DISPATCH CENTER. MS. AND GEL SYSTEMS DO NOT. THEY HAVE BACKUP SYSTEMS, BUT NOT LIVE BACKUP. AND ANY FAILURE TO ANY ONE OF THOSE SYSTEMS REQUIRE REBUILDING THOSE SYSTEMS. AS YOU RECALL, IN 2019, THE TOWN EXPERIENCED A RANSOMWARE ATTACK THAT RESULTED IN LOSS OF OUR RECORDS DATA. THIS EVENT HIGHLIGHTED THE NEED FOR STRONGER STORAGE AND RESILIENCY IN DATA PROTECTION. THIS AMENDMENT TRANSITIONS OUR SYSTEM TO A CLOUD HOSTED ENVIRONMENT WITH LIVE GEOGRAPHICAL REDUNDANT BACKUP FOR ALL OUR SYSTEMS. IF ONE SYSTEM FAIL, OPERATIONS AUTOMATICALLY SWITCHED WITH MINIMAL DISRUPTION WITHIN THE CONTRACT AMENDMENT, THEY PROVIDED FIVE YEAR PRICING. THE FIRST YEAR ONE AND YEAR TWO IS GOING TO BE $340,560 A YEAR. NOW, FROM A COST COMPARISON, OUR CURRENT MAINTENANCE CONTRACT IS ABOUT 185,000 ANNUALLY, BUT THAT DOES NOT INCLUDE THE TOWN INFRASTRUCTURE COSTS FOR SERVERS, LICENSING AND BACKUP BASED ON DOCUMENTATION FROM IT. WHEN THOSE COSTS ARE INCLUDED, OUR TOTAL COST FOR CURRENT SYSTEM IS COMPARABLE TO, AND IN SOME CASES, HIGHER THAN, CLOUD SOLUTIONS. AT THIS TIME, OUR EXPECTATION TO PROJECT COULD SAVE APPROXIMATELY $40,000 UNDER THIS MODEL. THIS AGREEMENT INCLUDES ADMINISTRATOR TRAINING AND CRIME ANALYTICS AS WELL. FOR THIS PROJECT, THE CONTRACT INCLUDES AN EIGHT MONTH DELAY IN PAYMENT, PLACING THE FIRST PAYMENT IN FY 27 BUDGET WHERE FUNDING HAS ALREADY BEEN PROPOSED. THIS AMENDMENT HAS BEEN REVIEWED BY PURCHASING AND PURCHASING AND THE DIRECTOR OF IT IS ALSO REVIEWED AND RECOMMENDS MOVING FORWARD WITH ALL OUR SYSTEMS TO THE CLOUD AT THIS. AT THE END OF THIS DAY. AT THE END OF THE DAY, THIS IMPROVES RELIABILITY, SECURITY, AND CONTINUITY OF OPERATIONS FOR PUBLIC OPERATION SYSTEMS. I'D BE HAPPY TO ANSWER ANY QUESTIONS. THANK YOU. CHIEF. ANY QUESTIONS? SEEING NONE, IS THERE A MOTION, PLEASE? MOTION TO APPROVE. SECOND, WE HAVE A MOTION AND A SECOND. MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. HALL. YES, MR. JORDAN? YES, MISS MARSHALL. 
          YES, MR. STAMPS? YES, MR. ROBBINS. YES, MAYOR FRASER. YES. THANK YOU SO MUCH. THANK YOU, 
          [9.D Review of Bids and Award of Contract for Sludge Hauling and Disposal]
MAYOR AND BOARD. WE'LL MOVE ON TO A REVIEW OF BID AND AWARD OF CONTRACT FOR SLUDGE HAULING AND DISPOSAL. AND JOHN FOX, OUR DIRECTOR, PUBLIC UTILITIES DIRECTOR, HAS OUR PRESENTATION. 
          MR. FOX THANK YOU. MAYOR. GOOD EVENING, MEMBERS OF THE BOARD. THE PURPOSE OF THIS AGENDA ITEM IS TO SEEK APPROVAL FROM THE BOARD OF MAYOR AND ALDERMEN FOR A CONTRACT WITH WASTE CONNECTIONS OF TENNESSEE FOR THE TRANSPORTATION AND DISPOSAL OF SLUDGE SCREENINGS AND GRIT FROM THE NORTHWEST AND SHELTON ROAD WASTEWATER TREATMENT PLANTS. THIS CONTRACT WILL BE FOR AN INITIAL TERM OF 12 MONTHS, WITH THE OPTION TO RENEW FOR FOUR ADDITIONAL SUCCESSIVE 12 MONTH PERIODS FOR A TOTAL CONTRACT TERM OF UP TO 60 MONTHS. THIS CONTRACT PROVIDES FOR PRIVATE HAULER TO TRANSPORT AND DISPOSE OF SLUDGE SCREENINGS AND GRIT GENERATED DURING WASTEWATER TREATMENT PROCESSES. THESE MATERIALS ARE BYPRODUCTS OF PLANT OPERATIONS AND MUST BE ROUTINELY REMOVED AND DISPOSED OF AT APPROVED FACILITIES TO MAINTAIN CONTINUOUS OPERATIONS AND ENSURE COMPLIANCE WITH ALL REGULATORY REQUIREMENTS. BIDS WERE OPENED ON MARCH 4TH, 2026. A TOTAL OF 28 VENDORS WERE NOTIFIED. EIGHT VENDORS REQUESTED BID DOCUMENTS AND FOUR BIDS WERE RECEIVED. WASTE CONNECTIONS OF TENNESSEE SUBMITTED THE LOWEST RESPONSIVE BID. A SUMMARY OF THE BIDS IS INCLUDED IN YOUR BID PACKAGE OR IN YOUR BOARD PACKAGE, AND IS ALSO DISPLAYED ON THE SCREEN BASED ON STAFF'S EVALUATION, THE BID QUALIFICATIONS AND REFERENCES WASTE CONNECTIONS OF TENNESSEE IS CONSIDERED THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER AND IS RECOMMENDED FOR AWARD. THE FY 2026 BUDGET INCLUDES $209,478.84 FOR THESE SERVICES, WITH 112,000 449,000 $0.62 EXPENDED TO DATE. BASED ON THE SUBMITTED BID PRICING, STAFF ANTICIPATE COMPLETING THE FISCAL YEAR WITHIN THE APPROVED BUDGET. A PROPOSED MOTION IS ON YOUR SCREEN AND I'LL BE HAPPY 
          [00:30:01]
TO ANSWER ANY QUESTIONS. OKAY. THANK THANK YOU VERY MUCH. EXCUSE ME. I WAS GOING TO SAY THANK YOU, MR. FOX. A QUESTION FOR YOU. WHO IS OUR CURRENT TRANSPORT WASTE CONNECTION? IT IS WASTE CONNECTIONS AND PRICES. DO THEY COMPARE WHAT THEY ARE CURRENTLY? THEY'RE THEY'RE A LITTLE HIGHER THAN WHAT THEY WERE PREVIOUSLY, BUT WE EXPECTED THAT THAT TO HAPPEN. 
