[1 CALL TO ORDER & INVOCATION]
[00:00:09]
BOARD OF MAYOR AND ALDERMEN MEETING FOR MONDAY, MARCH 9TH, 2026 TO ORDER. MISS DIMOND, IF YOU ACTUALLY PREMATURE HERE, IF WE HAVE A CHAPLAIN WITH US THIS EVENING, MR. MARK LAGRONE FROM THE POLICE DEPARTMENT, IF YOU WILL LEAD US IN A PRAYER, AND ALDERMAN ROBINS, IF YOU WILL LEAD US IN THE PLEDGE OF ALLEGIANCE, PLEASE. HEAVENLY FATHER, WE THANK YOU FOR THIS TIME THAT WE CAN COME. AND, FATHER, I, I AM SO GRATEFUL THAT I LIVE IN A COMMUNITY WHERE THIS OPPORTUNITY IS IS AVAILABLE. AND FATHER, I PRAY FOR THESE MEN AND WOMEN ON A REGULAR BASIS ON THIS BOARD. AND FATHER, I PRAY FOR THEIR WISDOM. I PRAY FOR THEIR DISCERNMENT. AND FATHER, I KNOW THERE'S MANY TIMES THAT THEY FEEL LIKE, IS ANYBODY EVER REALLY HAPPY ABOUT ANYTHING? AND WE'VE ALL BEEN THERE IN ALL OF OUR JOBS. BUT FATHER, RIGHT NOW I'M SO GRATEFUL THAT WE LIVE IN ONE OF THE BEST COMMUNITIES IN THE UNITED STATES. AND FATHER, I KNOW THAT THEY WE ALL WANT WHAT'S BEST FOR THIS COMMUNITY. AND SO, FATHER, I THANK YOU FOR EACH MAN AND EACH WOMAN PLACED HERE FOR THIS POINT IN TIME. SO, FATHER, WE PRAY FOR THEM, WE PRAY FOR THE COMMUNITY, AND WE THANK YOU FOR THE OPPORTUNITIES THAT WE HAVE AND THE FREEDOMS THAT WE HAVE. SO, FATHER, I PRAY THAT YOU CONTINUE TO LEAD THEM, TO GUIDE THEM AND GIVE THEM DIRECTION. THY NAME WE PRAY. AMEN, AMEN, AMEN. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS. ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. THANK YOU SO VERY MUCH. THANK YOU, ALDERMAN ROBIN. MISS DIAMOND, WILL YOU CALL THE ROLL, PLEASE? MR. HALL HERE, MR. JORDAN HERE, MISS MARSHALL HERE, MR. STAMPS HERE, MR. ROBBINS HERE. THANK YOU ALL
[4 APPROVAL OF AGENDA (Additions/Deletions)]
FOR BEING PRESENT THIS EVENING. THE FIRST ITEM OF BUSINESS IS THE APPROVAL OF THE AGENDA.MISS, ARE THERE ANY CHANGES OR DELETIONS OR CORRECTIONS TO OUR AGENDA? YES, MAYOR. THIS EVENING WE WILL BE MOVING CONSENT ITEM EIGHT H INTO THE MARCH 23RD BOARD MEETING. AND THAT IS THE PRELIMINARY SITE PLAN FOR THE CARTWRIGHT PLACE BUSINESS CENTER PLAN DEVELOPMENT PHASE SIX, LOT TWO B, OTHERWISE KNOWN AS CHICK FIL A. OKAY. IS THERE A MOTION TO APPROVE THE AGENDA WITH THE DELETION OR THE DEFERMENT OF EIGHT H? I'LL MAKE A MOTION TO APPROVE THE CONSENT AGENDA WITH MOVING ITEM EIGHT H TO NEXT MEETING. IS THERE A SECOND? SECOND? YEAH, WE HAVE A MOTION AND A SECOND. MISS DIMOND, IF YOU WILL CALL THE ROLL, PLEASE, MR. JORDAN. YES, MISS MARSHALL? YES, MR. STAMPS? YES, MR. ROBBINS. YES, MR. HALL. YES,
