[1 CALL TO ORDER & INVOCATION]
[00:00:06]
I'D LIKE TO CALL TO ORDER THE BOARD OF MAYOR AND ALDERMEN MEETING FOR MONDAY, OCTOBER 13TH. TO ORDER, PLEASE. AND WE HAVE CHAPLAIN JAMES ROSSER WITH US THIS EVENING. IF HE CAN GIVE FOR THE INVOCATION. AND, ALDERMAN JORDAN, IF YOU'D LEAD US IN THE PLEDGE OF ALLEGIANCE, PLEASE WELCOME. THANK YOU. LET US BOW. GRACIOUS GOD, OUR LOVING FATHER. LORD, WE THANK YOU ONCE AGAIN FOR ANOTHER DAY THAT YOU BLESSED US. AND, LORD, WE REALIZE THAT YOU BLESS EACH OF US BEYOND MEASURES. LORD, WE COME TO TELL YOU THANK YOU FOR OUR HEALTH, STRENGTH, MIND, AND ACTIVITIES OF OUR LIMBS. FATHER, YOU'VE TOLD US IN ALL OUR WAYS ACKNOWLEDGE YOU, AND YOU SHALL DIRECT OUR PATHS. GOD, WE THANK YOU FOR JUST DIRECTING OUR MAYOR AND THE BOARD OF ALDERMEN.
I PRAY GOD THAT YOU BLESS THE LEADERSHIP OF THIS TOWN. GOD I PRAY, OH GOD, THAT EVERY AUXILIARY, EVERY HEAD, EVERY LEADER, THAT THEY WILL BE ABLE TO WORK TOGETHER AND DO THOSE THINGS THAT WILL BE CONDUCIVE AND BENEFICIAL FOR THIS TOWN OF COLLIERVILLE. GOD, WE PRAY THAT YOU PROTECT EACH OF US FROM ALL HURT, HARM, AND DANGER. GOD, WE PRAY ESPECIALLY FOR OUR CITY POLICE DEPARTMENT, OUR FIREMEN, AND ALL THE WORKERS, GOD AND GOD, WE PRAY THAT YOU PROTECT US FROM THE WILES OF THE ENEMY. WE REALIZE THAT SATAN IS TRULY BUSY, SO WE PRAY THAT YOU PROTECT OUR SCHOOLS, OUR CHILDREN, OUR SUPERINTENDENT, AND GOD. IF YOU DO ALL OF THESE THINGS AS ONLY YOU CAN, GOD, WE'LL BE EVER MINDFUL TO GIVE YOU PRAISE. IT IS YOUR SERVANT'S PRAYER AND WE PRAY IT IN YOUR SON JESUS NAME. THANK GOD. AMEN, AMEN, AMEN. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS. ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. THANK YOU SO MUCH. MISS SIMON. IF YOU'LL CALL THE ROLL, PLEASE, MR. HALL. HERE, MR. JORDAN HERE, MISS MARSHALL HERE, MR. STAMPS HERE. OKAY, WE HAVE A QUORUM. THANK YOU ALL FOR BEING HERE. THE
[4 APPROVAL OF AGENDA (Additions/Deletions)]
NEXT AGENDA ITEM IS ACTUAL APPROVAL OF THE AGENDA. MISS MAYNOR, ARE THERE ANY CHANGES OR ADDITIONS OR DELETIONS TO OUR AGENDA THIS EVENING? MAYOR, WE HAVE NO CHANGES THIS EVENING.OKAY. IS THERE A MOTION TO APPROVE THE AGENDA? MOTION TO APPROVE THE AGENDA. SECOND, WE HAVE A MOTION AND A SECOND. MISS DIMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. JORDAN. YES, MISS MARSHALL? YES, MR. STAMPS? YES, MR. HALL? YES, MAYOR FRAZIER. YES. THE AGENDA HAS
[5 APPROVAL OF MINUTES]
