[1 CALL TO ORDER & INVOCATION]
          [00:00:09]
          I'D LIKE TO CALL TO ORDER THE BOARD OF MAYOR AND ALDERMEN MEETING FOR MONDAY, FEBRUARY THE 9TH, 2026. WELCOME, EVERYONE, AND WELCOME TO NATHAN VICK'S, OUR TOWN ATTORNEY. IF WE WOULD, DOLORES COBB, WHO ARRANGES ALL OF OUR CHAPLAINS FOR THE POLICE DEPARTMENT, IS HERE. SHE WILL LEAD US WITH AN INVOCATION. AND ALDERMAN HALL, IF YOU WILL LEAD US IN THE PLEDGE. PLEASE, IF YOU PLEASE. RISE, MRS. CARL. THANK YOU. FATHER. WE COME TO YOU TODAY GRATEFUL FOR A BEAUTIFUL DAY AND RECOVERY FROM FROM THE STORMS. WE ASK THAT YOU BE WITH THIS GROUP AS THEY MAKE DECISIONS FOR THE TOWN AND FOR THE STATE. WE ASK THAT YOU GIVE THEM WISDOM AND PEACE AND UNDERSTANDING. LORD, WE THANK YOU FOR THE OPPORTUNITY TO LIVE IN FREEDOM IN THIS BEAUTIFUL TOWN. AND WE KNOW THAT YOU ARE THE REASON BEHIND OUR BEING HERE. WE ASK THAT YOU BLESS US AND KEEP US AS WE GO THROUGH THIS WEEK. IN JESUS NAME, AMEN. 
          AMEN. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS. ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. 
          THANK YOU SO MUCH. MISS DIMOND. IF YOU'LL CALL THE ROLL, PLEASE, MR. HALL HERE, MR. JORDAN HERE, MISS MARSHALL HERE, MR. STAMPS HERE, MR. ROBBINS HERE. THANK YOU. THANK YOU ALL FOR BEING 
          [4 APPROVAL OF AGENDA (Additions/Deletions) ]
PRESENT. OUR FIRST ITEM OF BUSINESS IS APPROVAL OF THE AGENDA. MISS MAYNOR, ARE THERE ANY CHANGES, ADDITIONS OR DELETIONS TO OUR AGENDA THIS EVENING? NO CHANGES THIS EVENING, MAYOR. NO CHANGES. SEEING THAT. IS THERE A MOTION FROM THE BOARD? PLEASE MOVE. WE APPROVE THE AGENDA AS PRINTED. SECOND, WE HAVE A MOTION AND A SECOND. MISS DIMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. JORDAN. YES, MISS MARSHALL? YES, MR. STAMPS? YES, MR. ROBBINS. 
          YES, MR. HALL? YES, MAYOR FRAZIER. YES. THE AGENDA HAS BEEN APPROVED. THE NEXT ITEM OF 
          [5 APPROVAL OF MINUTES]
BUSINESS IS APPROVAL OF THE MINUTES. THIS WAS FOR OUR BOARD OF MAYOR AND ALDERMEN MEETING FROM JANUARY THE 12TH. EVERYONE'S HAD A CHANCE TO REVIEW THOSE MINUTES. ARE THERE ANY CHANGES OR CORRECTIONS? SEEING NONE. IS THERE A MOTION, PLEASE? MOTION TO APPROVE. 
          MINUTES. SECOND, WE HAVE A MOTION AND A SECOND. MISS DIMOND, IF YOU'LL CALL THE ROLL, PLEASE, MISS MARSHALL. YES, MR. STAMPS? YES, MR. ROBBINS. YES, MR. HALL. YES, MR. JORDAN. YES, 
          [6 SPECIAL PRESENTATION]
MAYOR. FRAZIER. YES. THE MINUTES HAVE BEEN APPROVED. THE NEXT ITEM AGENDA IS A SPECIAL PRESENTATION, WHICH WE DO HAVE ONE THIS EVENING. AND I BELIEVE MR. JAMIE GROSS IS GOING TO DO THE PRESENTATION. THANK YOU. MAYOR. MEMBERS OF THE BOARD WANT TO HONOR ONE OF OUR LONGTIME BOARD AND COMMISSION MEMBERS TONIGHT, CURTIS DOSS, WHO'S IN THE AUDIENCE WHEN WE THINK ABOUT OUR BOARDS AND COMMISSIONS, SOMETIMES WE SAY INFORMALLY, THEY DO THE HEAVY LIFTING. THEY DO A LOT OF WORK BEHIND THE SCENES BEFORE A PROJECT EVER COMES, BEFORE THE MAYOR AND BOARD. AND SOMETIMES WHAT THEY REVIEW NEVER EVEN GETS TO THE MAYOR AND BOARD BECAUSE OF THE WORK THAT THEY DO. THEY TRY TO MAKE SURE THINGS ARE IN ORDER AND THAT THE TOWN GROWS AND DEVELOPS IN AN APPROPRIATE WAY. I WANTED TO TALK ABOUT CURTIS'S SERVICE ON THE BOARD. HE VERY QUIETLY DID NOT APPLY TO SERVE AGAIN ON THE DESIGN REVIEW COMMISSION. THIS TIME AROUND. HE'S SERVED FOR 23 YEARS ON BOARDS AND COMMISSIONS. HE SERVED ON THE LIBRARY BOARD, THE HISTORIC COMMISSION, AND THEN MOST RECENTLY, AND FOR HIS LONGEST DURATION ON THE DESIGN REVIEW COMMISSION. AND HE WAS THE CHAIRMAN FOR MANY YEARS THERE. SO CURTIS AND THE DESIGN REVIEW COMMISSION SAW MANY, MANY THINGS. THE