[5 APPROVAL OF MINUTES]
MAYOR. FRAZIER. NO. OKAY. THE NEXT ITEM ON THE AGENDA IS APPROVAL OF THE MINUTES FOR FEBRUARY 23RD, 2026. EVERYONE HAS HAD A CHANCE TO REVIEW THE MINUTES. IF THERE ARE ANY CHANGES, CORRECTIONS TO THE MINUTES. SEEING NONE. IS THERE A MOTION TO APPROVE THE MINUTES, PLEASE. MOTION TO APPROVE MINUTES. SECOND, WE HAVE A MOTION AND A SECOND. MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MISS MARSHALL. YES, MR. STAMPS? YES, MR. ROBBINS. YES, MR. HALL. YES, MR. JORDAN. YES, MAYOR. FRAZIER. YES. THE MINUTES ARE APPROVED.DO WE HAVE A SPECIAL PRESENTATION AT ALL THIS EVENING, MISS MAYNARD? NONE THIS EVENING, MAYOR. OKAY. AND WE HAVE CITIZEN COMMENTS ON THE AGENDA. I HAVE NOT RECEIVED ANY COMMENT CARDS. IS THERE ANYONE IN THE AUDIENCE THAT WISH TO ADDRESS THE BOARD THIS EVENING? SEEING NONE. WE'LL CLOSE THE CITIZEN COMMENT PORTION. AND THE NEXT ITEM IS OUR CONSENT
[8 CONSENT AGENDA]
AGENDA. WE HAVE ITEMS EIGHT THROUGH EIGHT L WITH THE DEFERMENT OF EIGHT H. IS THERE ANYONE ON THE BOARD THAT WOULD LIKE ANY OF THOSE ITEMS PULLED FOR A PRESENTATION? SEEING NONE, IS THERE A MOTION TO APPROVE THE CONSENT AGENDA? MOTION TO APPROVE. SECOND, WE HAVE A MOTION AND A SECOND. MISS DIAMOND, YOUR ROLL PLEASE, MR. STAMPS. YES, MR. ROBBINS? YES, MR. HALL. YES, MR. JORDAN. YES, MISS MARSHALL? YES, MAYOR. FRAZIER. YES. THE CONSENT[9.A Resolution 2026-05 - A Resolution to Amend the FY 2026 General Fund, Capital Investment Program (CIP), and Non-Capital Projects Budgets]
AGENDA HAS BEEN APPROVED. THANK YOU. WE'LL MOVE TO THE BUSINESS ITEMS. THE FIRST BUSINESS ITEM IS A RESOLUTION 2020 605. IT'S A RESOLUTION TO AMEND THE FY 2026 GENERAL FUND CAPITAL INVESTMENT PROGRAM AND NON-CAPITAL PROJECTS BUDGET. AND WE HAVE MISS MELISSA WELLS, OUR DIRECTOR OF FINANCE, WITH US. MISS WELLS, THANK YOU. GOOD EVENING, MAYOR AND BOARD. THIS REQUEST IS COMING TO AMEND THE GENERAL FUND CAPITAL INVESTMENT PROGRAM AND NON-CAPITAL PROGRAM BUDGETS. FLEET SERVICES IS REQUESTING A BUDGET AMENDMENT TO APPROPRIATE $49,576 OF GENERAL FUND UNASSIGNED FUND BALANCE TO COVER THE COST OF A REPLACEMENT EMERGENCY GENERATOR FOR THE IT SERVERS HERE IN TOWN HALL ENGINEERING IS REQUESTING A BUDGET AMENDMENT TO[00:05:02]