          HOWEVER, THEY'RE MUCH LOWER IN COMPARISON TO EVERYONE ELSE. YEAH, IT'S A VERY GOOD BID. 
          OKAY. ALDERMAN JORDAN, YOU HAD A QUESTION. SAME QUESTION. THAT WAS YOUR QUESTION. OKAY. ANY OTHER QUESTIONS? IS THERE A MOTION, PLEASE? MOTION TO APPROVE. SECOND, WE HAVE A MOTION AND A SECOND. MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. JORDAN. YES, MISS MARSHALL? YES, MR. STAMPS? YES, MR. ROBBINS. YES, MR. HALL. YES, MAYOR FRASER. YES. THAT 
          [9.E Review of Bids and Award of Contract for Yard Waste and Mixed Junk Disposal]
ITEM HAS BEEN APPROVED AND WE HAVE ANOTHER REVIEW OF BID, AN AWARD OF CONTRACT FOR YARD WASTE AND MIXED JUNK DISPOSAL. AND JOSH RUSSELL, OUR PUBLIC WORKS DIRECTOR, HAS OUR PRESENTATION. MR. RUSSELL. YES, THANK YOU AND GOOD EVENING. THE PURPOSE OF THIS AGENDA ITEM IS TO APPROVE A CONTRACT FOR YARD WASTE DISPOSAL. FOLLOWING THE EXPIRATION OF OUR PREVIOUS CONTRACT PROCUREMENT, PUT OUT A BID AND NOTIFIED 20 VENDORS FOR VENDORS, REQUESTED COPIES OF THE BID PACKAGE, AND WE RECEIVED TWO BIDS WHICH ARE ON THE SCREEN HERE. AS YOU CAN SEE, QUAD COUNTY ENVIRONMENTAL, WHO IS OUR CURRENT CONTRACT HOLDER, IS THE LOWEST APPARENT BIDDER. 
          AND BEFORE WE GO INTO THE QUESTIONS, I. FOLLOWING WHAT JOHN JUST THIS IS AN INCREASE FROM THE PREVIOUS CONTRACT. IT'S GOING TO EQUATE TO ABOUT 40 GRAND INCREASE. BUT WE DID PREPARE FOR THAT INCREASE WITH THIS YEAR'S FISCAL YEAR BUDGET. SO ANYWAY, ONE OTHER THING I DO WANT TO MENTION, THE SANITATION DIVISION DISPOSES OF ABOUT 16,300 TONS OF YARD WASTE THROUGH THIS CONTRACT, AND THAT WOULD CONSIST OF YARD WASTE, YARD CLEAN OUT GARAGE JUNK. BUT OF THAT, THAT'S ONLY 60% OF THE YARD WASTE THAT THE TOWN PRODUCES. SO 40% THE TOTAL NUMBER IS DIVERTED THROUGH GRINDING AND LEAF COLLECTION. SO I JUST THINK IT'S IMPORTANT THAT FOR THE RECORD, THAT YES, 16,300 TONS OF YARD WASTE, THAT'S A LOT TO THROW IN THE GROUND. BUT WE DO DO OUR BEST EFFORTS TO MAKE RECYCLING EFFORTS FOR THAT. SO I HAVE A PROPOSED MOTION ON YOUR SCREEN FOR CONSIDERATION AND WOULD BE GLAD TO ANSWER ANY QUESTIONS ABOUT THIS. THANK YOU, MR. RUSSELL. ANY QUESTIONS? SEEING NONE, IS THERE A MOTION? PLEASE MAKE A MOTION TO APPROVE. SECOND, WE HAVE A MOTION AND A SECOND. MISS SIMON, IF YOU CALL THE ROLL, PLEASE, MISS MARSHALL. YES, MR. STAMPS? YES, MR. ROBBINS. YES, MR. HALL. YES, MR. JORDAN. YES, MAYOR FRASER. YES, THAT HAS BEEN APPROVED. THANK YOU VERY MUCH, MISS MAYNOR. IS THERE ANY OTHER BUSINESS TO COME BEFORE US THIS EVENING? NOTHING FURTHER. MAYOR
* This transcript was compiled from uncorrected Closed Captioning.