DESIGN COMMISSION REVIEWS THE BUILT ENVIRONMENT, BUILDINGS AND NEIGHBORHOODS AND THE PHYSICAL FORM OF THE COMMUNITY. SO OVER THE PAST COUPLE OF DECADES, CURTIS HAS SEEN A LOT. AND SO WE'RE VERY THANKFUL FOR HIS HIS SERVICE OVER THE 23 YEARS, PARTICULARLY ON THE DRC, AND PROTECTING THE APPEARANCE AND INTEGRITY AND CHARACTER OF THE TOWN. THANK YOU. CURTIS. OKAY, CURTIS, IF YOU'LL COME FORWARD, PLEASE. DO WE STAND? THANK YOU VERY MUCH. I HAD THE PLEASURE OF SITTING TO THE RIGHT OF CURTIS WHEN HE WAS CHAIRMAN OF THE DRC, LONG BEFORE I WAS AN ELECTED OFFICIAL, AND WE WON'T TALK ABOUT SOME OF THE THE BLOOPERS THAT I MADE. BUT CURTIS HAS A WEALTH OF KNOWLEDGE AND HE'S GOT THE LOVE FOR THE TOWN OF CARNIVAL. SO HE DEFINITELY WE APPRECIATE HIS 23 YEARS OF SERVICE AND WE HAVE A CERTIFICATE. HERE IT IS. READS PRESENTED TO CURTIS DOSS IN 
          [00:05:03]
RECOGNITION OF YOUR DEDICATED SERVICE AND OUTSTANDING CONTRIBUTIONS TO THE DESIGN REVIEW COMMISSION FROM 2006 TO 2025. HISTORIC DISTRICT COMMISSION 2003 2005 AND THE LIBRARY BOARD, 2004 2005. YOUR COMMITMENT, LEADERSHIP, AND ADVOCACY FOR QUALITY IN THE INTERNATIONAL ENVIRONMENT HAVE SIGNIFICANTLY IMPACTED THE TOWN OF CARTERVILLE, AND WE EXTEND OUR SINCERE GRATITUDE FOR OVER 23 YEARS OF SERVICE AND UNWAVERING SUPPORT. AND THIS IS DATED DECEMBER 16TH, 2013. DELIVER LATE, BUT BETTER LATE THAN NEVER. THANK YOU, THANK YOU. THANK YOU, THANK YOU. HOW ABOUT VISIT Y'ALL? YES. THANK YOU VERY MUCH. APPRECIATE YOUR TIME. YOU DON'T SAY A FEW WORDS. I'VE HAD PLENTY OF TIME TO THINK. THANK YOU, THANK YOU I APPRECIATE THAT. THANK YOU. OKAY. THANK YOU, THANK YOU, THANK YOU VERY MUCH A STRANGER. 
          THANK YOU. APPRECIATE YOU. HE BROUGHT HIS BEAUTIFUL BRIDE. WE HAVE TO THANK YOU TOO, BECAUSE WE KNOW YOU SACRIFICE WHEN HE'S AT ALL OF THE LONG MEETINGS. SO WE APPRECIATE YOU VERY MUCH. 
          THANK YOU. OKAY. NEXT ITEM IS CITIZEN COMMENTS. I HAVE NOT RECEIVED ANY COMMENT CARDS. IS THERE ANYONE IN THE AUDIENCE THAT WANTED TO ADDRESS THE BOARD THIS EVENING? SEEING NONE? 
          [8 CONSENT AGENDA]
WE WILL CLOSE CITIZEN COMMENTS AND WE WILL MOVE TO OUR CONSENT AGENDA. WE HAVE ITEMS EIGHT A THROUGH £0.08. IS THERE ANYONE ON THE BOARD THAT WOULD LIKE ANY OF THESE ITEMS PULLED FOR PRESENTATION? SEEING NONE, IS THERE A MOTION TO APPROVE CONSENT? MOTION TO APPROVE. 
          SECOND, WE HAVE A MOTION AND A SECOND. MISS DIMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. STAMPS. YES, MR. ROBBINS? YES, MR. HALL. YES, MR. JORDAN. YES, MISS MARSHALL? YES, MAYOR. 
          FRAZIER. YES. THE ITEMS ON CONSENT HAVE BEEN APPROVED. NEXT AGENDA ITEM IS OUR. UNDER 
          [9.A Development Agreement for Thompson Machinery Subdivision, Case #252213]
BUSINESS, WE HAVE BUSINESS ITEM EIGHT A. IT IS A DEVELOPMENT AGREEMENT FOR THOMPSON MACHINERY SUBDIVISION. AND STEVEN RUSSELL, OUR SENIOR CIVIL ENGINEER WILL DO OUR PRESENTATION. MR. RUSSELL WELCOME. YES. GOOD EVENING, MAYOR AND BOARD. I'M HERE TO PRESENT THE DEVELOPMENT AGREEMENT. FOR THOMPSON MACHINERY SUBDIVISION, LOCATED NORTH OF 385 EAST OF SYCAMORE AND SOUTHWEST OF HIGHWAY 72. THOMPSON MACHINERY IS A NINE LOT COMMERCIAL SUBDIVISION ON 136.15 ACRES. NONCONNAH CREEK FLOWS THROUGH THE SITE, SO THE TENSION WILL NOT BE REQUIRED FOR THE OVERALL SUBDIVISION. HOWEVER, AS LOTS ARE DEVELOPED, THE TENSION MAY BE REQUIRED FOR EACH INDIVIDUAL LOT. THE DESIGN ENGINEER WILL WORK WITH THE TOWN'S ENGINEERING DEPARTMENT TO ENSURE THOSE TOWN STANDARD DRAINAGE REQUIREMENTS ARE MET. 
          FOR EACH LOT, THE DEVELOPER WILL BE INSTALLING PUBLIC SEWER AND WATER WITH THIS SUBDIVISION. 