BEEN APPROVED. THE FIRST ITEM, AS FAR AS APPROVAL OF MINUTES, IS FOR THE WORK SESSION ON SEPTEMBER 22ND, 2025. IF EVERYONE HAS HAD A CHANCE TO REVIEW THOSE MINUTES, ARE THERE ANY CHANGES OR CORRECTIONS? IF NONE, IS THERE A MOTION, PLEASE? I MOVE TO APPROVE THE SEPTEMBER 22ND, 2025 WORK SESSION MEETING. SECOND, WE HAVE A MOTION AND A SECOND. MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MISS MARSHALL. YES, MR. STAMPS? YES, MR. HALL? YES, MR. JORDAN. YES, MAYOR FRAZIER. YES. THOSE MINUTES ARE APPROVED. THE NEXT AGENDA ITEM IS THE APPROVAL OF THE MINUTES FOR OUR BOARD MEETING ON SEPTEMBER 22ND, 2025. ARE THERE ANY CHANGES OR CORRECTIONS TO THOSE MINUTES? SEEING NONE. IS THERE A MOTION, PLEASE. MOTION TO APPROVE.SECOND, WE HAVE A MOTION AND A SECOND. MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. STAMPS. YES, MR. HALL? YES, MR. JORDAN. YES, MISS MARSHALL? YES, MAYOR FRAZIER. YES. THOSE MINUTES ARE APPROVED. THANK YOU. NEXT ITEM IS A SPECIAL A SPECIAL PRESENTATION. DO WE HAVE ANY PRESENTATIONS THIS EVENING, MISS MAYOR? NO, WE DO NOT. WE DO NOT. CITIZEN COMMENTS. I HAVE NOT RECEIVED ANY CARDS FOR ANYONE THAT NEEDS TO ADDRESS THE BOARD THIS EVENING. JUST KNOW YOU CAN. EVERY BOARD MEETING WE HAVE, YOU CAN HAVE THREE MINUTES AND
[8 CONSENT AGENDA]
TELL US ALL THE GREAT THINGS ABOUT COLLIERVILLE IF YOU'D LIKE TO. SO WE'LL MOVE ON TO THE CONSENT AGENDA. WE HAVE ITEMS EIGHT A THROUGH ITEM EIGHT M. IS THERE ANYONE ON THE BOARD THAT NEEDS TO PULL THOSE FOR A PRESENTATION? SEEING NONE, IS THERE A MOTION FOR CONSENT? MOTION TO APPROVE. SECOND, WE HAVE A MOTION AND A SECOND. MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. HALL? YES, MR. JORDAN? YES, MISS MARSHALL? YES, MR. STAMPS? YES, MAYOR.[9.A Resolution 2025-43 - A Resolution to Amend the FY 2026 General Fund and Capital Investment Program (CIP) Budgets]
FRAZIER. YES. THE CONSENT AGENDA HAS BEEN APPROVED. THE FIRST ITEM ON BUSINESS IS RESOLUTION 20 2543. IT'S A RESOLUTION TO AMEND THE FY 2026 GENERAL FUND AND CAPITAL IMPROVEMENT PROJECTS. I'M SORRY. CAPITAL IMPROVEMENT PROGRAM BUDGETS AND JP SPA. OUR BUDGET OFFICER HAS OUR PRESENTATION. MR. BOSS, GOOD EVENING, MAYOR AND MEMBERS OF THE BOARD.RESOLUTION 20 2543 IS A REQUEST TO AMEND THE FISCAL YEAR 2026 GENERAL FUND AND CAPITAL INVESTMENT PROGRAM BUDGETS. THE POLICE DEPARTMENT IS REQUESTING A BUDGET AMENDMENT TO APPROPRIATE A TENNESSEE HIGHWAY SAFETY OFFICE GRANT AND THE AWARD. GRANT AWARD IN THE
[00:05:05]
AMOUNT OF $85,000 FOR TRAFFIC SATURATION'S TRAINING AND EQUIPMENT. PUBLIC SERVICES IS REQUESTING A BUDGET AMENDMENT TO APPROPRIATE $8,391 OF GENERAL FUND UNASSIGNED FUND BALANCE TO COVER THE COST OF A VEHICLE REPAIR. WE WERE MAJORITY OF THAT WAS REIMBURSED IN THE PRIOR FISCAL YEAR FROM INSURANCE. ENGINEERING IS REQUESTING A BUDGET AMENDMENT TO APPROPRIATE $167,291.87 OF GENERAL FUND UNASSIGNED FUND BALANCE AND $669,167.50 OF A GRANT AWARD, FOR THE TOTAL OF $836,459.37 FOR THE SHELBY DRIVE WIDENING CIP PROJECT TO COVER THE COST OF THE CHANGE ORDER. IF THE CAPITAL BUDGET CAPITAL PROJECT BUDGET AMENDMENT IS APPROVED, FINANCE DEPARTMENT IS REQUESTING A BUDGET AMENDMENT TO APPROPRIATE AND REFLECT THE ADDITIONAL $836,459.37 IN THE TOWN'S CAPITAL INVESTMENT PROGRAM, AND STAFF IS ON HAND TO ANSWER ANY QUESTIONS, AND A MOTION IS PROVIDED ON THE SCREEN. THANK YOU. MR. ARE THERE ANY QUESTIONS FOR STAFF SEEING NONE. IS THERE A MOTION MOTION TO APPROVE. SECOND, WE HAVE A MOTION AND A SECOND. MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. HALL. YES, MR. JORDAN? YES, MISS MARSHALL? YES, MR. STAMPS? YES, MAYOR.