APPROPRIATE $44,000 OF GENERAL FUND UNASSIGNED FUND BALANCE TO INSTALL A TEMPORARY TRAFFIC SIGNAL AT HIGHWAY 72 AND CENTER STREET. AS A RESULT OF RECENT DAMAGE. ENGINEERING IS ALSO REQUESTING A BUDGET AMENDMENT TO APPROPRIATE $165,000 OF GENERAL FUND UNASSIGNED FUND BALANCE TO ESTABLISH THE SIGNAL REPLACEMENT PROJECT AT HIGHWAY 72 AND CENTER STREET. THIS WILL BE A NEW FY 26 PROJECT. I'LL ALSO SAY THAT THERE IS A THERE'S A LEAD TIME THAT IS ESTIMATED AT 8 TO 10 MONTHS BEFORE THE PERMANENT SIGNAL IS INSTALLED. ADMINISTRATION IS REQUESTING A BUDGET AMENDMENT TO APPROPRIATE $100,000 OF GENERAL FUND UNASSIGNED FUND BALANCE TO ESTABLISH THE TOWN HALL INTERIOR REFRESH PROJECT. THIS WILL BE A NEW NON-CAPITAL PROJECT IN THE FY 26 CIP, AND THIS WILL ALLOW THEM TO HIRE A PROFESSIONAL DESIGN FIRM IF THE CAPITAL PROJECT BUDGET AMENDMENT IS APPROVED. FINANCE IS REQUESTING A BUDGET AMENDMENT TO APPROPRIATE AND REFLECT THE ADDITIONAL $165,000 IN THE CIP. IF THE NON-CAPITAL PROJECT BUDGET AMENDMENT IS APPROVED, THE FINANCE DEPARTMENT IS REQUESTING A BUDGET AMENDMENT TO APPROPRIATE AND REFLECT THE ADDITIONAL $100,000 IN THE NON-CAPITAL CIP BUDGET. I AM HAPPY TO ANSWER ANY QUESTIONS THAT THE BOARD MIGHT HAVE. THANK YOU, MISS WELLS. I KNOW THE ONE ITEM HAVING TO DO WITH THE THE LIGHT AT HIGHWAY 72 AND CENTER STREET.DO YOU KNOW HOW IT LOOKS AS FAR AS THAT INSURANCE REIMBURSEMENT AT THIS POINT, OR IS IT TOO EARLY TO TELL? I DO NOT KNOW IF THERE AND NO ONE FROM RISK IS HERE. I DO NOT KNOW IF WE HAVE FILED A CLAIM. I WILL CERTAINLY CHECK ON THAT AND REPORT BACK TO THE BOARD TOMORROW. OKAY.
THANK YOU VERY MUCH. ANY QUESTIONS FOR STAFF SEEING NONE. IS THERE A MOTION PLEASE.
MOTION TO APPROVE. SECOND, WE HAVE A MOTION AND A SECOND. MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. ROBBINS. YES, MR. HALL? YES, MR. JORDAN. YES, MISS MARSHALL? YES, MR. STAMPS? YES, MAYOR. FRAZIER. YES. THANK YOU VERY MUCH. THANK YOU. THE NEXT AGENDA ITEM IS A
[9.B Review of Bids and Award of Contract for Washington Street Parking Lot Reconstruction Project]