          PUBLIC UTILITIES HAS VERIFIED THERE'S EXISTING SEWER AND WATER SYSTEM HAS ADEQUATE CAPACITY AND PRESSURE FOR THIS DEVELOPMENT. WINCHESTER BOULEVARD IS BEING CONSTRUCTED WITH A THREE LANE SECTION WITH CURB AND GUTTER FROM THE INTERSECTION OF COMMERCE PARKWAY AND THE CHENEY DRIVE INTERSECTION TO THE NEW EXTENSION OF DISTRIBUTION PARKWAY, AND DEDICATING 86FT OF RIGHT OF WAY. WITH THIS CONSTRUCTION, THE DEVELOPER IS REQUESTING A WAIVER ON THE CONSTRUCTION OF EAST WINCHESTER FROM DISTRIBUTION PARKWAY TO SYCAMORE ROAD. SYCAMORE ROAD. IN THIS AREA. HE IS ALSO REQUESTING A WAIVER FROM CONSTRUCTING ANY IMPROVEMENTS ALONG SYCAMORE, EVEN THOUGH NO ROADWAY IMPROVEMENTS ARE PROPOSED AT THIS TIME, THE DEVELOPER IS DEDICATING THE REQUIRED RIGHT OF WAY IN ACCORDANCE WITH THE AMENDED MAJOR ROAD PLAN. DISTRIBUTION. PARKWAY WILL BE EXTENDED SOUTH FROM ITS CURRENT TERMINUS DOWN TO EAST WINCHESTER BOULEVARD. THE DEVELOPER WILL CONSTRUCT THE FULL FOUR LANE CROSS SECTION ALONG WITH SIDEWALK ON THEIR PROPERTY. THE DEVELOPER WILL ONLY CONSTRUCT THE CENTER TWO LANES ACROSS THE SEELEY PROPERTY. THE ADDITIONAL LANES AND CURB AND GUTTER AND SIDEWALK IN THIS AREA WILL BE CONSTRUCTED WHEN THE SEELEY PROPERTY IS DEVELOPED. AS THIS SUBDIVISION DEVELOPS, IT IS ANTICIPATED THAT THE INTERSECTION OF COMMERCE AND 72 WILL MEET THE NEW TRAFFIC SIGNAL WARRANTS A PRO RATA FINANCIAL SHARE FOR THIS FUTURE SIGNAL WILL BE COLLECTED WITH EACH FUTURE SITE PLAN. WHEN IT 
          [00:10:01]
COMES IN FOR THIS SUBDIVISION. THE DEVELOPER IS CONSTRUCTING A 12 FOOT GREENBELT TRAIL ALONG THE NORTH SIDE OF NONCONNAH CREEK. STAFF RECOMMENDS APPROVAL OF THIS DEVELOPMENT AGREEMENT FOR THOMPSON MACHINERY SUBDIVISION. STAFF ALSO RECOMMENDS APPROVAL OF THE WAIVER ON SYCAMORE ROAD IMPROVEMENTS BASED ON THE FOLLOWING. INSTEAD OF IMPROVING APPROXIMATELY 895FT ALONG THE SYCAMORE ROAD SECTION, THIS DEVELOPER IS CONSTRUCTING APPROXIMATELY 1200 FEET OF THE TWO LANE SECTION OF DISTRIBUTION PARKWAY AS AN OFFSITE IMPROVEMENT. BY COMPLETING DISTRIBUTION, COMMERCIAL TRAFFIC WILL BE ABLE TO TRAVEL THROUGH THE EXISTING COMMERCIAL AREA TO HIGHWAY 72. INSTEAD OF NAVIGATING THE RURAL CROSS SECTION OF SYCAMORE TO ACCESS HIGHWAY 72. STAFF ALSO RECOMMENDS APPROVAL OF THE WAIVER. ON THE EAST WINCHESTER BOULEVARD. IMPROVEMENTS FROM DISTRIBUTION TO SYCAMORE. BASED ON THE FOLLOWING, THE DEVELOPER IS DEDICATING 26FT MORE RIGHT AWAY THAN WHAT HE SHOULD TO ALLOW FOR THE FUTURE FIVE LANE CROSS SECTION IMPROVEMENTS OF EAST WINCHESTER BOULEVARD. 
          THESE WAIVERS CAN ONLY BE GRANTED BY THE BMA. STAFF'S RECOMMENDATIONS ARE BASED ONLY ON INFORMATION PROVIDED AND DISCUSSIONS AMONG STAFF. THE PROPOSED MOTION WITH THE REQUESTED WAIVERS IS ON YOUR SCREEN AND I'M AVAILABLE FOR ANY QUESTIONS. THANK YOU. MR. RUSSELL. ARE THERE ANY QUESTIONS FOR STAFF? YES, MA'AM. ALDERMAN JORDAN. IF THE WAIVER IS APPROVED FOR SICK FOR WINCHESTER, HOW IS HE GOING TO GET IN AND OUT OF HIS PROPERTY? THEN THEY CAN BE ABLE TO ACCESS THROUGH DISTRIBUTION OR DISTRIBUTION, DEAD ENDS. COMING OFF 72. AND THEN WINCHESTER WILL BE CONSTRUCTED TO IT. BUT THE DISTRIBUTION GOING TO GET INTO WINCHESTER, RIGHT? YES, SIR. AND THEN YOU GO EAST ON WINCHESTER WITH THIS RIGHT HERE. 
          IT'LL GO TO THE EXISTING CHENEY, AND THEN YOU'LL TAKE THAT OUT TO 72, WHICH WOULD BE THE AREA THAT WE ANTICIPATE, MAYBE A FUTURE TRAFFIC SIGNAL. THE CHENEY COMMERCE INTERSECTION THERE, EXTENDING WINCHESTER ON TO THE WEST. I'M TRYING TO FOLLOW, MAY HAVE AN OVERALL PICTURE. YOU CAN SEE, BECAUSE I'M TRYING TO FOLLOW THAT. I KNOW THE AREA WELL, AND I'M TRYING TO SEE IF WINCHESTER IS NOT CONSTRUCTED THERE. HOW WOULD HE GET THE DISTRIBUTION PARKWAY TO COME OFF WINCHESTER HERE? BUT THE OTHER END GOES WELL. HIS PROPERTY STILL, WINCHESTER WILL BORDER HIS PROPERTY ALL THE WAY DOWN FROM SYCAMORE TO 72. HERE, HE'S CONSTRUCTING WINCHESTER TWO DISTRIBUTION THERE, STOPPING IT AT DISTRIBUTION. OH. THE STOP. 