[9.B Review of Bids and Award of Contract for the FY 2026 Street Resurfacing Program TC2026-04 FY26 Street Resurfacing Bid Evaluation.pdf]
FRAZIER. YES. THANK YOU, THANK YOU. THE NEXT AGENDA ITEM IS THE REVIEW OF BID AND AWARD OF CONTRACT FOR THE FY 2026 STREET RESURFACING PROGRAM. AND CLAY TICER, OUR ASSISTANT PUBLIC WORKS DIRECTOR, HAS OUR PRESENTATION. MR. TICER, WELCOME. THANK YOU. MAYOR. GOOD EVENING. MEMBERS OF THE BOARD. THE PURPOSE OF THIS AGENDA ITEM IS TO AWARD OUR FY 26 STREET RESURFACING PROGRAM TO. STANDARD CONSTRUCTION. 18 VENDORS WERE ASKED TO BID AND ON SEPTEMBER 17TH FOR BIDS WERE OPENED. STANDARD CONSTRUCTION APAC, LEHMAN, ROBERTS AND BUCHAN. STANDARD CONSTRUCTION WAS THE LOWEST BIDDER AT $2,958,313, WITH THE ALTERNATE BID OF $428,058. I HAVE A PROPOSED MOTION TO ACCEPT, AND I'M HERE TO ANSWER ANY QUESTIONS YOU HAVE. I GOT A QUESTION? YES, SIR. OKAY. DO YOU HAVE A LIST OF STREETS THAT YOU RESURFACE ON THIS JUST TO GET JUST GET. I BROUGHT THE STREETS. I THINK IT WAS A COUPLE MONTHS AGO. FOR THE TO APPROVE PRIOR, BUT THIS WAS FOR THE ACTUAL FUNDING. AND THEN THIS IS JUST THE THE BID OPENING AND TO AWARD THE BID FOR THE CONTRACT. OKAY. THAT MUST HAVE BEEN THE MEETING. I MISSED IT BECAUSE I DIDN'T SEE THE STREETS. SO WE HAVE UP TO $3 MILLION IS WHAT WOULD BE. YES, MA'AM. OKAY. I WOULD LIKE TO SAY THAT TO HAVE FOUR BIDS AND IT'S I MEAN, IT'S QUITE A BIT LOWER WITH STANDARD CONSTRUCTION. SO WE SHOULD BE ABLE TO GET A LOT MORE ROADS, SURFACES. YES. I'M HOPING THAT WE CAN GET ALL OF THE BASE BID AND THE ALTERNATES AS WELL. OKAY. THANK YOU. ANY OTHER QUESTIONS? MISS SIMON? I GUESS WE NEED A MOTION. A MOTION TO APPROVE. SECOND, SECOND AND A SECOND. ASK A QUESTION. YES.NATHAN? YEAH? DOES THE MOTION INCLUDE THE ALTERNATE BID? I THINK THE MOTION IS TO. OUR MOTION IS TO APPROVE THE STREET RESURFACING CONTRACT TO STANDARD CONSTRUCTION AT THE BID PRICES, WITH THE TOTAL EXPENDITURES NOT TO EXCEED $3,000,003 MILLION. OKAY. DOES THAT WORK? OKAY. I JUST WANT THE RECORD TO BE CLEAR WHAT IT IS THAT YOU'RE ACTING ON. THE I THINK THE BIG WAS 2.9. YES. OKAY. AND THEN THERE'S AN ALTERNATIVE 428,000. I DON'T KNOW WHETHER THAT WAS WITHIN THE END OF WHAT YOU'RE APPROVING OR OR NOT. I BELIEVE IF THE WAY WE'VE DONE IT IN THE PAST AND YOU CORRECT ME IF, IF WE CAN, IF WE CAN DO IT ALL UNDER THE $3 MILLION THRESHOLD, WE WILL. IF NOT, WE'RE JUST GOING TO DO THE BASE BID. OKAY.