REVIEW OF BID AND AWARD OF CONTRACT FOR WASHINGTON STREET PARKING LOT RECONSTRUCTION PROJECT. AND MR. DALE PERRYMAN, OUR TOWN ENGINEER, HAS OUR PRESENTATION. MR. PERRYMAN GOOD EVENING BOARD AGAIN. THE PURPOSE OF THIS ITEM IS TO CONSIDER THE REVIEW OF BIDS AND AWARD OF CONTRACT FOR THE WASHINGTON STREET PARKING LOT IMPROVEMENTS. THIS PROJECT IS LOCATED ON THE SOUTH SIDE OF WASHINGTON STREET, BETWEEN MAIN STREET AND MOUNT PLEASANT ROAD.THIS PROJECT WAS ORIGINALLY APPROVED IN THE TOWN'S FY 2223 CAPITAL INVESTMENT PLAN. THIS PROJECT WAS DELAYED DUE TO SEVERAL EVENTS THAT OCCURRED IN AND AROUND THE SQUARE, AND DURING THE WORK SESSION. THE BMA WITH BMA. THE LEVEL OF IMPROVEMENTS FOR THE SITE WOULD BE KEPT TO A BASIC PARKING LOT DESIGN. THESE IMPROVEMENTS WOULD CONSIST OF CURB ALONG THE FRONTAGE OF WASHINGTON STREET. THE ISLANDS WOULD BE STRIPED, NO PARKING STOPS AND NO IRRIGATION, SO WE JUST WANTED TO KIND OF KEEP JUST A PLAIN, PLAIN PARKING LOT. WORK FOR THIS PROJECT INCLUDED THE REMOVAL OF 272YD■!S OF ASPHALT. INSTALLATION OF 327FT OCCURRED ALONG THE FRONT EDGE OF THE PARKING LOT, 640 TONS OF ASPHALT, 650YD■!T OF DIRT. AND THAT'S WHAT WE USE TO FILL IN BEHIND THE CURB, 4663FT OF STRIPING AND 350YD■!S OF SIDE. 4 VENDORS REQUESTED COPIES OF THE PLANS, AND ON FEBRUARY 18TH, TEN BIDS WERE RECEIVED FROM QUALIFIED CONTRACTORS. THE BIDS CONSISTED OF A BASE BID WITH NO ALTERNATIVES. AT THE EVALUATION BIDS, IT WAS DETERMINED THAT A AND B CONSTRUCTION WAS THE LOWEST AND MOST RESPONSIVE BIDDER, WITH THE AMOUNT OF $160,814.83. THIS IS LOWER THAN THE SECOND LOWEST BID BY $4,314.06. THE BOARD REPORT SHOWS YOUR THREE LOWEST BIDS. THIS IS A UNIT PRICE CONTRACT.
WITH 45 DAYS TO COMPLETE THE WORK, AND LIQUIDATED DAMAGES ARE SET AT $1,000 A DAY. ANY REMAINING BALANCE AFTER PROJECTS ARE COMPLETE WILL BE RETURNED BACK TO THE ACCOUNT.
SOME OF THE HIGHLIGHTS. JUST SOME OF THE HIGHLIGHTS OF THE PARKING LOT INCLUDED 130 PARKING SPACES. WE'RE GOING TO PAVE THE ALLEY SEVEN ADA COMPLIANT PARKING SPACES. WHAT YOU SEE IN RED. THAT PART AREA WON'T BE PAVED AND WE'VE DONE THAT. TRY TO SAVE AS MUCH AS WE CAN BECAUSE IT'S BACK IN THE CORNER. SOME EQUIPMENT STUFF BACK THERE THAT WE WORK AROUND, SO WE JUST KIND OF DRAW THE LINE OFF STRAIGHT. SO THAT AREA THERE WOULD JUST BE LEFT LIKE IT IS IT'S ASPHALT NOW, BUT IT'S KIND OF OLDER ASPHALT. AND ANOTHER THING IS WE REALIZED WE
[00:10:04]