          OKAY, NOW AND THEN, THERE WON'T BE ANY SECTION OF WINCHESTER FROM DISTRIBUTION TO SYCAMORE ROAD AT THIS TIME. OKAY, I UNDERSTAND NOW I UNDERSTAND. OKAY. ANY OTHER QUESTIONS OF STAFF? THE APPLICANT IS HERE. DOES THE APPLICANT HAVE ANY INFORMATION THEY'D LIKE TO SHARE? WE'RE AVAILABLE. AVAILABLE FOR QUESTIONS OKAY. DOES ANYBODY HAVE ANY QUESTIONS FOR THE APPLICANT SEEING NONE. WAIT. I GOT ONE MORE. GOT ONE MORE. YES, SIR. STAFF FOR THE APPLICANT. FOR THE APPLICANT. GENTLEMEN, IF YOU WOULD STATE YOUR NAME AND ADDRESS FOR THE RECORD ONCE THE QUESTION IS ASKED. SO WE KNOW WHO WILL BE ANSWERING. THANK YOU, ALDERMAN JORDAN. NOW, I KNOW THERE'S A CONSTRUCTION ROAD ON THE NORTH SIDE OF 35. WOULD THAT BE ABANDONED, OR WOULD THAT BE AN AREA WHERE THEY CAN GO IN AND OUT AS A BACK WAY, OR WHAT? JOHN MCCARTY ONE. ANY PROGRESS ROAD HERE IN CORALVILLE? THE CONSTRUCTION ROAD ON SYCAMORE THAT YOU SEE RIGHT HERE WILL BE LEFT IN PLACE AS A GATED EMERGENCY ACCESS ONLY THAT WILL BE APPROVED WHEN WE DEVELOP. WHEN Y'ALL APPROVE THE SITE PLAN FOR THE THE MAIN THOMPSON BUILDING. OKAY, JOHN, WE DIDN'T SEE ANYTHING ON OUR SCREEN. CAN YOU TRY POINTING THAT OUT AGAIN? BLACK LINE. DID YOU SEE? LET ME TRY READ. OKAY, I SEE IT. IT JUST BLENDED WITH THE TREES. I THINK JAMIE TRICKED ME INTO DOING THIS. HE'S EXACTLY RIGHT. OH, THERE IT IS. OKAY. THANK YOU. SEE, NICK, YOU DIDN'T SEE ANY? I DIDN'T SEE IT. OKAY, I JUST THOUGHT IT WAS SO WELL DONE. OKAY. THANK YOU. I DO A LOT BETTER WITH AUTOCAD. THIS COULD BE A GATED EMERGENCY. YES, SIR. OKAY. SO WHEN WE WE'RE JUST STARTING THE SITE PLAN PROCESS RIGHT NOW THOMPSON'S PLANNING ON HAVING FOUR DIFFERENT SITE PLANS THAT WILL COME THROUGH Y'ALL'S PROCESS. 
          ONE OF THEM WILL BE ON THE SOUTH SIDE OF NONCONNAH CREEK, AND IT WILL HAVE A BRIDGE THAT WE WILL BUILD OVER NONCONNAH CREEK TO CONNECT TO THE NEW EAST WINCHESTER. AND THEN THE 
          [00:15:02]
OTHER SITE PLANS, THE SMALLER ONES WILL BE LOCATED IN THESE AREAS. OKAY. SO IT'S GOING TO BE A BRIDGE IN THOSE AREAS WHERE YOU DREW THE CIRCLE TO CROSS OVER TO THE OTHER SIDE OF THE PROPERTY, CORRECT? YEAH. THE BRIDGE WILL BE RIGHT ABOUT HERE. OKAY. SO WE WILL BUILD ALL OF THIS ROAD NETWORK, OKAY. WITH THIS PROJECT THAT Y'ALL ARE PROVING TONIGHT AND LAY THE SEWER AND WATER SO THAT WE CAN BE AHEAD AND BRING IN THE SITE PLANS. AND Y'ALL, AS Y'ALL APPROVE THE SITE PLANS, WE'LL START WITH THOSE NOW I UNDERSTAND OKAY. THANK YOU. ANY OTHER QUESTIONS? SEEING NONE. MISS DONOVAN, IF YOU'LL CALL THE ROLL. I'M SORRY. WE NEED A MOTION. I'M SORRY. I'LL MAKE A MOTION TO APPROVE THE DEVELOPMENT AGREEMENT FOR THOMPSON STATION SUBDIVISION. SUBJECT TO ANY WAIVERS APPROVED BY THE BOARD OF ALDERMEN. 