IS THAT OKAY? AND THE PERSON WHO MADE THE MOTION. ARE YOU GOOD? DO YOU WANT ME TO READ THE MOTION AGAIN? JUST FOR THE RECORD? OKAY, OKAY. MOTION TO APPROVE, NOT TO EXCEED 3 MILLION. OKAY. SECOND. OKAY. OKAY. ANY OTHER QUESTIONS? OKAY. MISS HAMMOND, IF YOU'LL CALL THE ROLL, PLEASE. MR. JORDAN. YES, MISS MARSHALL? YES, MR. STAMPS? YES, MR. HALL? YES, MAYOR. FRAZIER. YES. THANK YOU. AND, MR. TICER, IF YOU COULD SEND US THE LIST AGAIN OF THE
[9.C Purchase of 28 Cubic Yard Automated Garbage Truck through Sourcewell Cooperative Contract with Funding Assistance from the Tennessee Department of Environment and Conservation (TDEC) Waste Reduction Grant]
STREETS JUST SO WE HAVE THEM, OKAY? YES, MA'AM. ALL RIGHT. THANK YOU. THE NEXT AGENDA ITEM IS THE PURCHASE OF A 28 CUBIC YARD AUTOMATIC GARBAGE TRUCK THROUGH SOURCEWELL COOPERATIVE CONTRACT. AND MR. CLAY TICER HAS OUR PRESENTATION. YES. THANK YOU. THE PURPOSE OF THIS AGENDA IS TO PURCHASE A 28 CUBIC YARD HALE AUTOMATED GARBAGE TRUCK OFF OF OUR[00:10:02]
SOURCEWELL COOPERATIVE CONTRACT. 0110223 DASH HTC. THIS PURCHASE IS GOING TO BE DONE WITH A GRANT MATCH FROM TDEC. WE WERE GOING TO WE WERE GOING TO PAY THE FULL PRICE IN THE BEGINNING, AND THEN TDEC IS GOING TO REIMBURSE US FOR HALF THE COST. THE SANITATION DEPARTMENT UTILIZES FOUR AUTOMATED RECYCLING TRUCKS. THIS WILL TAKE A PLACE OF ONE OF OUR PRIMARY TRUCKS, WHICH WILL BE SHIFTED INTO A BACKUP STATUS, AND THAT THE ONE THAT'S CURRENTLY IN THE BACKUP STATUS WILL BE SURPLUSED TRUCK FOR 50. IT'S A 2012 MODEL. AND I HAVE A SAMPLE MOTION TO APPROVE, AND I HAVE ANY QUESTIONS IF YOU HAVE ANY. OKAY. ARE THERE ANY QUESTIONS? IF NONE IS THERE A MOTION PLEASE. MOTION TO APPROVE. SECOND WE HAVE A MOTION AND A SECOND IT'S TIME IF YOU'LL CALL THE ROLL PLEASE, MISS MARSHALL. YES, MR. STAMPS? YES, MR. HALL. YES, MR. JORDAN. YES, MAYOR FRAZIER. YES. AND THANK YOU FOR GETTING THAT 50%[9.D Appointment of Stephen Hall as Assistant Town Attorney to Serve as Prosecutor for the Town of Collierville in Municipal Court]