GOT FAIR ON THE SQUARE THE FIRST WEEKEND IN MAY. SO WE'RE GOING TO TRY TO WORK REAL HARD TO GET THIS DONE. OUR CONTRACTOR MAY WORK SOME ON SATURDAYS TO TO TRY TO GET THIS AS WELL. APRIL THE WEATHER APRIL SOMETIMES IS NICE AND SOMETIMES IT'S NOT SO. BUT WE'RE GOING TO DO OUR BEST TO TRY TO GET THIS THING FINISHED UP BEFORE FAIR AND SQUARE. SO WITH THAT, I'D BE HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE ABOUT THIS PROJECT. ANY QUESTIONS? VICE MAYOR STAMPS. YEAH. THANK YOU. I DIDN'T SEE ANYTHING IN THE AGENDA ITEM ABOUT THE PARKING OR CHARGING STATIONS. AND DOES ANYTHING HAVE TO BE DONE SPECIAL BECAUSE IT LOOKS LIKE THE FOUR SPOTS THAT WERE OVER THERE, TWO OF THEM ARE MARKED HANDICAP. YEAH.THAT'S WHEN WHEN WE WORK WITH THE MLGW AND THEY WANTED A COUPLE OF HANDICAPPED SPACES BACK THERE AS WELL. SO I GUESS EV THAT WAY THEY'RE HANDICAP ACCESSIBLE FOR PEOPLE WHO DRIVE PARKING SPOTS. AND I DON'T KNOW IF YOU REMEMBER, BACK IN DECEMBER, WE APPROVED AN EASEMENT TO PUT THAT AREA IN BACK THERE. OKAY. SO THERE'S NO SPECIAL STRIPING OR JUST OUTSIDE WHAT YOU SEE HERE. IT'S THERE WON'T BE AN AREA THAT WON'T BE STRIPED. OR SPECIAL SIGNAGE OR ANYTHING ELSE LIKE THAT. IT HAS TO BE TAKEN INTO ACCOUNT. NO, WE WILL PUT UP HANDICAP SIGNS BACK THERE FOR THAT. BUT OUTSIDE OF THAT, THAT'LL BE ABOUT IT. GOOD DEAL.
THAT WAS A GRANT THROUGH CORRECT THROUGH MLGW AND W THROUGH TVA. YEAH. THAT IS THAT IS SOMETHING NOT COSTING THE CITIZENS A PENNY. NO, MA'AM. THANK YOU. AND CAN YOU POINT OUT FOR THOSE WATCHING WHERE THOSE EV CHARGING STATION SPOTS WILL BE, SEE IF I CAN GET THIS TO DISAPPEAR. THERE. RIGHT THERE. YES. THERE'S A BLACK BOX ON YOUR SCREEN. OR IS IT JUST.
ALL RIGHT, LOOKS LIKE IT'S GOING TO BE GOING OVER JUST A LITTLE BIT. ALL RIGHT. RIGHT IN THERE. I GOT YOU OBVIOUSLY DIDN'T GO TO ART SCHOOL RIGHT NOW, SO. BUT I GOT A BLACK BOX RIGHT ON TOP OF MY. SO. OH SORRY. YEAH. BUT THAT'S MY BOY IN THAT VERY RIGHT RIGHT HAND CORNER. THAT IS WHERE THEY WOULD SET A TRANSFORMER AT. AND THEN YOU GOT ONE, TWO, THREE I THINK FOUR SPACES THERE THAT HAVE TO BE. AND WE WORK WITH MLG AND DEBBIE AND THEY KIND OF GAVE US A LAYOUT. IN FACT, I TALKED TO THE GENTLEMAN TODAY AND HE'S READY TO GO AS SOON AS AS SOON AS WE AWARD THIS. WONDERFUL. OKAY. ANY OTHER QUESTIONS? SEEING NONE. IS THERE A MOTION? PLEASE MAKE A MOTION TO APPROVE. SECOND, WE HAVE A MOTION AND A SECOND.
MISS DIMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. HALL. YES, MR. JORDAN? YES, MISS MARSHALL? YES, MR. STAMPS? YES, MR. ROBBINS. YES, MAYOR FRAZIER. YES, THAT'S BEEN APPROVED.