          SECOND. OKAY, WE HAVE A MOTION AND A SECOND. NOW, MISS DYMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. ROBBINS. YES, MR. HALL? YES, MR. JORDAN. YES, MISS MARSHALL? YES, MR. STAMPS? YES, MAYOR 
          [9.B  Award  of  Contract  for  Architectural  and  Engineering  Services  for  Future  Information   Technology Data Centers ]
FRAZIER. YES, THAT'S BEEN APPROVED. THANK YOU VERY MUCH. THANK YOU. STEPHEN. THANK YOU ALL. THE NEXT AGENDA ITEM IS THE AWARD OF CONTRACT FOR ARCHITECTURAL ENGINEERING SERVICES FOR FUTURE INFORMATION TECHNOLOGY DATA CENTERS. AND GARY VAN DER HAGEN, OUR CHIEF TECHNOLOGY OFFICER, HAS OUR PRESENTATION. GOOD EVENING, MAYOR, MAYOR AND BOARD. THE PURPOSE OF THIS AGENDA ITEM IS TO APPROVE THE CONTRACT WITH GRISHAM SMITH TO PROVIDE ARCHITECTURE, ARCHITECTURAL, ENGINEERING AND ENGINEERING SERVICES. FOR THE TOWN'S TWO FUTURE INFORMATION TECHNOLOGY DATA CENTERS. THE PROJECT GOALS ARE ARE IN SUPPORT OF THE IT INFRASTRUCTURE MODERNIZATION PROJECT, AND IT IS TO CONSTRUCT TWO NEW STANDALONE DATA CENTERS MEETING ON PROGRESS 260 PROGRESS ROAD AND 350 WEST POWELL. TO. AND WE'RE GOING TO ENSURE THAT THE FACILITIES MEET FEMA GUIDELINES AND II GUIDELINES TO FOR HARDEN AND RESILIENCY RESILIENCY. SELECTION PROCESS. WE FOLLOWED THE TOWN SOLICITED A REQUEST FOR STATEMENT OF RF SOC REQUEST FOR STATEMENT OF QUALIFICATIONS FOR ARCHITECTURAL AND ENGINEERING SERVICES EVALUATION COMMITTEE SELECTED THREE FINALISTS TO PROVIDE ORAL PRESENTATIONS AND F ARCHITECTS AND GRISHAM, SMITH. GRISHAM SMITH WAS SELECTED THE MOST QUALIFIED FIRM. SCOPE OF SERVICES ARE ARCHITECTURAL AND STRUCTURAL, PROGRESSIVE COLLAPSE RESISTANCE AND SEISMIC BRACING, MECHANICAL AND ELECTRICAL REDUNDANT AND ONE COOLING AND AND PLUS ONE COOLING DESIGN. NORMAL AND STANDBY POWER UPS AND DIESEL GENERATOR, BACKUP AND ARC FLASH HAZARD STUDIES. THE SCHEDULE IS. WAS WE HAD TO ADJUST IT BECAUSE OF THE WEATHER. RIGHT. SO THE THE NOTICE TO PROCEED AFTER TONIGHT WOULD BE THE NINTH INSTEAD OF THE SECOND. AND CONSTRUCTION START ON AUGUST 21ST AND FINAL CONSTRUCTION COMPLETED BY JULY 21ST OF 2027. AND THE PROPOSED MOTION IS TO AWARD CONTRACT FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR TOWN WIDE DATA CENTERS TO GRISHAM SMITH IN THE AMOUNT OF 411,000 411,040 $498. OKAY. THANK YOU. ANY QUESTIONS FOR STAFF SEEING NONE. IS THERE A MOTION MAKE A MOTION TO APPROVE TO AWARD A CONTRACT FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE TOWN WIDE DATA CENTERS TO GRESHAM SMITH? THE AMOUNT OF $411,498. THANK YOU. 
          IS THERE A SECOND? SECOND? WE HAVE A MOTION AND A SECOND. MR. ROLL, PLEASE. MR. HALL. YES. 
          MR. JORDAN? YES, MISS. MARSHALL? YES. MR. STAMPS? YES. MR. ROBBINS. YES. MAYOR. FRAZIER. 
          [9.C Review of Bids and Award of Contract for Water Plant #3 Clearwell Repair]
YES, THAT'S BEEN APPROVED. THANK YOU VERY MUCH. THANK YOU. THE NEXT AGENDA ITEM IS THE REVIEW OF BIDS AND AWARD OF CONTRACT FOR WATER PLANT NUMBER THREE, THE CLEARWELL REPAIR, PRESENTED BY JOHN FOX, OUR PUBLIC UTILITIES DIRECTOR. THANK YOU MAYOR. THANK YOU. 
          GOOD EVENING. MEMBERS OF THE BOARD. THE PURPOSE OF THIS AGENDA ITEM IS TO REQUEST BOARD OF MAYOR AND ALDERMEN APPROVAL OF A CONTRACT WITH D AND TANK. I'M SORRY, D AND TANKS, LLC FOR REPAIRS TO THE CLEARWELL WATER STORAGE TANK AT WATER TREATMENT PLANT NUMBER THREE. TDEC REQUIRES PUBLIC WATER SYSTEMS TO INSPECT WATER STORAGE TANKS AT LEAST ONCE EVERY FIVE YEARS. 