GRANT. THAT'S GREAT. OH YOU'RE WELCOME. APPRECIATE IT. OKAY. THE NEXT AGENDA ITEM IS THE APPOINTMENT OF STEVEN HALL AS ASSISTANT TOWN ATTORNEY TO SERVE AS A PROSECUTOR FOR THE TOWN OF COLLIERVILLE. AND OUR TOWN ADMINISTRATOR, MOLLY MAYNARD HAS OUR PRESENTATION.THANK YOU. MAYOR. GOOD EVENING, MAYOR AND BOARD. THE PURPOSE OF THIS AGENDA ITEM IS TO APPOINT STEVEN HALL AS A PROSECUTOR TO SERVE IN THE COURT SYSTEM OF THE TOWN OF COLLIERVILLE. THE TOWN EXPERIENCED A VACANCY IN THE COURT WHEN MISS MARY THORNBURG DECIDED TO RETIRE EFFECTIVE SEPTEMBER 30TH OF THIS YEAR, LEAVING ONE PART TIME PROSECUTOR VACANCY IN THE COURT. MR. STEVEN HALL HAS EXTENSIVE EXPERIENCE IN STATE AND FEDERAL PROSECUTION AREAS ACROSS WEST TENNESSEE. HE HAS SERVED FOR MORE THAN THREE DECADES AS A CAREER PROSECUTOR, INCLUDING 24 YEARS WITH THE UNITED STATES ATTORNEY'S OFFICE FOR THE WESTERN DISTRICT OF TENNESSEE. AND BEFORE ENTERING FEDERAL SERVICE, HE WAS AN ASSISTANT DISTRICT ATTORNEY WITH THE SHELBY COUNTY DISTRICT ATTORNEY GENERAL'S OFFICE FOR SEVEN YEARS, INCLUDING A TWO YEAR STINT WITH THE DUI PROSECUTION TEAM. HE HAS BEEN RECOMMENDED FOR THIS POSITION BY BOTH OF OUR PROSECUTORS, MARK MCDANIEL AND NICK BRODY, AS WELL AS NATHAN BIGGS, THE TOWN'S ATTORNEY. AND THIS IS A BOARD APPOINTMENT. SO YOU DO HAVE THE THE PRIVILEGE OF APPOINTING MR. HALL THIS EVENING. WHO IS WITH US AND IS AVAILABLE IF YOU HAVE ANY QUESTIONS OF HIM. IF NOT, THERE IS A PROPOSED MOTION IN YOUR STAFF REPORT TO APPOINT STEVEN HALL AS ASSISTANT TOWN ATTORNEY, EFFECTIVE TOMORROW, OCTOBER 14TH. SO WE'RE PUTTING HIM TO WORK STRAIGHT AWAY QUICKLY. MR. HALL, DID YOU WANT TO SAY ANYTHING? JUST LOOKING FORWARD TO WORKING WITH EVERYONE. OKAY. I'LL KEEP IT SHORT AND SWEET WITH THAT. OKAY. THANK YOU, THANK YOU. IS THERE ANY QUESTIONS? IF NONE. IS THERE A MOTION? TO READ IT? MAKE A MOTION TO APPOINT STEVEN HALL AS ASSISTANT COUNTY ATTORNEY. TO SERVE AS PROSECUTOR OF THE TOWN OF COLLIERVILLE MUNICIPAL COURT. OKAY. THANK YOU. IS THERE A SECOND, SECOND, SECOND.
OKAY. WE HAVE A MOTION AND A SECOND WITHOUT FURTHER DISCUSSION. MISS DIAMOND, IF YOU'LL CALL THE ROLL, PLEASE, MR. STAMPS. YES, MR. HALL? YES, MR. JORDAN. YES, MISS MARSHALL? YES, MAYOR FRAZIER. YES, THAT'S BEEN APPROVED. THANK YOU SO MUCH. WE APPRECIATE ALL YOUR HARD WORK AND OUR STAFF THERE. MISS MADER, IS THERE
* This transcript was compiled from uncorrected Closed Captioning.