[9.C Review of Bids and Award of Contract for Flooring Replacement at the Police Headquarters and Public Services Complex]
THANK YOU VERY MUCH. THE NEXT ITEM IS THE REVIEW OF BID AND AWARD OF CONTRACT FOR FLOORING REPLACEMENT AT THE POLICE HEADQUARTERS AND PUBLIC SERVICE COMPLEX. AND JOSH RUSSELL, OUR PUBLIC WORKS DIRECTOR, HAS OUR PRESENTATION. MR. RUSSELL. YES. THANK YOU. MAYOR. I WAS LOOKING AT THAT BLACK BOX THAT WAS REFERRING TO AND I'M GOING TO TRY NOT TO LET THAT AFFECT MY PRESENTATION. SO THE PURPOSE OF THIS AGENDA ITEM IS TO APPROVE A CONSTRUCTION SERVICES CONTRACT FOR THE PURPOSE OF FLOORING. YOU REMEMBER LAST MEETING? I BROUGHT SOME PAINTING TO YOU TO YOU FOR APPROVAL. AND THIS KIND OF COINCIDES WITH THAT ITEM AS WELL. SO IN FY 26 197,000 WAS WAS WAS BUDGETED FOR THE PURPOSE OF FLOORING AT THE POLICE HEADQUARTERS AND AT THE PUBLIC SERVICES COMPLEX. THEY NOTIFIED 17 VENDORS, 15 WANTED PACKETS, AND WE RECEIVED FOUR BIDS WHICH ARE ON THE SCREEN NOW. AND AS YOU CAN SEE, I'VE HIGHLIGHTED ALEXANDER CONSTRUCTION, WHO WON THE IS THE APPARENT LOWEST LOWEST APPARENT BIDDER. BUT I WILL SAY THAT THEY ALSO WON THE PAINTING BID AS WELL. SO THAT WAS REALLY A IT'S REALLY GOING TO BE A GOOD THING FOR WORKING THESE TWO PROJECTS TOGETHER. SO THE BASE BID INCLUDED THE FIRST FLOOR OF THE POLICE HEADQUARTERS AND PUBLIC SERVICES. AND WE HAD AN ADD ALTERNATE BECAUSE THERE'S AN AREA IN OUR LOBBY AT PUBLIC SERVICES THAT HAS CERAMIC TILE. YOU MAY OR MAY NOT REMEMBER THAT WE DID THAT AS AN ADD ALTERNATE BECAUSE WE WASN'T SURE IF THE FUNDING WOULD ALLOW, BUT OBVIOUSLY WITH $197,000 BUDGETED, WE HAD PLENTY OF FUNDS TO DO THAT AS WELL. SO WE WILL BE REMOVING CARPET AND THE OLD VINYL COMPOSITE TILE, THE OLD VCT, THEY CALL THEM, AND AND THE POLICE HEADQUARTERS WILL BE GOING BACK IN WITH THE CARPET, WITH SQUARES, YOU KNOW, TILE SQUARES SO THEY CAN PULL THEM OUT IF SOMETHING GETS DAMAGED. AND THEN THE, THE LUXURY VINYL TILE, PUBLIC SERVICES, THERE'S TOO MUCH CONSTRUCTION TRAFFIC. THE GUYS COME IN AND OUT WITH ASPHALT ON THEIR FEET. WE'RE GOING STRICTLY WITH THE LVP. AND AS YOU CAN SEE HERE, I HAVE IT HIGHLIGHTED HOW MUCH WE BUDGETED AND WHAT THE BIDS COME IN. AND I HAVE A PROPOSED MOTION ON THE SCREEN FOR YOUR CONSIDERATION. I'D BE GLAD TO ANSWER ANY QUESTIONS IF YOU HAVE THEM. THANK YOU. ANY QUESTIONS FOR MR. RUSSELL? SEEING NONE. IS THERE A MOTION,[00:15:05]
PLEASE? I'LL MAKE A MOTION TO APPROVE. SECOND, WE HAVE A MOTION AND A SECOND. MISS SIMON, IF YOU CALL THE ROLL, PLEASE, MR. JORDAN. YES, MISS MARSHALL? YES, MR. STAMPS? YES, MR. ROBBINS. YES, MR. HALL. YES, MAYOR FRAZIER. YES, THAT'S BEEN APPROVED. THANK YOU VERY MUCH, MISS MAYNOR. IS THERE ANY OTHER BUSINESS TO COME BEFORE US THIS EVENING? NOTHING FOR FURTHER THIS EVENING, MAYOR.* This transcript was compiled from uncorrected Closed Captioning.