          THE CLEARWELL AT PLANT NUMBER THREE WAS INSPECTED IN 2023, AND INSPECTION IDENTIFIED CRACKING IN ONE OF THE CONCRETE COLUMNS AND ALONG THE EAST WALL OF THE TANK. THAT COULD LEAD TO POSSIBLE WATER INFILTRATION OR LEAKAGE. SIMILAR REPAIRS WERE COMPLETED AT WATER PLANT NUMBER 
          [00:20:02]
4 IN 2024. THIS PROJECT WILL ADDRESS THE IDENTIFIED DEFICIENCIES NOTED AT PLANT NUMBER THREE. THE CLEARWELL AT PLANT NUMBER THREE WAS CONSTRUCTED IN 1983 AND HAS A CAPACITY OF 1 MILLION GALLONS. IT'S LOCATED AT 800 FRANK ROAD, JUST ADJACENT TO COLLIERVILLE WEST MIDDLE. I THINK WE HAD A HAVE A PICTURE THERE OF IT. IT'S ACTUALLY RIGHT UNDER THE TENNIS COURTS. SO THAT'S ACTUALLY THE TOP OF THE TANK. BIDS WERE OPENED ON NOVEMBER 11TH, 2025. 29 VENDORS WERE NOTIFIED, NINE REQUESTED BID DOCUMENTS. FIVE BIDS WERE RECEIVED, WITH ONE BID DEEMED NON-RESPONSIVE. D AND TANKS LLC SUBMITTED THE LOWEST RESPONSIVE BID IN THE AMOUNT OF $77,100. D IN TANKS IS A NATIONALLY RECOGNIZED FIRM SPECIALIZING IN THE INSPECTION AND REPAIR OF WATER AND WASTEWATER STORAGE TANKS. BASED ON STAFF REVIEW OF THE BID QUALIFICATIONS AND POSITIVE REFERENCES, D IN TANKS IS CONSIDERED A RESPONSIBLE AND RESPONSIVE BIDDER AND HAS BEEN RECOMMENDED FOR THE PROJECT. THE FY 26 BUDGET INCLUDES $105,000 FOR THIS PROJECT IT'S $77,100. THE LOW BID COMES IN 27,900 UNDER BUDGET. UNIT PRICING WAS ALSO INCLUDED TO ADDRESS ANY ADDITIONAL REPAIRS DISCOVERED DURING CONSTRUCTION, AND ANY REMAINING FUNDS WILL BE RETURNED TO THE UTILITY FUND FOLLOWING COMPLETION OF THE PROJECT. AND I KNOW THERE'S A WIDE SPAN OF AMOUNTS THERE. AND JUST TO KIND OF GIVE YOU AN IDEA, THE LAST ONE WE DID WAS TWO YEARS AGO, AND THAT BID CAME IN AT 55,000. AND I THINK THE FINAL ON, IT WAS LIKE 62 SOMEWHERE IN THAT AREA. SO I THINK SOME OF THOSE WERE REALLY HIGH AND MAYBE THEY WEREN'T REAL SURE AS TO WHAT THEY WERE BIDDING ON. SO PROPOSED MOTIONS ON YOUR SCREEN AND I'LL BE HAPPY TO ANSWER ANY QUESTIONS. OKAY. ANY QUESTIONS OF STAFF. 
          YEAH. BID IS 77 77,100. ANYWAY, YOU SAID SOMETHING ABOUT THAT THEY WOULD FIX OTHER PROBLEMS THAT THEY FIND FOR THE SAME PRICE. THEY WON'T COME BACK AND NEGOTIATE. NO. SO WHAT WE DID, BECAUSE WHEN WE DID OUR LAST PROJECT, WHAT WE RAN INTO WHEN WE HAD THE TANKS INSPECTED, WE TRIED A NEW TECHNOLOGY. IT WAS A UNDERWATER ROV. IT'S BASICALLY LIKE A SWIMMING REMOTE CONTROL DEVICE WITH A CAMERA ON IT. AND WHAT WE'VE REALIZED SINCE WE DID THAT, WE PROBABLY WON'T DO ANY OF THOSE ANYMORE IS SOME OF THE PICTURES DIDN'T CAPTURE AS MANY OF THE CRACKS AS WE THOUGHT IT WOULD. SO WHEN WE DID ACTUALLY EMPTY THE TANK OUT AND PRESSURE WASH ALL OF IT TO PREP IT FOR THE REPAIRS, WE FOUND MORE CRACKING THAN WHAT WE EXPECTED. SO IN CASE THAT HAPPENS, IN THIS INSTANCE, WE HAD THE CONTRACTOR GIVE US LIKE A PER LINEAR FOOT COST FOR ADDITIONAL CRACK REPAIRS IF WE HAD THAT. SO WE ALREADY KNEW WHAT WE WERE LOOKING AT. IF IF SOMETHING LIKE THAT HAPPENED THAT SAID, WE EMPTIED THE TANK, I BELIEVE IT WAS THE WEEK BEFORE THE ICE STORM AND WE FOUND VERY FEW CRACKS. SO WE DON'T EXPECT THAT THAT'S GOING TO BE AN ISSUE ON THIS PROJECT. OKAY. BUT IF THEY FOUND ANYTHING, ONCE THEY GET INTO IT, STOP WORK, THEY WON'T COME BACK AND ASK FOR MORE MONEY THEN, WILL THEY? WELL THEY WOULD. WHAT THEY WOULD DO IS A CHANGE ORDER. SO THEY WOULD REQUEST TO DO ADDITIONAL LINEAR FEET IN IN REPAIRS. AND THEN WE'D DO A CHANGE ORDER AND GET THAT APPROVED. YES, SIR. 
          AND IN THE MOTION THERE'S ADDITIONAL COST UNIT PRICING IF THERE ARE ADDITIONAL REPAIRS CORRECT? YES, MA'AM. OKAY. THANK YOU. ANY OTHER QUESTIONS, ALDERMAN? VICE MAYOR, JUST A CURIOSITY. QUESTION. WILL THE TENNIS COURTS HAVE TO BE DISRUPTED AT ALL? NO, SIR. 
          NOTHING. SO IT'S ALL UNDERNEATH. WHERE'S THE ACCESS FOR IT? THE ACCESS IS ACTUALLY. LET ME GO BACK TO THE PICTURE HERE. OKAY. YOU SEE THAT BUILDING ON THE NORTH SIDE OF THE TENNIS COURTS? YEAH, THAT'S THE WATER PLANT ITSELF. SO THE ACCESS IS ACTUALLY ON THE WEST SIDE OF THE BUILDING. INSIDE THE BUILDING. OKAY? YES, SIR. OKAY, THANKS. ANY OTHER QUESTIONS? IS THERE A MOTION? MAKE A MOTION TO APPROVE. SECOND, WE HAVE A MOTION. AND A SECOND THIS TIME IF YOU'LL CALL THE ROLL, PLEASE. MR. JORDAN. YES, MISS MARSHALL? YES, MR. STAMPS? YES, MR. ROBBINS. YES, MR. HALL? YES, MAYOR. FRAZIER. YES. THANK YOU, JOHN. THANK YOU. THE NEXT 
          [9.D Pavement Condition Survey of All Town-Maintained Streets ]
AGENDA ITEM IS A PAVEMENT CONDITION SURVEY OF ALL TOWN MAINTAINED STREETS. AND OUR PRESENTATION IS JOSH RUSSELL, WHO IS OUR DIRECTOR OF PUBLIC SERVICES. MR. RUSSELL. YES, MAYOR. THANK YOU. OBVIOUSLY CLAY COULDN'T BE HERE TONIGHT BECAUSE HE'S A LITTLE UNDER THE WEATHER. SO HOWEVER, I'M VERY EXCITED TO BRING THIS TO YOU FOR APPROVAL. THE PURPOSE OF 
          [00:25:05]
THIS AGENDA ITEM IS TO APPROVE A CONTRACT WITH RA S FOR A STUDY FOR OUR STREETS, AND A PROGRAM WILL COME ALONG WITH THAT. SO IN THIS PICTURE RIGHT HERE, I HAVE A PICTURE OF THE VEHICLE THAT WILL ACTUALLY DO THE STUDY. AND WHAT THEY'LL DO IS THEY'LL GO OUT AND THEY'LL DO AN ASSESSMENT OF EVERY TOWN OWNED STREET THAT WE HAVE, ALL THE LANE MILES THAT WE MAINTAIN. 
          ONCE THEY HAVE THAT STUDY, THEY WILL SUBMIT IT BACK TO US IN A PROGRAM, AND WE CAN TAKE THAT PROGRAM AND BUILD OUR PAVING LIST. SO IT ACTUALLY GIVES US A PCI SCORE RATING FOR EACH STREET. IT ALSO GIVES YOU. SITUATIONS, SITUATIONAL REPAIRS LIKE YOU SUGGEST. WE COULD DO THIS PRESERVATION EFFORT INSTEAD OF PAVING TO PROLONG THE STREET, IF THAT MAKES SENSE. 
          SO WE'VE BEEN TRYING TO THIS IS SOMETHING THAT THAT POSTDATES ME. I THINK BILL AND JOHN YEARS AGO WANTED TO MOVE FORWARD WITH A SERVICE LIKE THIS. AND I'M PARTICULARLY EXCITED ABOUT THIS SERVICE BECAUSE I DON'T KNOW ABOUT YOU. AND I WOULD SAY THAT ONE OF THE MAIN QUESTIONS YOU GET IS, WHEN ARE THEY GOING TO PAY MY STREET AND WHY DIDN'T THEY PAY MY STREET? SO THIS GIVES US SCIENTIFIC DATA THAT WILL BACK UP WHY WE ARE ACTUALLY PAVING WHAT WE'RE PAVING VERSUS CLAY'S ASSESSMENT AND THE STREET DEPARTMENT'S INPUT. SO AS FAR AS THE COST, YOU'LL SEE HERE THE $94,728. AND WHAT THAT COVERS IS THE ASSESSMENT OR THE STUDY AND THEN THE PROGRAM FOR A YEAR. SO NEXT YEAR, ALL WE'LL HAVE TO DO IS PAY A $25,000. AND THAT'S WHAT THE CURRENT PRICE IS TO TO RENEW THAT SUBSCRIPTION. NOW, I TALKED TO THE CONTRACTOR BEFORE I GOT IN HERE THIS MORNING, THIS EVENING, BECAUSE OBVIOUSLY I WAS NOT PLANNING TO PROPOSE THIS TO YOU GUYS. CLAY WAS CLAY WAS GOING TO DO IT. AND HE EXPLAINED TO ME THAT HE SUGGESTED TO DO THIS STUDY EVERY 3 TO 5 YEARS. HE SAID FIVE YEARS IS PUSHING IT. HE SAID THREE IS AVERAGE BECAUSE PAVEMENT AND CONDITIONS ARE EVER CHANGING. AND THEY'RE YOU KNOW, WE HAD A SITUATION HERE. WE COULD GO WHERE WE HAD SIX INCHES OF ICE. THEY COULD HAVE DONE THAT STUDY IN ALL OF THOSE CONDITIONS COULD HAVE CHANGED. SO WE SUGGEST DOING THAT EVERY 3 TO 5 YEARS. I'VE GOT A PROPOSED MOTION ON THE SCREEN THAT CLAY HAD PROVIDED WITH THE BOARD REPORT, AND I'LL BE GLAD TO ASK. ANSWER ANY QUESTIONS. THANK YOU, THANK YOU. ANY QUESTIONS? SO WHEN ARE THEY GOING TO START THIS THIS PROCESS FOR IF WE APPROVE ALL OF THIS, WHEN, IF THEY START GOING THROUGH THE TOWN AND AND DOING THIS I ASKED ZACH. ZACH HE'S THE REP WITH RA S WHEN COULD WE SEE. AND HE SAID WE NEED GOOD WEATHER. SO POTENTIALLY IT COULD BE A MONTH OR SO. I WOULD SAY THE SPRING WOULD BRING WARMER WEATHER NOW, I TOLD HIM, I SAID, WELL, WE WERE -0 A WEEK AGO, BUT NOW WE'RE AT 70. AND SO HE SAID WE HAVE TO FIND A GOOD BALANCED WEATHER WHERE THEY CAN COME OUT. BUT THE PLAN IS TO DO IT BEFORE JUNE, OKAY, BECAUSE THAT'S THE END OF THE FISCAL YEAR. DO YOU TAKE IN ALL THE OLD COUNTY ROADS TO THEY ADD INTO THE THE NEW STREETS THAT YOU HAVE HERE, THE COUNTY ROADS. SO WE WE'RE ONLY DOING THE ROADS THAT WE MAINTAIN THE TOWN SOME WE HAVE SOME STATE ROUTES, SOME COUNTY ROUTES, SHELBY DRIVE, STATE ROUTE POPLAR IS A STATE ROUTE, BUT WE WOULD ONLY DO THE ONES THAT WE, THE TOWN, MAINTAIN. OKAY. AND SOMETHING ELSE TO THAT HE DID ADD AND THIS MAY OR MAY NOT BE RELEVANT, BUT HE SAID THAT WITH THIS STUDY THEY'RE DOING A CAB IMAGERY SO THAT WE COULD WITH OUR PACKAGE THAT THEY PRESENTED, WE'RE ONLY DOING THE STREETS, BUT THEY'RE CAPTURING ALL OF OUR ASSETS THAT WE HAVE WITHIN THE RIGHT OF WAY. SO IF WE EVER WANTED TO GO BACK AND AND CAPTURE THAT INFORMATION, THAT THEY COULD DO THAT. SO THAT MIGHT BE HELPFUL, RIGHT OF WAYS HYDRANTS, CURB AND GUTTER STUFF LIKE THAT. SO OKAY OKAY. THANK YOU. ANY OTHER QUESTIONS. SEEING NONE IS THERE A MOTION. MAKE A MOTION TO APPROVE. SECOND WE HAVE A MOTION AND A SECOND MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MISS MARSHALL. 
          YES, MR. STAMPS? YES, MR. ROBBINS. YES, MR. HALL. YES, MR. JORDAN. YES, MAYOR FRAZIER. 
          [9.E Review of Bids and Award of Contract for Chemical Weed Control Services ]
YES, THAT'S BEEN APPROVED. THANK YOU. AND MR. RUSSELL IS GOING TO PRESENT WITH US A REVIEW OF BID AND AWARD OF CONTRACT FOR CHEMICAL WEED CONTROL SERVICES. YES, MAYOR. 
          AS MENTIONED, THE PURPOSE OF THIS AGENDA ITEM IS TO APPROVE A CONTRACT FOR CHEMICAL WEED CONTROL SERVICES. THE PARK'S GROUNDS DIVISION, MAINTENANCE DIVISION AND PUBLIC SERVICES. 
          THEY HAVE LEVERAGED THIS CONTRACT SINCE 2009, AND THIS CONTRACT APPLIES. THE CONTRACTOR APPLIES POST AND PRE-EMERGENCE CHEMICAL WEED CONTROLS. IT HELPS KEEP OUR PARKS AND OUR GROUNDS BEAUTIFUL AS THEY ARE FOLLOWING THE EXPIRATION OF THE CONTRACT PROCUREMENT BID. THIS CONTRACT AND WE HAD TWO TWO BIDS RECEIVED ONE NOTE HERE I'VE GOT THE ALTERNATE BID SCRATCHED OUT. I HAD. I HAD ASKED THAT THEY ALTERNATE BID A RIGHT OF WAY, 
          [00:30:06]
SOMETHING WE USED TO DO TO GET SOME PRICING ON THAT. AND UNFORTUNATELY THERE WAS SOME DISCREPANCIES WITH THE NUMBERS, SO THEY HAD TO REJECT THOSE. SO BASICALLY ALL WE'RE DOING IS ASKING TO AWARD THE BASE BID. ONE OTHER THING IN THIS NEXT SLIDE YOU'LL SEE WHERE WE BUDGETED OUR CONTRACTUAL SERVICES ACCOUNT WITHIN GROUNDS MAINTENANCE. IT'S MANY CONTRACTS. SO OF THAT 722,000 140,000 WAS BUDGETED FOR THE PURPOSE OF CHEMICAL WEED CONTROL. AND AS YOU CAN SEE, STAFF DID BUDGET ACCORDINGLY FOR THAT CONTRACT. SO I HAVE A PROPOSED MOTION THERE ON THE SCREEN. AND IF YOU HAVE ANY QUESTIONS ABOUT THIS CONTRACT, I CAN ANSWER IT. OKAY. THANK YOU. ANY QUESTIONS FOR MR. RUSSELL? SEEING NONE, IS THERE A MOTION I MOVE TO AWARD A CONTRACT FOR CHEMICAL WEED CONTROL SERVICE TO URBAN SYSTEM INCORPORATED IN THE AMOUNT OF 139,918 $0.05, EXCLUDING AD ALTERNATE PRICING FOR A MORE OR FOR A ONE YEAR TERM, WITH THE OPTION TO RENEW FOR UP TO FOUR ADDITIONAL ONE YEAR PERIODS. 
          THANK YOU. IS THERE A SECOND? SECOND? WE HAVE A MOTION AND A SECOND. MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. STAMPS. YES, MR. ROBBINS? YES, MR. HALL. YES, MR. JORDAN. YES, MISS MARSHALL? YES, MAYOR FRAZIER. YES, THAT'S BEEN APPROVED. THANK YOU VERY MUCH, MISS MAIDA. IS THERE ANY OTHER BUSINESS TO COME BEFORE THE BOARD THIS EVENING? NOTHING FURTHER. MAYOR, I WOULD LIKE TO TAKE A POINT OF PRIVILEGE TO RECOGNIZE AND THANK ON BEHALF OF THE BOARD, OUR TOWN ADMINISTRATOR, MOLLY MAYNOR. WE JUST SURVIVED TWO WEEKS OF THIS SIX INCHES OF. WE DON'T KNOW WHAT IT WAS. SOMEBODY CALLED IT WHETHER LASAGNA. BUT SHE TOOK THE LEAD AND WE HAD MEETINGS AFTER MEETINGS BY ZOOM TEAMS, AND WE DODGED THE BULLET. BUT WE WERE READY. WE WERE READY. AND IT WAS BECAUSE OF MISS MAYNOR. SO I WOULD PERSONALLY LIKE TO THANK YOU. AND I KNOW THE BOARD APPRECIATES ALL OF THAT HARD WORK BECAUSE IT WAS VERY STRESSFUL. THANK YOU MAYOR, BUT REALLY, TRULY, IT'S ALL OF THE PEOPLE THAT THAT ARE EMPLOYED BY THE TOWN OF COLLIERVILLE THAT THAT WEATHERED THE STORM AND GOT US THROUGH IT. SO IT'S REALLY ALL OF THEIR HARD WORK THAT GOT US TO THIS POINT. THANK
* This transcript was compiled from uncorrected Closed Captioning.